Q702--El Paso Health Care Center IOT&A
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through its Program Contracting Activity – Central (PCAC), has issued a Request for Quotation (RFQ) for Initial Outfitting, Transition, and Activation (IOT&A) services for the new El Paso Health Care Center (HCC). This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity, seeking a firm-fixed-price contract to support the facility's operational readiness. The estimated contract value is $20 Million.
Scope of Work
The contractor will provide comprehensive Pre-Planning and Activation Support services to ensure the El Paso HCC is fully operational by its projected first day of clinical services in September 2028. Key services include:
- Project Management: Planning, activating, outfitting, and transitioning staff and Veterans/patients.
- Interior Design & FF&E: Selection, space planning, and management of Furniture, Fixtures, and Equipment.
- Operational Planning: Concept of Operations (CONOPS) development, Transition Planning, and Project Staffing Planning.
- Logistics: Warehousing and Warehousing Management Services, Acquisition Support Services, Activation, Delivery, Relocation, and Installation.
- Post-Occupancy Support: Training, Turnover, and Post Occupancy Support.
- Technical Approach: Must address managing three separate Substantial Completion Dates and one First Patient Date.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: Approximately 29 months, with a base period from April 16, 2026, to September 15, 2028.
- Estimated Value: $20 Million.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be VA-verified and submit a Certificate of Compliance (VAAR 852.219-75).
- Place of Performance: Primarily the Government's facility in El Paso, TX, with some off-site work.
Submission & Evaluation
- Offers/Quotes Due: March 5, 2026, at 3:00 PM UTC. Submissions must be electronic via email to the Contract Specialist and Contracting Officer.
- Technical Questions Due: February 13, 2026, at 10:00 AM EST.
- Evaluation Criteria: Award will be based on a Best Value determination, considering:
- Key Personnel (Pass/Fail)
- Technical Submission
- Past Performance
- Price
- Offerors are encouraged to submit their best terms initially, as negotiations are not guaranteed.
Key Attachments & Requirements
Numerous attachments provide critical details for bidders:
- PWS (Attachment A): Outlines detailed scope, deliverables, and special requirements, including security, background investigations, and compliance with VA directives.
- Pricing Worksheet (Attachment V): Essential for understanding cost structure and preparing pricing proposals, detailing labor categories and LINs.
- QASP (Attachment L): Details how contractor performance will be monitored and evaluated.
- Templates (Attachments D, E, G, H, I, J): For Risk Management, Change Management, Acquisition Plans, Equipment Inventory, Move Plans, and FTE Reports. Note that actual data entry for these will be via a Government-provided SharePoint tool.
- Wage Determination (Attachment P): Specifies minimum wage rates and fringe benefits for the region.
- Security Package (Attachment O) & PDAT Summary (Attachment N): Detail personnel security and risk designation requirements.