Performance Work Statement (PWS)

This document outlines the requirements for Initial Outfitting, Transition, and Activation (IOT&A) services for the Bangor Outpatient Clinic Project, aiming for completion by September 2029. The North American Industry Classification System (NAICS) code for these services is 541614.

The contractor will provide professional services for all planning and IOT&A activities. This includes comprehensive project management, interior design, Furniture, Fixtures, and Equipment (FF&E) and space planning support, CONOPS and transitioning planning, and acquisition support services. Services encompass package development, activation, delivery, relocation, installation, training, turnover, and post-occupancy support.

Primary performance will be at the Government's facility, with some off-site work at the IOT&A contractor's facility. Face-to-face meetings will be held at the VA Maine Healthcare System in Augusta, ME. Normal workdays are Monday through Friday, 8 hours per day, 40 hours per week, with core hours from 0800 to 1630. Work on Government site outside normal hours, on weekends, or Federal holidays requires COR approval. Weekend hours may be expected for inventory and activation services.

• Comprehensive Project Management: Includes planning, scheduling, reporting, and managing the Integrated Project Team (IPT).

• Deliverables: Monthly Project Status Reports, Activation Integrated Master Schedule (AIMS), Individual Service Project Schedules, Risk Management Plan and Log, Change Management Plan and Log, Work Breakdown Schedule (WBS), SharePoint Site updates, Meeting Minutes and Agendas, PWS Deliverable Updates, FF&E Cut Sheets, Artwork Cut Sheets, Artwork Placement Plan, Master Key Plan, Room-by-Room Master Equipment and Furniture List (MEL), FF&E Layouts, 3-Dimensional Design Renditions, Rough Order of Magnitude (ROM), Mock-up services and reports, Design Submittals, Equipment Reuse and Disposal Plan, CONOPS, Transition Plan, Project Staffing Plan, Acquisition Plan, Procurement Packages, Relocation Services, Staff Move Guide, Activation, Installation, Transitioning and Relocation Plan, Post Occupancy and Project Close out Report, Employee Orientation Services, Warranty Management and Maintenance Support Plan (MSP), Training and Simulation Plan, Training Reports, and Warehousing Plans.

• Key Personnel: IOT&A Activation Project Manager, IOT&A Senior Interior Designer, and IOT&A Senior Transition Planner with specific experience and qualifications.

• Security: Compliance with all applicable VA policies, laws, and regulations regarding information security, including background investigations for personnel.

• Contract Type: Firm-Fixed-Price (FFP).

• Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Non-Personal Services: Determined to be a non-personal services contract.

• Organizational Conflict of Interest (OCI): Contractors cannot participate in procurements of FF&E related to this contract.

• Invoicing: Mandatory electronic invoice submission via VA Financial Services Center (FSC) using Tungsten Network or X12 EDI formats.

• Deliverable Formatting: Documents must be in electronic format, typically editable formats like Word, unless otherwise directed. PDFs are acceptable for final deliverables if an editable version is also provided.

• The contractor must utilize the Government-provided SharePoint site for project documentation and information sharing.

• All deliverables are property of the U.S. Government.

• Security requirements include background investigations, adherence to VA IT security policies, and proper handling of sensitive information.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation #36C77626Q0145 for the Bangor, ME Outpatient Clinic IOTA.

• Substantial Completion Date: Anticipated for February 2029.
• Period of Performance (PoP): The initial PoP (ending 8/28/2029) will be amended to align with the first patient day (projected for September 2029) and accommodate post-move issues and closeout.
• Deliverable Schedule (16.8.1): Revised to read "Start of Building Occupancy Date (BOD), completed one week prior to Day One" instead of "14 calendar days after award of optional task."
• Lessor Award: The lessor for this project has not yet been awarded.
• Meeting Facilitation: The IOT&A contractor shall participate in design meetings (Kickoff, DD1, DD2, CD1, CD2) and at least monthly during construction.
• Mock-up Services: Only 3D rendering mock-ups are required; physical mock-ups are not needed. The PWS has been revised.
• Relocation Boxes: No prescribed number of boxes is provided for staff relocation.
• Award Date & PoP: Award is anticipated in May 2026, with a total PoP estimated from 5/29/26 to 8/28/29.
• Past Performance: Evaluation will consider active and physically completed federal contracts, including Government and private sector work from the past three years. Up to three references are required. Information may be sourced from CPARS, databases, and interviews.
• Warehousing Task: The optional task for Warehousing and Warehousing Management Services is likely to be exercised.
• On-Site Presence (PM): The Project Manager is expected on the construction site at least 1 day a week once the building is framed/enclosed, with more frequent presence needed in the final two months of construction.
• Subcontracting Plan: A full FAR 52.219-9 subcontracting plan is not required for this solicitation.
• Pre-Proposal Site Visit: No pre-proposal site visit or industry day will be offered.
• Deadline Confirmation: The correct close date for RFQ 36C77626Q0145 was May 8th.

These clarifications address potential ambiguities regarding timelines, deliverables, scope of work (mock-ups, warehousing), and evaluation criteria (past performance). Bidders should update their proposals based on this information, particularly concerning the PoP, mock-up requirements, and the likely exercise of the warehousing option. The deadline confirmation is also critical for submission.

Amendment / Modification

This amendment (0001) to solicitation 36C77626Q0145 modifies the original solicitation as follows:

• Receipt of Offers Extended: The deadline for submitting offers has been extended by 6 days. The new due date and time is May 14, 2026, at 10:00 AM Eastern Time (ET). The original deadline was May 8, 2026, at 10:00 AM ET.

• New Clause Added: FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)" has been added to the solicitation.

• Vendor Questions and Answers: A document containing vendor questions and the Government's answers is attached.

• Revised PWS: Attachment A, the Performance Work Statement (PWS) for the Bangor Outpatient Clinic, has been revised and is attached as "Revised Attachment A - PWS-Bangor- Revision 1."

• Solicitation deadline (Item 9A and relevant sections)

• Solicitation text (addition of FAR 52.222-90)

• Attachment A - PWS-Bangor

• The deadline for offer submission is extended to May 14, 2026, 10:00 AM ET.

• Bidders must review the newly added FAR clause, the attached vendor Q&A, and the revised PWS when preparing their proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 3: Equipment & Supply," is a checklist and guide for standardizing the submission process for equipment and supply projects. It outlines various requirements and considerations for procurement actions.

• Requestor Information: Details on listing users, departments, and responsible parties for quality requirements.
• Funding Status: Requirement to indicate if the request is funded or unfunded, with procedures for unfunded requests.
• Integrated Product Team (IPT) Requirement: Criteria for IPT formation based on acquisition value and risk.
• High Tech Medical Equipment (HTME): Guidance on procuring HTME with maintenance services, including links to relevant contracts and justifications.
• Pre-Procurement Assessment (PPA): Requirements for assessing medical devices/systems, including technical, security, and integration factors, referencing VA Directive 6550.
• Federal Information Technology Acquisition Reform Act (FITARA): Procedures for ensuring FITARA compliance for IT-related acquisitions, including using the Acquisition Review Module (ARM) in the Budget Tracking Tool (BTT).
• Trade-in Consideration: Guidance on exchanging or selling obsolete personal property.
• Acquisition Planning: Requirements for acquisition planning, including templates and references to FAR and VAAM.
• Market Research: Mandates for market research, including templates and sources, with specific attention to small business considerations (SDVOSBs/VOSBs).
• Other Than Full and Open Competition (OFOC): Information on sole source justifications and available templates.
• Functional Performance Specifications: Guidance on describing equipment/supplies based on functionality and end results.
• Line Items: Requirements for uniform use of line items in solicitations and contracts.
• Applicable Drawings: Requirement to provide drawings, maps, or schematics for installation location requirements.
• Independent Government Cost Estimate (IGCE): Guidance on IGCE requirements, noting it's not normally required for equipment/supply orders.
• Required Sources of Supplies and Services: Guidance on consulting FAR and VAAR for mandatory sources and adhering to the "Rule of Two."
• Delivery/performance information: Requirements for providing delivery dates and instructions.
• Recurring Requirement: Fields to provide prior contract information if the requirement is recurring.
• Directives/Policies: Requirement to list applicable VA or VHA Directives or policies.
• Federal Supply Schedule (FSS): Questions regarding FSS consideration and vendor selection.
• Security Requirements: Guidance on designating risk levels and background investigations for contractor personnel, referencing VA Directives and Handbooks.

This document serves as a procedural guide for internal government personnel initiating procurement actions. While it does not directly contain requirements for bidders, it outlines the processes and considerations that will shape the eventual solicitations and contracts. Understanding these internal procedures can provide insight into the government's approach to acquisition planning, market research, and security requirements, which may indirectly influence how vendors prepare their proposals or respond to solicitations.

Form / Attachment / Pricing Sheet

This document is a "Travel Authorization Request" form. It is used to request and document approval for official travel.

• Requestor Name, Organization, and Position Title
• Travel Dates, Origin, and Destination
• Purpose of Trip
• Associated Task, Subtask, and/or Deliverable
• Duration of Trip (excluding travel days)
• Approximate Costs (Transportation, Lodging, Per Diem, Other, TOTAL)
• Approving Official Name, Approval Status (Yes/No), and Signature
• Comments section

If this form is required as part of a proposal submission or for contract execution, bidders will need to complete it accurately. It outlines the information required to justify and track travel expenses related to the opportunity.

Form / Attachment / Pricing Sheet

This document is a "VHA Healthcare Furniture IDIQ Procurement Checklist" intended to ensure standardization of the submission process for healthcare furniture projects. It serves as a checklist to accompany requests for procurement.

• Electronic Submission: All documents are to be provided electronically.
• COR Information: Requires date, COR (if applicable), COR phone number, and confirmation of COR training.
• Funding Status: Checkbox for "2237 - FUNDED" or "UNFUNDED".
• VA Directives/Policies: Requires listing of any VA Directives or policies the supply or equipment must comply with (e.g., Mandatory IDIQ use VHA Directive 1761.1).
• Sole Source Determination: Guidance on using contract hierarchy, competing open market requirements, and the requirement for a justification document if a sole source is requested. It references VA Acquisition Circular 2008-01 and VHA SOP for Other Than Full and Open Competition.
• Attachment References: Lists various "Sole Source Templates" (Attachment 1 through 6) for justifications and approvals.
• IDIQ Contract #: Field to reference the IDIQ Contract Number.
• Functional/Performance/Specification (SOW): Requirement to describe equipment/supply use and support brand name items with sole source justification.
• Applicable Drawings: Requirement to provide drawings, maps, or schematics if applicable.
• Market Research: Notes that formal market research was conducted for the IDIQ, and limited research may be needed at the Task Order level.
• Independent Government Estimate (IGCE): Requirement to provide the methodology and data used for the IGCE.
• Recommended Source List: Reference to "See IDIQ Awarded Contractors."
• Security: Notes that the Checklist for Information Security ("Appendix A") of VA Handbook 6500.6 was completed for the IDIQ and is not needed for each task order.
• Detailed Evaluation Criteria: Requirement to provide a list of recommended technical evaluation panel members and evaluation criteria (Price, Past Performance, Management Approach, Technical Capability, Quality Assurance).
• Evaluation Team: Requirement to provide names of subject matter experts for the evaluation team.

This checklist outlines the essential documentation and information required for a procurement request related to VHA healthcare furniture. Bidders should be aware of these requirements as they pertain to the overall procurement process, especially regarding sole source justifications, compliance with VA directives, and the types of documentation needed for a complete submission. It also highlights the importance of market research and the Independent Government Estimate (IGCE) in the procurement process.

Form / Attachment / Pricing Sheet

This document is a "Contract Staff Roster" template. It is intended to be used by contractors to list personnel assigned to a contract.

• Employee Name
• Labor Category
• Key Personnel (Y or N)
• Prime or Sub
• Task(s)/CLIN(s) Assigned
• Security Level Required
• Date Clearance Requested
• Date Clearance Received
• PIV Issue Date
• PIV Turn-in Date

Bidders may be required to complete and submit this roster as part of their proposal or upon contract award, detailing the proposed staff for the opportunity. It helps the government assess the contractor's staffing plan and personnel qualifications.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (ATTACHMENT R - Pricing Worksheet) intended for bidders to provide detailed pricing information for the Bangor OPC opportunity. It outlines labor categories, rates, hours, and prices across four contract periods, as well as for specific PWS tasks and optional services.

• Labor Categories: Includes specific roles such as Program Manager, Senior Designer, and Senior Transition Planner, with columns for Prime/Sub contractor designation.

• Labor Rates & Hours: Provides fields for inputting labor rates and estimated hours for four distinct periods (YEAR 1 to YEAR 4) for each labor category and PWS task.

• Pricing: Calculates prices per labor category and task, with totals for each Line Item (LIN).

• PWS Tasks: Details pricing breakdowns for specific tasks under PWS Task 16.1 (Project Management Services), with other tasks (16.2-16.8, 17.1) listed but showing zero pricing in the provided data.

• Optional Tasks: Includes LIN 0002 (Travel) and LIN 0003 (Warehousing Services), with warehousing showing fixed price for rent.

• Totals: Auto-calculates Total LIN Price, Total Labor Hours, and a Total Base + Optional Task price.

• Use as a template: Bidders must replace the example labor categories, rates, and hours with their own proposed information.

• Identify Prime/Sub: Clearly notate if proposed personnel are Prime or Subcontractors.

• Verify Formulas: While totals auto-populate, bidders are responsible for verifying the accuracy of cell formulas.

• No Travel Costs: Bidders should not include travel costs in their quotes; the government will add travel separately.

• Basis of Estimate: This pricing workbook should NOT be submitted as the Basis of Estimate if it includes labor rates or costs. Doing so will result in non-evaluation.

• ODCs: Other Direct Costs (ODCs) can be entered as Firm Fixed Price amounts within each task (e.g., Warehouse Rent).

This worksheet is critical for bidders to structure and submit their pricing proposal. It requires careful completion of labor categories, rates, and hours to align with the solicitation's requirements and ensure accurate cost estimation. Bidders must adhere strictly to the instructions regarding its use, particularly concerning the Basis of Estimate and the exclusion of travel costs.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing a detailed list of room contents, including quantities, acquisition codes, projected need-by dates, and vendor lead times. It appears to be a comprehensive inventory and procurement planning tool for various functional areas within the facility.

• Room Contents List: Details specific items required for different rooms and functional areas.
• Quantities: Specifies the number of each item needed per room and the total quantity.
• Dates: Includes projected need-by dates, contracting lead times, vendor lead times, and projected order-by dates.
• Acquisition Information: Lists acquisition codes, acquisition methods, and funding details.
• Functional Areas: Categorizes items by department and functional area (e.g., Police, Audiology, Radiology, Dental Clinic).

This attachment provides potential bidders with a clear understanding of the specific equipment and supplies required, quantities, and associated timelines. Bidders can use this information to assess their capability to meet the demand, prepare accurate quotes, and understand the procurement schedule. The "Acquisition Method" column indicates that many items are intended for "Full and Open Market" procurement, suggesting opportunities for a wide range of vendors.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Wage Determination No.: 2015-4001, Revision No.: 32) applicable to various service contract jobs in Penobscot County, Maine. It establishes the minimum wage rates and fringe benefits required for different occupational classifications.

• Lists numerous occupational codes and titles (e.g., Accounting Clerk, Automotive Worker, Electrician, Nurse, Computer Programmer, various technicians, etc.).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Details requirements for paid sick leave, vacation, and holidays.
• Provides information on the applicability of the wage determination to computer employees and air traffic controllers/weather observers.
• Outlines hazardous pay differentials and uniform allowance requirements.
• Explains the conformance process for unlisted occupations.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to non-compliance and potential penalties.

Form / Attachment / Pricing Sheet

This document package contains several forms related to contractor personnel security verification and federal employment declarations. These forms are required for initiating the contract security verification process, which includes fingerprint adjudication, background screening, and PIV badge issuance.

• Contractor Request Form (Form 1a): Collects contract information and contractor personal identifiable information. Requires signatures from the Contracting Officer/COR.
• Contract Security Services Request - Instructions: Provides guidance on completing Form 1a.
• Security Verification Continuation (Form 1b): Used for large rosters when extra space is needed, submitted with Form 1a.
• Contract Security Verification Request Supplemental (Form 1b): Another supplemental form for large rosters.
• Contractor / Employee Fingerprint Request Instructional Form 2A: Guides individuals on obtaining fingerprinting services.
• Contractor/Employee Fingerprinting Request Form #2: To be taken to the fingerprinting appointment.
• Declaration for Federal Employment (Optional Form 306): Used to assess fitness for federal contract employment, collecting personal, military, and background information.
• Self Certification of Continuous Service: Certifies the break in service from last federal employment.

Bidders responding to opportunities requiring security clearances or PIV badges will need to complete these forms accurately. The documents outline the specific information required for background checks and employment eligibility, including personal data, employment history, and any relevant legal or conviction information. Understanding these requirements is crucial for a successful bid and onboarding process.

Form / Attachment / Pricing Sheet

This document, titled "POSITION/TASK RISK DESIGNATION LEVELS MATRIX," appears to be an attachment or supporting document that outlines risk designations for various tasks and labor categories. It is likely intended to inform bidders about the sensitivity levels associated with different roles and responsibilities within the scope of a potential contract.

• Task-Based Risk Designation: A table lists specific tasks (e.g., Comprehensive Project Management Services, Acquisition Packages Development, Warehousing and Warehousing Management Services) and assigns a "Position Sensitivity Level" (LOW/NACI, MODERATE/MBI, HIGH/BI) to each.
• Labor Category Risk Designation: A second table maps various "Labor Categories" (e.g., Administrative Assistant, Project Director, Warehouse Laborer, Engineer) to risk levels (LOW (NACI), MODERATE (MBI), HIGH (BI)), indicating which risk categories are applicable to each role.

This document is crucial for bidders to understand the security and risk implications associated with the personnel they will need to provide for the opportunity. It may influence staffing decisions, background check requirements, and overall proposal strategy, particularly if certain labor categories or tasks fall into higher risk designations.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Initial Outfitting, Transition, and Activation Services Contract for the Department of Veterans Affairs Bangor, ME Outpatient Clinic Activation. The QASP outlines the Government's systematic method for monitoring contractor services to ensure performance standards and quality levels identified in the Performance Work Statement (PWS) are met.

• Purpose: To monitor contractor services and evaluate performance against PWS standards.
• Scope: Describes what will be monitored, how, by whom, and how results will be documented.
• Performance Management Approach: Focuses on outcomes rather than strict compliance, allowing contractor flexibility.
• Government Roles: Defines responsibilities of the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Contractor Roles: Outlines responsibilities for quality control and performance management.
• Performance Standards: Details how performance will be measured against PWS requirements.
• Methods of QA Surveillance: Includes 100% inspection, random sampling, and validated customer complaints.
• Acceptable Quality Levels (AQLs): Defines metrics for performance evaluation.
• Incentives & Disincentives: Outlines positive reinforcement for meeting standards and negative consequences for shortfalls (e.g., past performance evaluations).
• Documentation: Specifies procedures for documenting performance, including acceptable and unacceptable performance, and Corrective Action Reports (CARs).
• Forms: Includes sample forms for Performance Based Service Assessment and Corrective Action Reports.

This QASP provides insight into how the government will measure and evaluate the contractor's performance. Bidders should review this document to understand the performance standards, quality metrics, surveillance methods, and reporting requirements that will be used to assess their work under the contract. This information is crucial for developing a compliant and successful proposal and for understanding post-award performance expectations.

Form / Attachment / Pricing Sheet

This Excel file, "ATTACHMENT J - Proposed FTE Report.xlsx", is a template for reporting required information and data related to Full-Time Equivalent (FTE) positions. Bidders are instructed to use this attachment to report specific data points as represented in the template. Actual deliverable data and information requirements are defined in a separate SharePoint tool, and contractors shall utilize that tool to enter data directly.

• Department/Svc
• Clinic/Program Name
• Projected 1st Use date
• Position Description
• Grade

• Current FTEE

• New FTEE

• New Hire Justification
• Activation support y/n
• % Time spent on activation tasks
• Planned Announcement Date
• Planned On-board Date
• Planned full FY salary & benefits
• Planned pro-rated FY salary & benefits
• Position(s) approved

• Approved

• Date Approved
• Salary Appropriation
• Request Comments
• Item Type
• Path

Bidders should use this template to provide proposed FTE information as requested. While the primary data entry for deliverables is in SharePoint, this attachment serves as a structured format for reporting the required FTE data, which may be a component of the proposal or a pre-award requirement.

Form / Attachment / Pricing Sheet

This document is an Excel template for an Equipment Inventory Disposal Plan. It is intended to capture detailed information about equipment that needs to be disposed of or re-used.

• The template includes columns for:
  • Department, Functional Area, Building, Room #, Room Function
  • Asset Type, EE #, Item, Model #, Serial #
  • Quantity per room
  • Acquisition Date, Replacement Date
  • Disposal or Re-Use decision
  • Re-Installation Required status
  • Data required, Power Required, Wall backing required
  • Comments
• It notes that the actual deliverable data/information requirements are defined in a SharePoint tool, and contractors shall utilize SharePoint to enter data directly into the system.

Bidders may need to use this template or a similar format to document their plan for equipment disposal or re-use as part of their proposal or contract execution. It outlines the specific data points the government requires for tracking and managing disposed or re-used equipment.

Form / Attachment / Pricing Sheet

This document is an Excel template for an Integrated Move Plan. It is intended to capture required information and data related to employee moves. Bidders should note that the actual deliverable data and information requirements are defined in a separate SharePoint tool, and data should be entered directly into that system.

The template includes columns for:

• Department
• Functional Area
• Planned and Revised Move Dates
• Room and Building Information (From and To)
• Furnishings and Equipment to be Moved
• Number of Boxes
• Employee Name or 'New'
• Key Information (Bldg Key #, Office Key #, Work Order #, Keys Issued)
• IT Equipment (Computers, Printers, Other Peripherals)
• IT Special Requirements (e.g., special software)
• Other Special Requirements
• Comments

While this template outlines the data points to be collected for moves, bidders should refer to the SharePoint tool for definitive data requirements. This attachment serves as a guide to the type of information that will be managed and potentially required for the move services.

Form / Attachment / Pricing Sheet

This Excel file, "ATTACHMENT G - Room Contents Acq Plan Template 9.21.2023.xlsx", provides a template for capturing information related to the acquisition of room contents. It is intended to represent required information and data for acquisition planning. Bidders should note that the actual deliverable data and information requirements are defined in a separate SharePoint tool, and contractors are expected to utilize this SharePoint tool to enter data directly into the system.

The template includes numerous columns for detailed acquisition planning, such as:

• Department, Functional Area, Room Code, Room #s, Room Name
• Item details: Item, Qty/Room, Total Qty
• Acquisition specifics: New or Re-use, Acquisition Code, Special MEP requirements
• Cost and Lead Time: Cost/Item, Total Cost, Projected Need by Date, Contracting Lead Time, Vendor lead time, Projected Order by Date
• Funding and Contracting Information: PO #, Acquisition Method, $ Obligated at award, Award Complete?
• Delivery and Installation: Delivered?, Storage Location, Installed by, Install Complete?

While this document is a template and directs users to a SharePoint tool for actual data entry, it outlines the types of information and data points that will be tracked and managed for room content acquisitions. Bidders should review the column headers and descriptions to understand the scope and detail of information required for such acquisitions, which may inform their understanding of the overall project requirements and procurement process.

Form / Attachment / Pricing Sheet

This document provides a template for a Work Breakdown Structure (WBS) that bidders may be required to use for their proposals. It outlines the structure and format for detailing project tasks and their associated information.

• Task ID: Unique identifier for each task.
• Mode: Indicates the task type (e.g., Fixed Duration, Fixed Work, Fixed Units).
• Task Name: Description of the task.
• Duration: The estimated time to complete the task.
• Start Date: The planned start date for the task.
• Finish Date: The planned completion date for the task.
• Predecessors: Tasks that must be completed before this task can begin.
• Resource Information: (Implied by Gantt chart columns) Information about resources assigned to tasks.
• Task Dependencies: Visual representation of task relationships.

Bidders should use this WBS template to structure their project plans and proposals. It ensures consistency in how project scope and timelines are presented, facilitating evaluation by the government. Understanding and adhering to this template is crucial for a compliant and well-organized submission.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a template for a Change Management Plan and Log. It is intended to capture information related to changes that may impact the project.

• The 'query' sheet provides a template with columns for:
  • Created
  • Impacted Department
  • Description
  • Change Justification
  • Issue Status
  • Priority
  • Impact to schedule
  • Anticipated Cost
  • Disposition Date
  • Approved By
  • Comments
• The document notes that the actual deliverable data/information requirements are defined in a SharePoint tool, and the contractor shall utilize SharePoint to enter data directly into the system.

Bidders should use this template to understand the expected format for documenting and tracking changes. While data entry is to be performed in SharePoint, this template outlines the specific information the government expects to be captured regarding change management.

Form / Attachment / Pricing Sheet

This document is a template for a Risk Management Plan and Register. It is intended to guide contractors in documenting and tracking risks associated with the opportunity.

• The template includes columns for 'Risk Severity', 'Title', 'Issue Status', 'Category', 'Impact of Risk', 'Probability of Risk', 'Mitigation', 'Created', 'Assigned To', 'Date Resolved', and 'Comments'.
• Bidders are instructed to utilize a SharePoint tool for entering actual deliverable data and information requirements, rather than directly in this template.

This attachment outlines the expected format and content for risk management reporting. Bidders should review this template to understand the government's expectations for identifying, assessing, and mitigating risks throughout the performance of the contract. While the primary data entry will be in SharePoint, this template provides the structure for the risk management process.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Initial Outfitting, Transition, and Activation (IOT&A) services for the Bangor Outpatient Clinic Project, aiming for completion by September 2029.

• Conduct all necessary Planning and IOTA activities.

• Provide professional services including labor, materials, transportation, and equipment.

• Support planning, activating, outfitting, and transitioning staff and patients.

• Services include Project Management, Interior Design, FF&E, Space Planning, CONOPS and Transitioning Planning, and Acquisition Support.

• The primary place of performance is the Government's facility, with necessary work to be done off-site at the IOT&A contractor's facility.

• Core hours of work are 0800 am to 1630 pm daily, Monday through Friday, excluding US Federal Holidays.

• The contract type is Firm-Fixed-Price (FFP).

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• The contract is for non-personal services.

• An Organizational Conflict of Interest (OCI) clause is in effect, prohibiting the contractor from participating in procurements of FF&E related to this contract.

• Key personnel requirements are detailed, including an IOT&A Activation Project Manager and an IOT&A Senior Interior Designer.

• Contractor employees must wear company and government-issued identification.

• Specific requirements for cyber and information security, physical security, and safety are outlined.

• The contractor must utilize the Government-provided SharePoint site for project documentation and information sharing.

• Optional tasks are pre-priced and may be exercised via modification.

• Deliverables include various plans, reports, schedules, and site-specific documents, with specific due dates and formatting requirements.

• Performance metrics include qualified workforce, quality performance, timely and complete deliverables, and adherence to the Quality Control Plan.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Pre-Planning and Activation Support Services for the Bangor, Maine Outpatient Clinic. The Department of Veterans Affairs (VA) is seeking these services to prepare for and activate the new clinic. The acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside and will result in a firm-fixed-price contract.

• IOTA Services: Required in accordance with the Performance Work Statement (PWS) (Attachment A).

• Pre-Planning and Activation Support: Services for the Bangor, ME Outpatient Clinic.

• Period of Performance: 39 months (Base Period: May 29, 2026 - August 28, 2029). An optional task for Warehousing and Warehousing Management Services is also included.

• Contract Type: Firm-Fixed-Price.

• Estimated Value: $20 Million (for the base period).

• Period of Performance: Base period is 39 months, with an estimated start date of May 29, 2026.

• Submission: Offers/quotes must be submitted electronically via email to both the Contract Specialist (Rachel Yallech) and the Contracting Officer (Mercedes Blanton) by the date and time specified in Block 8 of the SF 1449 (August 5, 2026, 10:00 AM EDT).

• Evaluation: Award will be made on a Best Value basis, considering Key Personnel (Pass/Fail), Technical Submission, Past Performance, and Price.

• Deadline for Questions: Monday, April 20, 2026, at 10:00 AM EDT.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 541614 - Process, Physical Distribution, and Logistics Consulting Services.

• Size Standard: $20 Million.

• Numerous attachments are provided, including the PWS, travel authorization, staff roster, various plan templates, and pricing worksheets.

• Offerors must complete and submit the Certificate of Compliance for Services and Construction (VAAR 852.219-75).

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for non-personal Initial Outfitting, Transition, and Activation (IOT&A) services for the Bangor, Maine Outpatient Clinic. The services will support the Veterans Health Administration (VHA) in bringing the facility into full planned operations to provide healthcare services to Veterans. The project involves a newly constructed mid-level lease facility of approximately 63,200 net usable square feet with 400 parking spaces.

• Initial Outfitting, Transition, and Activation (IOT&A) services.

• Support VHA's mission to provide healthcare services to Veterans.

• Contract Type: Firm-fixed-price.

• Period of Performance: Estimated at 39 months.

• The solicitation is anticipated to be posted on Contract Opportunities around April 6, 2026.

• The anticipated closing date for the solicitation is May 6, 2026.

• Offerors are advised that the response time for the solicitation may be truncated.

• Dates are subject to change.

• This requirement is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• To be eligible, SDVOSBs must be verified by the VA and meet the small business size standard for NAICS code 541614.

• The procurement will use FAR Part 12 and 37.

• This is a Pre-Solicitation Notice and does not constitute a request for proposals.

• Questions should be submitted via email to Rachel.Yallech@va.gov and Mercedes.Blanton@va.gov. No telephone requests will be accepted.

• NAICS Code: 541614

• Product Service Code: Q702

• Place of Performance: VA Maine Healthcare System, 1 VA Center, Augusta, ME 04330, USA.