Q702--Bangor, ME Outpatient Clinic IOT&A
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Initial Outfitting, Transition, and Activation (IOT&A) services for the new Bangor, ME Outpatient Clinic. This Firm-Fixed-Price contract, valued at an estimated $20 Million for the base period, is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The goal is to bring the new 63,200 sq ft facility into full operational status to provide healthcare services to Veterans. Offers are due by August 5, 2026, at 10:00 AM EDT.
Scope of Work
The contractor will provide non-personal IOT&A services, including comprehensive planning and activation activities. Key services encompass Project Management, Interior Design, Furniture, Fixtures, and Equipment (FF&E) planning, Space Planning, Concepts of Operations (CONOPS) and Transitioning Planning, and Acquisition Support. An optional task for Warehousing and Warehousing Management Services is also included. The period of performance is 39 months, from May 29, 2026, to August 28, 2029.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP)
- Estimated Value: $20 Million (base period)
- Period of Performance: 39 months (May 29, 2026 - August 28, 2029)
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 541614 (Process, Physical Distribution, and Logistics Consulting Services) with a $20 Million size standard.
- Product Service Code: Q702 (Technical Medical Support)
- Place of Performance: VA Maine Healthcare System, Augusta, ME, and contractor's facility for off-site work.
- Key Personnel: Requires an IOT&A Activation Project Manager and an IOT&A Senior Interior Designer.
- Organizational Conflict of Interest (OCI): Prohibits the contractor from participating in FF&E procurements related to this contract.
Submission & Evaluation
- Offer Submission: Electronically via email to Rachel Yallech (Contract Specialist) and Mercedes Blanton (Contracting Officer).
- Offer Due Date: August 5, 2026, 10:00 AM EDT.
- Questions Due Date: Monday, April 20, 2026, 10:00 AM EDT.
- Evaluation Basis: Best Value, considering Key Personnel (Pass/Fail), Technical Submission, Past Performance, and Price.
- Eligibility: SDVOSBs must be verified by the VA and meet the small business size standard for NAICS code 541614.
- Required Forms: Offerors must complete and submit the Certificate of Compliance for Services and Construction (VAAR 852.219-75).
- Pricing: Bidders must use the provided Pricing Worksheet (ATTACHMENT R), excluding travel costs, and it should not be submitted as the Basis of Estimate if it includes labor rates or costs.
Key Attachments & Requirements
- Performance Work Statement (PWS) (ATTACHMENT A): Details the full scope of IOT&A services and deliverables.
- Quality Assurance Surveillance Plan (QASP) (ATTACHMENT M): Outlines the government's performance monitoring and evaluation methods.
- Security Requirements (ATTACHMENTS O, N): Details personnel security verification, fingerprinting, PIV badge issuance, and risk designation levels.
- Templates: Various templates are provided for project management, including Work Breakdown Structure (WBS), Risk Management Plan, Change Management Plan, FTE Report, Equipment Inventory Disposal Plan, Integrated Move Plan, and Room Contents Acquisition Plan.
- Wage Determination (ATTACHMENT P): Specifies minimum wage rates and fringe benefits for Penobscot County, Maine, which bidders must adhere to.