Q702--The Villages, FL IOTA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Initial Outfitting, Transition, and Activation (IOT&A) services for The Villages, FL Outpatient Clinic (OPC). This Firm-Fixed-Price contract, valued at an estimated $20 Million, is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The services aim to bring the new 140,144 net usable square foot clinic into full operation. Proposals are due April 13, 2026, at 10:00 AM EDT.
Scope of Work
The contractor will provide non-personal IOT&A services, encompassing comprehensive project management, interior design, Furniture, Fixtures, and Equipment (FF&E) and space planning support, CONOPS, transition planning, and project staffing planning. Key services also include acquisition support for package development, activation, delivery, relocation, installation, training, turnover, and post-occupancy support. This includes specific Pre-Activation Services (PWS Sections 16.1-16.5) and optional tasks for Warehousing and Activation Services (PWS Sections 17.1-17.4). The project objective is to complete IOT&A by November 2029.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP).
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be VA-verified and meet NAICS 541614 size standards.
- Period of Performance: A base period of 33 months (estimated August 1, 2026, to April 30, 2029), with defined option periods.
- Place of Performance: Primarily The Villages VA Outpatient Clinic, 8900 SE 165 Mulberry Lane, The Villages, Florida 32162, with some off-site work possible.
- Estimated Value: $20,000,000 (per SF 1449, Block 9).
- Special Requirements: Non-Personal Services; Organizational Conflict of Interest (OCI) prohibits FF&E support contractors from procuring FF&E for this project. Key personnel (IOTA Activation Project Manager, Senior Designer, Senior Transition Planner) require specific qualifications. Personnel security requires background investigations (NACI, MBI, ANACI, BI, SSBI) based on position sensitivity. Strict adherence to VA policies for information security, PHI, and EPHI is mandatory.
Submission & Evaluation
- Submission Deadline: April 13, 2026, 10:00 AM EDT. Quotes must be submitted electronically to Katherine Johnson (Katherine.Johnson6@va.gov) and Kathleen Klotzbach (Kathleen.Klotzbach@va.gov).
- Required Submissions: Include resumes for key personnel, a Technical/Management Approach addressing PWS tasks, a Basis of Estimate (BOE) detailing labor mix and hours (without rates/pricing), past performance references (up to three within three years), completed Price/Cost Schedule (SF 1449, Block 2), RFQ Attachment Pricing Worksheet, VAAR 852.219-75 Certificate, and a Risk Management Plan (using ATTACHMENT D template).
- Evaluation Criteria: Award will be based on a Best Value determination, considering Key Personnel (Pass/Fail), Technical Submission, Past Performance, and Price. The lowest-priced offer may not necessarily be selected.
- Technical Questions: Due by April 22, 2026, 10:00 AM EDT, submitted via email to both points of contact.
Attachments of Note
Bidders should review ATTACHMENT A (PWS) for detailed requirements, ATTACHMENT P (Wage Determination) for labor costs, ATTACHMENT N (PDAT Summary) for position sensitivity levels, and ATTACHMENT R (Pricing Worksheet) for pricing instructions, noting that labor rates and CLIN costs should not be included in the BOE submission.