Q702--Allentown Outpatient Clinic IOT&A

Form / Attachment / Pricing Sheet

This Excel spreadsheet, "ATTACHMENT Q - Room Contents SP - Allentown OPC UPDATED 2.17.2026.xlsx", details the room contents and associated acquisition information for the Allentown Outpatient / PACT Clinic (265). It serves as a comprehensive list of items required for various functional areas within the clinic, including lobby/reception, specific clinic areas (Audiology, Dental, Eye Clinic, Imaging, Mental Health, Pathology, Multi-Specialty, PM&R), and specialized areas like Gowned Imaging Patient Waiting, Volunteer Alcoves, and Family Toilets.

• Room Information: Identifies functional areas, room codes, and room names.
• Item Details: Lists specific items, quantities per room, and total quantities required.
• Acquisition Data: Includes acquisition codes, projected need-by dates, contracting lead times, and acquisition methods.
• Cost Information: Provides cost per item and total cost for each item.
• Vendor Information: Includes columns for quotes from vendors.
• Market Research: Indicates whether market research is complete.

This document is crucial for potential bidders as it outlines the specific equipment and supplies needed for the Allentown OPC facility. It provides detailed quantities, projected timelines for need, and acquisition information, which are essential for understanding the scope of potential work and preparing accurate proposals or quotes. Bidders can use this information to identify opportunities for supplying the listed items and to understand the government's procurement strategy and timelines.

Amendment / Modification

• This amendment (0002) to solicitation 36C77625Q0289 provides an updated attachment.

• The document updates "ATTACHMENT Q - Room Contents SP - Allentown OPC" with a new version dated 2.17.2026.

• The hour and date specified for receipt of offers is NOT extended by this amendment. Offerors must acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Performance Work Statement (PWS) for the Allentown Outpatient Clinic IOT&A opportunity.

• Room Mock-Ups (PWS Section 16.2): Mock-ups will be limited to a representative subset of room types. While similar rooms can be grouped, individual room designs must capture all rooms and products. Mock-ups are intended for validation of workflow, equipment fit, adjacencies, and clearances throughout the design process, not just at the end. Revit-based mock-ups will be at a level of detail sufficient for validation, and may require review of materials and finishes for clearance validation.
• Utilities & Infrastructure (PWS Section 16.2): The A/E team will provide baseline locations for utilities. The IOTA contractor is responsible for identifying conflicts related to implementation, which requires iterative review and proactive conflict prevention, not just exception identification.
• Package Acquisition Lead Time (PALT) (PWS Section 16.4): The PWS does not account for PALT.
• Artwork Program (PWS Section 16.2): Artwork scope, themes, and quantities will be provided or approved by the VA Interior Design team post-award. Existing artwork reuse or relocation is not required unless explicitly directed. Donor walls, recognition displays, or branded interior elements are typically not included unless specifically directed by the VA.

These clarifications refine the understanding of requirements related to room mock-ups, contractor responsibilities for utilities, PALT, and artwork. Bidders should incorporate these clarifications into their proposals and understanding of the PWS.

Amendment / Modification

This amendment addresses questions submitted by offerors regarding Solicitation Number 36C77625Q0289. It provides answers to these questions through an attached document titled "Solicitation Questions and Answers - Allentown OPC IOTA 2.9.2026".

This amendment does not explicitly state which sections of the original solicitation are affected, but it directs offerors to the attached Q&A document for clarification.

The amendment does not indicate any changes to the hour and date specified for the receipt of offers. Offerors are reminded to acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document, titled "POSITION/TASK RISK DESIGNATION LEVELS MATIX," outlines the position sensitivity levels for various tasks and labor categories. It appears to be an attachment or supporting document for a larger solicitation or contract, providing a framework for assessing risk associated with different roles and responsibilities.

• Task-Based Risk Designation: Lists specific tasks (e.g., Project Management Services, Acquisition Planning Services, Warehousing and Warehousing Management Support) and assigns them a "Position Sensitivity Level" of LOW.
• Labor Category Risk Designation: Provides a matrix of sample labor categories (e.g., Administrative Assistant, Project Manager, IT Specialist, Warehouse Laborer, Engineer) and indicates their risk level as LOW (NACI) or MODERATE (MBI). No labor categories are designated as HIGH (BI) in this sample.

This document is relevant to bidders as it may inform staffing requirements, security clearance needs, and overall risk management strategies for personnel involved in performing the contract work. Understanding the risk designations for specific tasks and labor categories can help bidders accurately price their proposals and plan their resource allocation.

Form / Attachment / Pricing Sheet

This document is a "Contract Staff Roster" template. It is intended to capture information about personnel assigned to a contract.

• Employee Name
• Labor Category
• Key Personnel (Y or N)
• Prime or Sub
• Task(s)/CLIN(s) Assigned
• Security Level Required
• Date Clearance Requested
• Date Clearance Received
• PIV Issue Date
• PIV Turn-in Date

Bidders may be required to complete and submit this roster as part of their proposal or upon contract award to detail the staffing plan for the opportunity.

Form / Attachment / Pricing Sheet

This Excel spreadsheet, "ATTACHMENT J - Proposed FTE Report.xlsx," is intended to capture required information and data related to Full-Time Equivalent (FTE) positions. Bidders are instructed to use a SharePoint tool for data entry, as the actual deliverable data requirements are defined within that system.

• The document outlines columns for Department/Svc, Clinic/Program Name, Projected 1st Use date, Position Description, Grade, # Current FTEE, # New FTEE, New Hire Justification, Activation support (y/n), % Time spent on activation tasks, Planned Announcement Date, Planned On-board Date, Planned full FY salary & benefits, Planned pro-rated FY salary & benefits, Position(s) approved, # Approved, Date Approved, Salary Appropriation, Request Comments, Item Type, and Path.
• It specifies that contractors shall utilize SharePoint to enter data directly into the system.

This attachment serves as a template or guide for reporting proposed FTE information. While the primary data entry is expected via SharePoint, this Excel file details the specific data points the government requires for tracking and approving FTE resources associated with the opportunity. Bidders should review these fields to understand the staffing data they will need to provide or account for.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template for a Disposal Plan. It is intended to capture information related to asset disposal or reuse. Actual deliverable data and information requirements are defined in a SharePoint tool, and contractors are expected to utilize SharePoint to enter data directly into the system.

The template includes columns for:

• Department
• Functional area
• Building
• Room #
• Room function
• Asset type
• EE #
• Item
• Qty/room
• Model #
• Serial #
• Acquisition Date
• Replacement Date
• Dispose or Re-Use
• Re-Installation Required
• Data required
• Power Required
• Wall backing req'd
• Comments

While this template outlines the data points for a disposal plan, bidders should note that the primary system for data entry and management of deliverables is a SharePoint tool. This attachment serves as a guide for the type of information that may be required or tracked in relation to asset management and disposal within the scope of the opportunity.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Initial Outfitting, Transition, and Activation Services Contract at the Wilkes-Barre VA Medical Center's Allentown Outpatient Clinic. Its purpose is to outline the systematic method for monitoring contractor services to ensure performance standards and quality levels identified in the Performance Work Statement (PWS) and the contractor's Quality Control Plan are met.

• Objective: To monitor contractor performance against PWS standards and ensure the government receives the ordered level of services.
• Monitoring Approach: Defines what will be monitored, how, by whom, and how efforts and results will be documented.
• Performance Management: Emphasizes results over compliance, allowing contractor flexibility as long as outcomes are achieved.
• Government Roles: Outlines responsibilities for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Contractor Responsibilities: Includes the contractor's Quality Control (QC) program and performance management system.
• Surveillance Methods: Details methods such as 100% inspection, random sampling, and validated customer complaints.
• Performance Standards & Quality Levels: References the PWS for specific metrics and Acceptable Quality Levels (AQLs).
• Incentives/Disincentives: Notes that meeting standards impacts annual reviews, while failure can lead to negative past performance evaluations.
• Documentation: Includes forms for Corrective Action Reports (CAR), Customer Complaint Records, and Contractor Performance Assessment Reports (CPAR).

This QASP details how the government will measure and evaluate the contractor's performance. Bidders should review this document to understand the performance standards, quality metrics, and surveillance methods that will be used to assess their work if awarded the contract. This provides insight into the government's expectations for quality, timeliness, and overall service delivery.

Form / Attachment / Pricing Sheet

This document is the "VHA Healthcare Furniture IDIQ Procurement Checklist" (Attachment 3: Equipment & Supply). Its purpose is to ensure standardization of the submission process for healthcare furniture projects. This checklist accompanies requests for procurement.

• Electronic Submission: All documents are to be provided electronically.
• Information Required: The checklist prompts for Date, 2237#, COR (if applicable), COR Phone #, and COR Training completion status.
• Checklist Items: The checklist includes items such as:
  • Funding status of the 2237 request.
  • VA Directives or policies the supply must comply with (e.g., VHA Directive 1761.1).
  • Guidance on Sole Source procurement, including justification requirements.
  • IDIQ Contract #.
  • Functional/Performance/Specification (SOW) description.
  • Applicable Drawings.
  • Market Research.
  • Independent Government Estimate (IGCE) methodology and data.
  • Recommended Source List.
  • Security checklist completion.
  • Detailed Evaluation Criteria.
  • Evaluation Team members.
• Attachments Referenced: Several sole source justification templates are listed (Attachment 1 through 6).

This checklist outlines the specific documentation and information required when submitting a request for furniture procurement. Bidders should familiarize themselves with these requirements to ensure their submissions are complete and compliant, particularly regarding sole source justifications, SOWs, and other supporting documentation. It highlights the need for adherence to VA directives and procurement policies.

Form / Attachment / Pricing Sheet

This document is an Excel template for an Integrated Move Plan. It is intended to capture required information and data related to a move. Bidders should note that the actual deliverable data and information requirements are defined in a separate SharePoint tool, and contractors are expected to utilize that SharePoint tool to enter data directly.

The template includes columns for various aspects of a move, such as:

• Department and Functional Area
• Planned and Revised Move Dates
• Room Function and Building/Room Numbers (From and To)
• Furnishings and Equipment to be Moved
• Number of Boxes
• Employee Name or 'New'
• Key and Building Information
• Work Order Numbers
• Keys Issued (Y/N)
• Extensions and Computer/Printer/Peripheral Device details
• IT and Other Special Requirements
• Comments

While this Excel file serves as a template for data representation, bidders must understand that the definitive requirements and data entry will occur within a SharePoint system. This template outlines the types of information that will need to be managed for any move-related aspects of the opportunity, guiding potential bidders on the data granularity expected.

Form / Attachment / Pricing Sheet

This document, "Attachment 3: Equipment & Supply," is a checklist and guide for standardizing the submission process for equipment and supply procurement requests. It outlines various requirements and considerations that requestors must address when initiating a procurement.

• COR Nomination: Details for nominating a Contracting Officer's Representative (COR) and required training.
• Requestor Information: Requirements for listing users, departments, and contact information for supplies/services.
• Funding Status: Indication of whether the request is funded or unfunded, with procedures for unfunded requests.
• Major Acquisition IPT Requirement: Criteria for establishing an Integrated Product Team (IPT) for acquisitions over $7M.
• High Tech Medical Equipment (HTME): Information on HTME contracts and the process for ordering equipment with maintenance services.
• Pre-Procurement Assessment (PPA): Requirements for assessing medical devices/systems connected to the VA network.
• FITARA Compliance: Procedures for ensuring IT/IT-related requirements are reviewed for Federal Information Technology Acquisition Reform Act (FITARA) compliance.
• Trade-in Consideration: Guidance on exchanging or selling obsolete property.
• Acquisition Planning: Requirements for developing and documenting acquisition plans, including templates for various acquisition values.
• Market Research: Mandates for conducting market research, including templates and resources for documentation.
• Other Than Full and Open Competition (OFOC): Information on sole source justifications and available templates.
• Functional Performance Specifications: Guidance on describing requested equipment/supplies, including brand name justifications.
• Line Items: Requirements for uniform use of line items in solicitations and contracts.
• Applicable Drawings: Requirements for providing drawings, maps, or schematics.
• Independent Government Cost Estimate (IGCE): Guidance on IGCE requirements for equipment and supply orders.
• Required Sources of Supplies and Services: Information on mandatory sources and priorities.
• Delivery/Performance Information: Requirements for specifying delivery dates and instructions.
• Recurring Requirements: Information needed if the requirement is recurring.
• Directives/Policies: Requirement to list applicable VA or VHA directives and policies.
• Federal Supply Schedule (FSS): Inquiry regarding FSS availability and vendor consideration.
• Security Requirements: Guidance on designating risk levels and background investigations for contractor personnel.

While this document is primarily for internal government use in preparing procurement packages, it outlines the comprehensive process and requirements that the government must follow. Understanding these steps can provide insight into the government's procurement process, potential timelines, and the types of information they will require from vendors in subsequent solicitations. It highlights the importance of market research, small business considerations, and security requirements, which are all critical factors in government contracting.

Solicitation / RFP / RFQ

This solicitation (36C77625Q0289) is a Request for Quotation (RFQ) for Pre-Planning and Activation Support Services for the Allentown Outpatient Clinic. The Department of Veterans Affairs (VA) is seeking these services to support the activation of this new facility.

• Performance Work Statement (PWS) detailing services required for pre-planning and activation.

• Services include those outlined in PWS Sections 16.1 through 16.8.

• Optional task for Warehousing and Warehousing Management Services (PWS Section 17.1).

• Key Personnel are required, with specific resume format and content requirements.

• Technical and Management Approach, Basis of Estimate, and Past Performance submissions are mandatory.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 37 months (Base POP Begin: 05-11-2026, POP End: 06-10-2029).

• Option Period: Option 1 for Warehousing and Warehousing Management Services.

• Estimated Value: $20 Million.

• Offers must be submitted electronically via email to both the Contract Specialist and Contracting Officer by the date and time specified in Block 8 of the SF 1449.

• Technical questions deadline: February 5, 2026, 10:00 AM ET.

• Evaluation will be based on a Best Value determination, considering Key Personnel (Pass/Fail), Technical Submission, Past Performance, and Price.

• Award may be made without discussions.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Numerous attachments are referenced, including the PWS (Attachment A), Travel Authorization Request (Attachment B), and various templates for plans and reports.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT G - Contents Acq Plan Template 9.21.2023.xlsx", is an Excel file containing a template for an Acquisition Plan. It outlines the required information and data fields necessary for acquisition planning. Bidders should note that the actual deliverable data and information requirements are defined in a separate SharePoint tool, and contractors are instructed to utilize this SharePoint tool to enter data directly into the system.

The template includes numerous columns for acquisition planning, such as:

• Department, Functional Area, Room Code, Room #s, Room Name, # of rooms
• Item, Qty/Room, Total Qty
• Acquisition Code, Special MEP requirements
• Cost/Item, Total Cost
• Projected Need by Date, Contracting Lead Time, Vendor lead time
• Projected Order by Date
• Funding details (BY of funding, Appropriation)
• Non-Recurring/Recurring
• Service SME, Equipment (y/n)
• Personnel responsible for SEPG and EER submissions and their respective dates/numbers.
• Salient Characteristics, Manufacturer, Package #
• Justification & Authorization (y/n)
• Vendor quotes ($ Quote 1-3, Vendor - Quote 1-3)
• Market Research completion status and responsible personnel.
• Acquisition Plan #, Acquisition Method, PO #, $ Obligated at Award, Award Complete?, Delivered?, Storage Location, Installed by, Install Complete?, Comments.

While this document is a template and directs users to a SharePoint tool for actual data entry, it provides insight into the types of information the government collects and considers during the acquisition process. Bidders can review the fields to understand the level of detail and types of data that are important for acquisition planning, which may indirectly inform their understanding of the government's needs and procurement process. The presence of fields for vendor quotes and market research suggests a focus on competitive sourcing and cost analysis.

Form / Attachment / Pricing Sheet

This document is a Work Breakdown Structure (WBS) template. It is intended to be used by bidders to outline their proposed project structure and tasks in response to an opportunity.

• The template lists various tasks and sub-tasks, organized hierarchically.
• It includes columns for Task ID, Task Name, Mode, Duration, Start Date, Finish Date, and Predecessors.
• A legend is provided to explain different task types (e.g., Milestone, Summary, Duration-only) and their visual representation in a Gantt chart format.

Bidders will need to use this template to detail their project plan, demonstrating how they intend to meet the requirements of the opportunity. The structure and level of detail provided in this template will guide proposal development and may be used by the government for evaluation purposes.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template for a Change Management Plan and Log. It is intended to guide contractors in managing and tracking changes related to the opportunity.

• The 'query' sheet contains columns for tracking change requests, including fields such as 'Created', 'Impacted Department', 'Description', 'Change Justification', 'Issue Status', 'Priority', 'Impact to schedule', 'Anticipated Cost', 'Disposition Date', and 'Approved By'.
• It notes that the actual deliverable data/information requirements are defined in a SharePoint tool.
• Contractors are instructed to utilize the SharePoint tool to enter data directly into the system.

Bidders should use this template to understand the expected format and process for managing changes if awarded the contract. It highlights the reliance on a SharePoint tool for data entry and management of deliverable information.

Form / Attachment / Pricing Sheet

This document is a template for a Risk Management Plan and Register. It is intended to guide contractors in identifying, assessing, and managing risks associated with the opportunity.

• The template includes columns for:
  • Risk Severity
  • Title
  • Issue Status
  • Category
  • Impact of Risk
  • Probability of Risk
  • Mitigation
  • Created Date
  • Assigned To
  • Date Resolved
  • Comments
• The 'query' sheet indicates that this attachment is a representation of required information/data.
• Actual deliverable data/information requirements are defined in a SharePoint tool.
• Contractors are instructed to utilize the SharePoint tool to enter data directly into the system.

Bidders should use this template to understand the expected format and content for risk management reporting. While the primary data entry will be via SharePoint, this template provides the structure for the required risk information. It helps bidders understand the government's expectations regarding risk identification and management throughout the contract performance period.

Form / Attachment / Pricing Sheet

This document is a Travel Authorization Request form. It is used to request and document approval for official travel.

• Requestor Name, Organization, and Position Title
• Travel Dates, Origin, and Destination
• Purpose of Trip
• Associated Task, Subtask, and/or Deliverable
• Duration of Trip (excluding travel days)
• Approximate Costs (Transportation, Lodging, Per Diem, Other, TOTAL)
• Approving Official Name, Approval Status (Yes/No), and Signature
• Comments section

This form is likely to be used by individuals or entities performing work under a contract that requires travel. Bidders may need to understand this form if their proposed work involves travel that requires authorization and cost estimation using this template.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Initial Outfitting, Transition, and Activation (IOT&A) services for the Allentown Outpatient Clinic (OPC), with the objective of completing the project by the first day of clinical services, projected for May 24, 2029.

• Provide comprehensive project management, interior design, FF&E, space planning, CONOPS and transitioning planning, and acquisition support services.

• Services include package development, activation, delivery, relocation, installation, training, turnover, and post-occupancy support.

• The project involves leasing a new outpatient clinic in Allentown, PA, expanding access to Primary Care and Mental Health services, approximately 51,355 net usable square feet with 600 parking spaces.

• Not explicitly detailed in this section, but implied through various deliverables and reporting requirements.

• Primary place of performance is the Government's facility, with necessary off-site work at the IOTA contractor's facility.

• Typical workdays are Monday through Friday, 8 hours per day, 40 hours per week, with core hours from 0800 to 1630.

• Government site work is restricted to normal working hours, weekends, or Federal holidays unless specified or approved by the Contracting Officer's Representative (COR).

• Contract Type: Firm-Fixed-Price (FFP), 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Non-Personal Services contract.

• Organizational Conflict of Interest (OCI) provisions apply, restricting contractor participation in FF&E procurements.

• Key Personnel requirements are detailed, including an Activation Project Manager, Senior Designer, and Senior Transition Planner, with specific experience and qualifications.

• All contractor employees must wear identification and adhere to security and conduct requirements.

• A Kick-Off Meeting will be scheduled after award.

• The contract includes base and optional tasks.

• Extensive list of Applicable Documents provided, covering various regulations, standards, and directives related to security, privacy, accessibility, and construction.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet (xlsx format) for the "Allentown OPC" opportunity. It provides a template for bidders to detail their proposed labor categories, rates, hours, and prices across four contract periods, broken down by PWS Task.

• Labor Categories: Includes examples like "Program Manager (Activation)", "Senior Designer", and "Senior Transition Planner". Bidders are instructed to use industry-standard titles and identify if personnel are Prime or Sub.
• Pricing Structure: Details labor rates and hours for four periods (Years 1-4) for each labor category and PWS Task.
• PWS Tasks: Outlines specific tasks under LIN 0001 (IOTA Services) and LIN 0003 (Warehousing Services).
• Total Pricing: Auto-populates total LIN prices and labor hours, with a final "Total Base + Optional Task" calculation.
• Instructions: A separate sheet provides guidance, emphasizing that example labor categories and rates are illustrative and must be replaced with the bidder's own information. It also clarifies that travel costs are not to be included in this pricing sheet and will be added by the Government.

This worksheet is crucial for bidders to develop and submit their pricing proposal. It outlines the expected structure for detailing labor costs, hours, and rates per task and period. Bidders must carefully populate this sheet with their specific pricing information, adhering to the provided instructions, especially regarding the use of example data and the exclusion of travel costs.

Forms / Attachments / Pricing Sheets

This Excel file, "ATTACHMENT Q - Room Contents SP - Allentown OPC.xlsx", appears to be a detailed list of room contents and associated acquisition information for the Allentown Outpatient Clinic (OPC). It outlines specific items, quantities, acquisition codes, projected needs, and vendor lead times.

• Room Information: Details specific rooms and functional areas within the clinic (e.g., Lobby/Reception, Audiology Reception, CT Scanning Room).
• Item Details: Lists specific items required, such as "Workstation, Patient Education," "Telephone, Desk," "Bracket, Dual Computer Monitor," and various furniture and equipment.
• Quantity and Acquisition: Specifies the quantity per room and total quantity needed, along with acquisition codes and whether items are "New" or "Re-Use."
• Projected Needs: Includes projected need-by dates, contracting lead times, vendor lead times, and projected order dates.
• Cost and Funding: Provides cost per item, total cost, and details on funding sources.
• Vendor Information: Includes fields for quotes from different vendors.
• Market Research: Indicates whether market research is complete and provides fields for related acquisition planning.

This attachment is crucial for bidders as it provides a comprehensive breakdown of the specific equipment, furniture, and supplies required for the opportunity. Bidders can use this information to understand the scope of potential orders, identify specific product requirements, and potentially gauge the scale of the project. The inclusion of vendor quotes and market research details suggests this document is a key component for understanding the procurement strategy and potential pricing expectations.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (Pennsylvania Counties of Lehigh, Northampton) for contracts subject to the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details required benefits such as vacation, holidays, health & welfare, and paid sick leave.
• Outlines the conformance process for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a "Contract Security Services Request" form used by the Department of Veterans Affairs (VA) to initiate the contract security verification process. It is used to ensure that personnel requiring access have undergone the necessary background checks, fingerprinting, and PIV badge adjudication.

• Contract Information: Details about the contract, including Contracting Officer and COR names/emails, contract end date, VISN & Station Number, Purchase/Task Order/Contract Numbers, Contractor Position Description, Investigation Level (SAC/Tier 1/Tier 2/Tier 4), Contract Company Name, Contractor Address, and Contractor POC information.
• Contractor Personal Identifiable Information: Fields for SSN, City, State, Birth Date, First Name, Last Name, Middle Name, Country of Birth, Country of Citizenship, Dual Citizenship, Foreign National status, Date of Birth, Lived in US for 3 consecutive years, Marital Status, Sex, Email Address, and Additional Notes.
• Instructions: Detailed guidance on completing each section of the form, including definitions for investigation levels and requirements for foreign-born individuals.
• File Naming Convention: Specifies that all background investigation request forms and supporting documents must be in .pdf format and follow a specific naming convention (Station #_last name last four of SSN_form name).

This form is critical for contractors who have been awarded a contract or are anticipating an award that requires security clearances or PIV badges. Bidders need to understand the information required to initiate the security verification process for their personnel. The form outlines the data needed for background checks and PIV badge processing, which is essential for personnel to gain access to VA facilities and systems.

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for Initial Outfitting, Transition, and Activation (IOT&A) services for the Allentown Outpatient Clinic. The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) intends to solicit quotes for non-personal contractor support services to bring the facility into full planned operations. The project aims to expand access to primary care, mental health, and specialty care services for veterans by replacing the existing Allentown CBOC and Mental Health Clinic with a new facility of approximately 51,355 net usable square feet.

The core requirement is for non-personal IOT&A services to support the operational readiness of the new Allentown Outpatient Clinic.

• Contract Type: Firm-fixed-price

• Estimated Period of Performance: 37 months

• The solicitation is anticipated to be posted on Contract Opportunities around February 19, 2026.

• The anticipated closing date for the solicitation is March 16, 2026. Offerors should be aware of potentially truncated response times.

• Questions regarding this notice should be submitted via email to Michele.Laser@va.gov and Mercedes.Blanton@va.gov.

• This requirement is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• To be eligible, SDVOSBs must be verified by the VA and meet the small business size standard for NAICS code 541614.

• This notice is a Pre-Solicitation Notice and does not constitute a request for proposals.

• Solicitation posting and closing dates are subject to change.

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for Initial Outfitting, Transition, and Activation (IOT&A) services for the Allentown Outpatient Clinic. The Veterans Health Administration (VHA) intends to procure non-personal contractor support services to bring the facility into full planned operations, providing healthcare services to Veterans. This project replaces the existing Allentown CBOC and Mental Health Clinic, expanding access to primary care, mental health, and specialty care services. The new facility will be approximately 51,355 net usable square feet with 600 parking spaces.

The core requirement is for contractor support services for the Initial Outfitting, Transition, and Activation (IOT&A) of the new Allentown Outpatient Clinic.

• Contract Type: Firm-fixed-price

• Estimated Period of Performance: 37 months

• Solicitation anticipated posting date: On or about November 17, 2025.

• Anticipated closing date: December 15, 2025. (Note: Response time may be truncated; dates are subject to change).

• This requirement is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• To be eligible, SDVOSBs must be verified by the VA and meet the small business size standard for NAICS code 541614.

• Questions regarding this pre-solicitation notice should be emailed to Michele.Laser@va.gov and Mercedes.Blanton@va.gov. No telephone requests will be accepted.

• This notice does not constitute a request for proposals.