Q702--FY26: On-site Phlebotomy Services | San Juan VAMC - Small Business Set-Aside
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 8, is soliciting proposals for On-site Phlebotomy Services for the San Juan VA Medical Center (SJVAMC) and other clinics within the VA Caribbean Healthcare System. This is a Total Small Business Set-Aside opportunity. The contract is an Indefinite Delivery Indefinite Quantity (IDIQ) with a potential value up to $3,000,000. Quotes are due by May 1, 2026, at 3:00 PM EDT.
Scope of Work
The contractor will provide on-site phlebotomy services to cover scheduled staff shortages at eight (8) clinics. This includes supplying all management, supervision, and labor for a minimum of five (5) and a maximum of eight (8) phlebotomists daily. Personnel must have direct healthcare experience, be familiar with diverse patient populations (outpatient, geriatric, behavioral groups, clinically complex), and be credentialed via the VETPRO process. Required training includes BLS, CPRS, VA mandatory training, and standard personnel testing (PPD, Rubella, OSHA, Varicella, Pertussis, Influenza). Compliance with HIPAA, OSHA, and CDC guidelines is mandatory.
Contract Details
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)
- Period of Performance: One (1) base year (July 1, 2026 - June 30, 2027) and four (4) one-year option periods, extending through June 30, 2031.
- Minimum Quantity: $2,500.00 (total for base and all option periods)
- Maximum Quantity: $3,000,000.00 (total for base and all option periods)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 621511 (Diagnostic Imaging Centers) with a Size Standard of $41.5 Million.
- Place of Performance: Department of Veterans Affairs (VA) San Juan VA Medical Center (SJVAMC), San Juan, PR 00921, United States, and other VA Caribbean Healthcare System locations.
Submission & Evaluation
- Quotes Due: May 1, 2026, 3:00 PM EDT. Quotes must be submitted electronically.
- Questions Due: April 23, 2026, 3:00 PM EST, via email to Fernando.Defillo@va.gov.
- Evaluation Factors: Technical Capability (Qualifications/Experience and Staffing Plan) and Past Performance. Technical factors are significantly more important than price. Award will be made to the responsible Small Business contractor whose quotation is most advantageous to the Government.
Key Attachments & Requirements
- Past Performance Questionnaire (D5): Bidders should ensure references are prepared to provide detailed feedback, as this will be critical in evaluation.
- Quality Assurance Surveillance Plan (QASP) (D4): Outlines government's method for evaluating contractor performance, including specific performance standards, acceptable quality levels, and surveillance methods. CPARS ratings will be assigned.
- Contractor Rules of Behavior (D3): Details mandatory security protocols, acceptable use policies, and user responsibilities for accessing VA information systems and data. Compliance is critical.
- Certification of Immigration and Nationality Act (D2): Requires certification of compliance with immigration laws, including E-Verify requirements, and agreement to obtain similar certifications from subcontractors.
- Conflict of Interest (D1): While an internal VA form, bidders should ensure their personnel comply with VHA Handbook 1660.03 regarding conflicts of interest.
All interested firms must be registered in SAM.gov.