Q702--The Villages, FL IOTA

Amendment / Modification

This amendment (A0001) to solicitation 36C77626Q0148 serves two primary purposes:

1. Provides Government Answers to RFQ Questions: The amendment includes responses to questions submitted by vendors regarding the Villages OPC IOTA RFQ. This aims to clarify any ambiguities and ensure all offerors have the same understanding of the requirements.
2. Incorporates New Clause: It incorporates the clause FAR 52.222-90, "Addressing DEI Discrimination by Fed Contractors (APRIL 2026)," into the solicitation and the resulting contract.

• RFQ Questions and Answers - Villages IOTA (Attached)
• Clause 52.222-90 Addressing DEI Discrimination by Fed Contractors (Attached)

While this amendment provides clarifications and adds a new clause, it does not explicitly state any changes to the proposal submission deadline or evaluation factors. Offerors should review the attached Q&A document and the new clause carefully to ensure their proposals address all requirements and comply with the updated terms.

Form / Attachment / Pricing Sheet

This document is a clause titled "52.222-90 Addressing DEI Discrimination by Federal Contractors" (APR 2026). It outlines requirements for federal contractors regarding diversity, equity, and inclusion (DEI) activities to prevent racial discrimination.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory diversity, equity, and inclusion (DEI) activities."
• Contractor Obligations:
  • Prohibits engaging in racially discriminatory DEI activities.
  • Requires furnishing information and reports to the Contracting Officer for compliance.
  • Mandates reporting subcontractor conduct that may violate the clause and taking remedial actions.
  • Requires informing the Contracting Officer if a subcontractor sues regarding the clause's validity.
• Consequences of Noncompliance: Contracts may be canceled, terminated, or suspended, and contractors/subcontractors may be declared ineligible for future Government contracts.
• Materiality: Compliance is material to the Government's payment decisions.
• Flowdown Requirement: Contractors must include the substance of this clause in subcontracts at any tier, including those for commercial products and services, unless delivery or performance is outside the United States.

Bidders should review this clause to understand the DEI compliance requirements that will be incorporated into any resulting contract. This includes understanding the definitions, prohibited activities, reporting obligations, and potential consequences of noncompliance, as well as the requirement to flow this clause down to subcontractors.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation RFQ 36C77626Q0148 for the Villages IOTA OPC Initial Outfitting Activation and Transitioning Contract.

• Onboarding Timeline: Approximately 30 days for contractor staff identification and security clearance.
• Onsite Presence: Project Manager and key staff required for construction meetings, user meetings, and upon receipt of certificate of occupancy.
• Travel: Frequency and duration beyond cost-reimbursable will depend on project schedule and other variables.
• Deliverables Requiring Coordination: User equipment meetings, FF&E procurement, and CONOPS.
• Staffing: No "required" surge staffing; contractor determines needs based on PWS.
• Warehouse Location: Must be within 25 miles of the awarded site location.
• Deliverable 16.8.1: References award of Optional Task (CLIN 0004) per Deliverable 17.4.1.
• Site Location: Unknown until lease is awarded.
• Meeting Estimates: Number/types of design/construction meetings cannot be determined due to construction length and contractor needs.

These clarifications provide additional detail on PWS requirements, deliverables, and site-specific information, which may impact bidder's understanding of scope and resource planning. The exact site location and warehouse address are pending lease award.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the systematic methods the government will use to monitor contractor services for the Initial Outfitting, Transition, and Activation Services Contract. It details how contractor performance will be evaluated against the requirements and performance standards defined in the Performance Work Statement (PWS).

• Monitoring Scope: Defines what services will be monitored.
• Monitoring Methods: Describes how monitoring will occur (e.g., 100% inspection, random sampling, validated customer complaints).
• Performance Standards: References the PWS for specific performance metrics and Acceptable Quality Levels (AQLs).
• Government Roles: Identifies key government personnel involved (Contracting Officer, Contracting Officer's Representative).
• Contractor Responsibilities: Outlines the contractor's responsibility for quality control and self-inspection.
• Documentation: Specifies how performance monitoring and results will be documented (e.g., Performance Based Service Assessment Survey, Contract Discrepancy Reports).
• Incentives/Disincentives: Mentions that meeting standards will reflect positively on past performance, while failures may lead to negative evaluations.
• Assessment Tools: Includes sample forms for Performance Based Service Assessment, Corrective Action Reports, Customer Complaints, and Contractor Performance Assessment Reports.

This QASP is crucial for bidders as it details the government's expectations for performance quality and the methods used to measure it. Understanding these surveillance methods, performance standards, and documentation requirements will help bidders propose a robust Quality Control (QC) plan and understand how their performance will be evaluated throughout the contract lifecycle. It highlights the importance of meeting PWS requirements and the potential consequences of performance shortfalls.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template for an Integrated Move Plan. It is intended to capture required information and data related to moving personnel and equipment. Bidders should note that the actual deliverable data and information requirements are defined in a separate SharePoint tool, and contractors are expected to utilize SharePoint for direct data entry.

The template includes columns for:

• Department
• Functional Area
• Initial Planned Move Date
• Revised Move Date
• Room Function
• From Building and Room Number
• To Building and Room Number
• Furnishings & Equipment to be Moved
• Number of Boxes
• Employee Name (or 'New')
• Building Key #
• Office Key #
• Key Work Order #
• Keys Issued (Y/N)
• Extensions (# to move or 'new')
• Computer (EE# or 'new')
• Printer (EE#, TA Name, or NEW)
• Other Peripheral Devices
• IT Special Requirements
• Other Special Requirements
• Comments

While this template outlines the data points to be collected for move planning, bidders should refer to the SharePoint tool for definitive data requirements. This attachment serves as a guide to the type of information that will be managed and tracked for the move process.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) issued by the Department of Veterans Affairs (VA) for IOTA Services, specifically Pre-Planning and Activation Support for The Villages, FL Outpatient Clinic (OPC). The acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside and will result in a firm-fixed-price contract.

• Pre-Activation Services: Required in accordance with PWS Sections 16.1, 16.2, 16.3, 16.4, and 16.5.

• Optional Tasks: Warehousing and Warehousing Management Services (PWS Section 17.1), and Activation Services (PWS Sections 16.1, 17.2, 17.3, and 17.4).

• Key Personnel: Offerors must submit resumes for key personnel, detailing qualifications and experience relevant to the PWS requirements.

• Technical Submission: Must include a Technical/Management Approach addressing all PWS tasks and a Basis of Estimate (BOE) detailing labor mix and hours (without rates or pricing).

• Past Performance: Up to three references for similar scope and complexity within the last three years.

• Pricing: Completion of the Price/Cost Schedule (SF 1449, Block 2) and the RFQ Attachment Pricing Worksheet.

• Attachments: Numerous attachments are referenced, including the Performance Work Statement (PWS), travel authorization, staff roster, various plan templates, and pricing worksheets.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period is 33 months (estimated 08-01-2026 to 04-30-2029). Option periods are also defined.

• Estimated Value: Not explicitly stated, but Block 9 of SF 1449 indicates $20 Million.

• Submission: Quotes must be submitted electronically via email to both Katherine Johnson (Contract Specialist) and Kathleen Klotzbach (Contracting Officer) by the date and time specified in Block 8 of the SF 1449 (April 13, 2026, 10:00 AM EDT).

• Evaluation: Award will be made on a Best Value determination, considering Key Personnel (Pass/Fail), Technical Submission, Past Performance, and Price. Award may not necessarily go to the lowest-priced offeror.

• Key Deadlines: Technical questions due by April 22, 2026, 10:00 AM EDT.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must complete and submit the VAAR 852.219-75 Certificate of Compliance for Services and Construction.

• Offerors are encouraged to submit quotations at least 24 hours prior to the deadline.

• All technical questions must be submitted via email to both points of contact.

• Amendments will be issued electronically via SAM.gov.

Form / Attachment / Pricing Sheet

This document is a "Travel Authorization Request" form. It is used to request and document approval for official travel.

• Requestor Name
• Organization
• Position Title
• Travel Dates
• Origin (Traveling from)
• Destination (Traveling to)
• Purpose of trip
• Associated Task, Subtask, and/or Deliverable
• Duration of Trip (excluding travel days)
• Approximate Costs (Transportation, Lodging, Per Diem, Other, TOTAL)
• Approving Official Name
• Approval Status (Yes/No)
• Approving Official Signature
• Comments

If this form is required as part of a proposal submission, bidders will need to complete it accurately. It may be used to detail travel costs associated with performing the work outlined in a solicitation or SOW, or it may be a standard form required for all personnel involved in the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Initial Outfitting, Transition, and Activation (IOT&A) services for The Villages VA Outpatient Clinic. The primary objective is to complete the IOT&A project by the first day of clinical services, projected for November 2029.

The contractor will provide professional services to support the project, including comprehensive project management, interior design, FF&E (Furniture, Fixtures, and Equipment) and space planning, CONOPS and Transitioning Planning, and acquisition support. This encompasses package development, activation, delivery, relocation, installation, training, turnover, and post-occupancy support.

Performance will be monitored through metrics including qualified workforce, quality performance, timely and comprehensive deliverables (95% pass rate on first submission), and adherence to the Quality Control Plan (95% compliance). COR-validated complaints are limited to one per quarter for qualified workforce and quality performance.

The primary place of performance is the Government's facility at The Villages VA Outpatient Clinic, 8900 SE 165th Mulberry Lane, The Villages, Florida 32162. Some work may be performed off-site at the IOTA contractor's facility. Normal workdays are Monday through Friday, 8 hours per day, with core hours from 0800 to 1630. Weekend hours may be expected for specific tasks.

• Contract Type: Firm-Fixed-Price (FFP) contract, set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).
• Non-Personal Services: Services will be provided without Government supervision or control.
• Organizational Conflict of Interest (OCI): Contractors and subcontractors providing FF&E support cannot participate in the procurement of FF&E for this project.
• Key Personnel: Specific key personnel roles are defined with minimum experience and qualification requirements (e.g., IOTA Activation Project Manager, IOTA Senior Designer, IOTA Senior Transition Planner).
• Security: Personnel require background investigations based on position sensitivity levels (NACI, MBI, ANACI, BI, SSBI).
• Deliverables: Numerous deliverables are specified, including Monthly Project Status Reports, Activation Integrated Master Schedule (AIMS), various plans (Risk Management, Change Management, Warehousing, Transition, etc.), cut sheets, and reports.
• Information Security: Strict adherence to VA policies, federal laws, and regulations regarding information security, privacy, and data protection is required. This includes handling of Protected Health Information (PHI) and Electronic Protected Health Information (EPHI).

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing worksheet (Basis of Estimate) for the "The Villages OPC IOTA" project. It details labor categories, rates, hours, and prices across different CLINs and PWS tasks for four contract periods (Year 1 to Year 4).

• CLIN 0001 - PRE ACTIVATION SERVICES: Includes Project Management Services (PWS Task 16.1) with specific labor categories (Program Manager, Senior Designer, Senior Transition Planner), their proposed rates, hours, and prices for each period. The total for this CLIN is 975 hours and $194,625.0.
• CLIN 0002 - TRAVEL: Noted as "In support of IOTA Services," but no pricing is included in this worksheet.
• CLIN 0003 - WAREHOUSING SERVICES: Includes Warehousing & Warehousing Management Services (PWS Task 17.1). A fixed price for "Warehouse Rent" is listed, but the quantity and price are zero in this worksheet.
• CLIN 0004 - ACTIVATION SERVICES: Includes Relocation of Reuse & Personnel Files (PWS Task 17.2), Activation Services & Post Occupancy Support (PWS Task 17.3), Staff Training & Orientation (PWS Task 17.4), and Project Management Support (PWS Task 16.1). No pricing is detailed for these tasks.
• CLIN 0005 TRAVEL: Noted as "In support of Activation Services," but no pricing is included.
• Instructions Sheet: Emphasizes that labor categories, rates, and hours provided are examples only and must be replaced with the quoter's information. It also states that travel costs should not be included in quotes and that the government will add travel separately. ODCs can be entered as Firm Fixed Price amounts. Crucially, it states that this pricing workbook should NOT be submitted as a Basis of Estimate if it includes labor rates or CLIN costs, as such submissions will not be evaluated.

Bidders must use this worksheet to understand the expected labor categories, potential rates, and hours for the pre-activation services. They must replace the example data with their own proposed pricing. Bidders should pay close attention to the instructions regarding the exclusion of travel costs and the specific requirements for submitting a Basis of Estimate, ensuring no labor rates or CLIN costs are included if submitting this worksheet for that purpose.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet (ATTACHMENT Q- The Villages RCL.xlsx) containing detailed information about various items, their quantities, costs, and projected needs, categorized by functional area and room code within the Outpatient / PACT Clinic (265) facility. It appears to be a list of supplies and equipment required for specific clinic areas.

• Functional Area & Room Details: Specifies the clinic area (e.g., LOBBY / RECEPTION AREA, MULTI-SPECIALTY CLINIC) and room codes (e.g., LOB02, TNPFM).
• Item Description: Lists specific items such as "Artwork, Decorative, With Frame," "Mirror, Float Glass, ADA Accessible," and "Computer, Microprocessing, w/Flat Panel Monitor."
• Quantities & Costs: Provides "Qty/Room" and "Total Qty," along with "Cost/Item" and "Total Cost."
• Projected Needs: Includes "Projected Need by Date," "Contracting Lead Time," "Vendor lead time," and "Projected Order by Date."
• Acquisition & Funding Details: Contains fields for "Acquisition Code," "BY of funding," "Appropriation," and "Non-recurring/Recurring" costs.
• Market Research & Vendor Information: Includes fields for "Market Research Complete?" and vendor quotes.

This attachment provides a comprehensive list of items and equipment being considered for procurement. Bidders can use this information to understand the scope of potential needs, identify specific items relevant to their offerings, and gauge the scale of the project. The "Vendor lead time" and "Market Research Complete?" columns may also offer insights into vendor engagement and procurement status.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA) for the State of Florida, County of Sumter. It lists the minimum wage rates and fringe benefits required for various occupations that may be employed under SCA-covered contracts in this geographic area.

• Occupational Codes and Titles: A comprehensive list of job classifications, from administrative support to miscellaneous occupations.
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour) and Paid Sick Leave (EO 13706) are detailed.
• Executive Orders: Notes applicability of Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) for covered contracts.
• Vacation and Holidays: Outlines standard vacation accrual (2-4 weeks) and a minimum of eleven paid holidays per year.
• Footnotes: Provides specific guidance for certain occupations, such as Computer Employees and Air Traffic Controllers, including exemptions and special pay rates.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in Sumter County, Florida. It directly impacts proposal pricing by establishing mandatory wage and benefit rates for all covered employees. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a "Contractor Request" form used by the Department of Veterans Affairs (VA) VHA 106A WMC HROO PerSec Contractor Team to initiate the contract security verification process for personnel requiring access or PIV badges. It collects essential information for background screenings, fingerprint adjudications, and investigation initiation.

• Contract Information: Details about the contract, including VA Contracting Officer, COR, contract end date, VISN & Station#, Purchase/Task Order/Contract Number, Contractor Position Description, Investigation Level (SAC/Tier 1/Tier 2/Tier 4), and Contract Company Name.
• Contractor Personal Identifiable Information: Includes SSN, City/State/Country of Birth, Last Name, First Name, Middle Name, Date of Birth, Country of Citizenship, Dual Citizenship status, Foreign National status, Permanent Resident status, Marital Status, Sex, and whether the individual has lived in the US for 3 consecutive years. It also requests an Email Address and Additional Notes.
• Instructions: The document outlines the process for submitting the request, including the need for a signed form, completion of all required fields, and submission to a specific email address. It also specifies formatting for email subject lines for new and status requests.

This form is critical for any bidder who is awarded a contract requiring personnel to obtain security clearances or PIV badges. Bidders must ensure they accurately complete this form for all personnel requiring access, as it is the first step in the security vetting process. Incomplete or inaccurate submissions will lead to rejection and delays. The form also details the investigation levels required, which may impact staffing decisions and proposal development.

Form / Attachment / Pricing Sheet

This document, titled "POSITION/TASK RISK DESIGNATION LEVELS MATRIX," outlines the position sensitivity levels for various tasks and labor categories. It serves as a reference for understanding the risk associated with different roles and activities within the scope of the opportunity.

• Task-Based Risk Designation: Lists specific tasks (e.g., Comprehensive Project Management Services, Acquisition Packages Development) and assigns a Position Sensitivity Level (LOW/NACI, MODERATE/MBI, HIGH/BI).
• Labor Category Risk Designation: Provides a matrix of sample labor categories (e.g., Administrative Assistant, Project Manager, Warehouse Laborer, Engineer) and indicates their assigned risk level (LOW, MODERATE, HIGH) with an 'X' mark.

This document is crucial for bidders to understand the security and risk implications associated with the personnel they will need to provide for this opportunity. It helps in assessing the potential requirements for background checks (e.g., NACI, MBI, BI) and the overall risk profile of the contract workforce.

Form / Attachment / Pricing Sheet

This document, "Attachment 3: Equipment & Supply," is part of a Customer Reference Guide/Procurement Package. Its purpose is to standardize the submission process for equipment and supply projects. It serves as a checklist for requesters to complete and submit with their procurement requests.

The document outlines various requirements and considerations for procurement, including:

• COR Nomination and Training
• Requestor Information (Program Office)
• Funding Status (2237)
• Major Acquisition Integrated Product Team (IPT) Requirements
• High Tech Medical Equipment (HTME) with Maintenance Services
• Pre-Procurement Assessment (PPA) for Medical Device/Systems
• Federal Information Technology Acquisition Reform Act (FITARA) compliance
• Trade-in Consideration for obsolete property
• Acquisition Planning requirements (FAR 7.102)
• Market Research procedures and templates
• Other Than Full and Open Competition (OFOC) justifications
• Functional Performance Specifications
• Line Items
• Applicable Drawings
• Independent Government Cost Estimate (IGCE)
• Required Sources of Supplies and Services
• Delivery/performance information and required dates
• Recurring requirement identification
• Directives/Policies compliance
• Federal Supply Schedule (FSS) considerations
• Security Requirements (Contractor Personnel and Contracts)

While this document is primarily for internal government use to guide the procurement process, it indirectly informs bidders by detailing the steps and considerations the government will undertake. Understanding these requirements can help bidders anticipate the information needed for proposals, such as detailed specifications, security requirements, and delivery timelines. It also highlights the government's emphasis on market research, small business participation, and specific acquisition regulations, which are crucial for potential offerors to consider.

Form / Attachment / Pricing Sheet

This document is a "VHA Healthcare Furniture IDIQ Procurement Checklist" intended to ensure standardization of the submission process for healthcare furniture projects. It serves as a checklist for requests for procurement.

• Electronic Submission: All documents are to be provided electronically.
• COR Information: Fields for COR (Contracting Officer's Representative) details, including training completion.
• Procurement Compliance: Checklist items cover:
  • Funding status (2237).
  • Compliance with VA Directives (e.g., VHA Directive 1761.1).
  • Sole Source justification requirements and associated templates (Attachments 1-6).
  • IDIQ Contract #.
  • Functional/Performance/Specification (SOW) requirements.
  • Applicable Drawings.
  • Market Research requirements.
  • Independent Government Estimate (IGCE) methodology.
  • Recommended Source List.
  • Security checklist completion.
  • Detailed Evaluation Criteria.
  • Evaluation Team members.

This checklist outlines the specific documentation and information required for a procurement request related to VHA healthcare furniture. Bidders should be aware of these requirements to ensure their proposals and submissions are complete and compliant, particularly regarding sole source justifications, SOWs, drawings, market research, and evaluation criteria. The document also references various attachments and templates that may be required for specific procurement scenarios.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT J - Proposed FTE Report.xlsx", is an Excel spreadsheet intended to capture required information and data related to Full-Time Equivalent (FTE) positions. Bidders are instructed to use this attachment to report specific data points.

• The spreadsheet contains columns for Department/Svc, Clinic/Program Name, Projected 1st Use date, Position Description, Grade, # Current FTEE, # New FTEE, New Hire Justification, Activation support y/n, % Time spent on activation tasks, Planned Announcement Date, Planned On-board Date, Planned full FY salary & benefits, Planned pro-rated FY salary & benefits, Position(s) approved, # Approved, Date Approved, Salary Appropriation, Request Comments, Item Type, and Path.
• Actual deliverable data/information requirements are defined in a SharePoint tool.
• Contractors shall utilize SharePoint to enter data directly into the system.

Bidders must use this attachment to report proposed FTE information as required by the solicitation. The data points requested are critical for understanding the staffing needs and projections associated with the opportunity. While the ultimate data entry is in SharePoint, this Excel report serves as the mechanism for initial data collection and submission in the specified format.

Form / Attachment / Pricing Sheet

This document is an Excel template for an Equipment Inventory, specifically for Re-Use and Disposal Planning. It is intended to capture details about equipment that may be re-used or disposed of as part of the contract. Bidders are instructed to use this template to represent required information.

• The template includes columns for various equipment details such as:
  • Department
  • Functional area
  • Building and Room #
  • Room function
  • Asset type
  • EE #
  • Item
  • Quantity per room
  • Model #
  • Serial #
  • Acquisition Date
  • Replacement Date
  • Dispose or Re-Use status
  • Re-Installation Required status
  • Data required
  • Power Required
  • Wall backing required
  • Comments
• It notes that the actual deliverable data/information requirements are defined in a SharePoint tool, and contractors shall utilize SharePoint to enter data directly into the system.

Bidders should use this template to understand the type of equipment information that may need to be tracked and reported. While data entry will occur in SharePoint, this template outlines the specific data points required for re-use and disposal planning, which may be relevant for resource planning and understanding the scope of asset management responsibilities under the contract.

Form / Attachment / Pricing Sheet

This Excel file, "ATTACHMENT G - Room Contents Acq Plan Template 9.21.2023.xlsx", contains a template for an Acquisition Plan. It is intended to capture required information and data for acquisitions. Bidders should note that the actual deliverable data and information requirements are defined in a separate SharePoint tool, and contractors are expected to utilize SharePoint for data entry.

The template includes numerous columns for detailing acquisition requirements, such as:

• Department, Functional Area, Room Code, Room #s, Room Name, # of rooms
• Item, Qty/Room, Total Qty
• New or Re-use
• Acquisition Code
• Special MEP requirements
• Cost/Item, Total Cost
• Projected Need by Date, Contracting Lead Time, Vendor lead time
• Projected Order by Date
• Funding details (BOY of funding, Appropriation, Non-Recurring/Recurring)
• Service SME, Equipment (y/n)
• Manufacturer, Package #
• Justification & Authorization (y/n)
• Vendor quotes (Quote 1, Quote 2, Quote 3 with associated costs and vendor names)
• Market Research completion status
• Acquisition Plan #, Acquisition Method
• PO #, $ Obligated at award, Award Complete?
• Delivered?, Storage Location, Installed by, Install Complete?
• Comments

While this document is a template and directs users to a SharePoint tool for actual data, it provides insight into the types of information the government collects and considers during the acquisition planning process. Bidders may find it useful for understanding the level of detail expected for procurement planning and the various factors (e.g., cost, lead times, acquisition methods) that are evaluated. The inclusion of fields for vendor quotes suggests that market research and pricing information are important components of the acquisition strategy.

Form / Attachment / Pricing Sheet

This document provides a Work Breakdown Structure (WBS) template. It is intended to guide the organization and breakdown of project tasks into manageable components.

• The document lists various tasks and sub-tasks, organized hierarchically.
• It includes columns for Task ID, Mode, Task Name, Duration, Start Date, Finish Date, and Predecessors.
• Examples of tasks include 'General', 'Acquisition', 'Artwork', 'Deliveries', 'Starting Supplies', 'Canteen', 'Installs', 'Communication', 'Access', 'Inspections, etc.', 'Operations', 'Move Impacts', 'Day in the Life', 'CPRS', 'Deactivation', and 'Building Prep'.
• It also defines different task types (e.g., Milestone, Summary, Duration-only) and their visual representation in the schedule.

This WBS template provides insight into the detailed planning and structure of the project. While not directly requiring bidder input for this specific document, it helps potential vendors understand the scope and complexity of the project, which can inform their proposal strategy and resource allocation if they were to bid on related opportunities.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a template for a Change Management Plan and Log. It is intended to capture information related to changes that may impact the project or contract.

• The 'query' sheet provides a template with columns for:
  • Created
  • Impacted Department
  • Description
  • Change Justification
  • Issue Status
  • Priority
  • Impact to schedule
  • Anticipated Cost
  • Disposition Date
  • Approved By:
  • Comments
• It notes that the actual deliverable data/information requirements are defined in a SharePoint tool, and contractors shall utilize SharePoint to enter data directly into the system.

Bidders should use this template to understand the expected format and information required for change management if this process is part of the contract's performance requirements. It indicates that a formal process for tracking and managing changes will be in place, likely managed through a SharePoint system.

Form / Attachment / Pricing Sheet

This document is a template for a Risk Management Plan and Register. It is intended to guide contractors in documenting and managing risks associated with the opportunity. Bidders should use this template to outline their approach to risk identification, assessment, and mitigation.

• Risk Severity: Categorization of risk impact.
• Title: Name of the risk.
• Issue Status: Current state of the risk (e.g., open, closed).
• Category: Type of risk.
• Impact of Risk: Description of potential consequences.
• Probability of Risk: Likelihood of the risk occurring.
• Mitigation: Strategies to reduce or eliminate the risk.
• Created: Date the risk was logged.
• Assigned To: Individual responsible for managing the risk.
• Date Resolved: Date the risk was closed.
• Comments: Additional notes regarding the risk.

Bidders are required to utilize this template to develop and submit their Risk Management Plan and Register as part of their proposal. The actual deliverable data and information requirements are defined in a SharePoint tool, and contractors will use that system to enter data directly. This template serves as a guide for the structure and content expected in the risk management approach.

Form / Attachment / Pricing Sheet

This document is a "Contract Staff Roster" template. It is intended to capture detailed information about personnel assigned to a contract.

• Employee Name
• Labor Category
• Key Personnel (Y or N)
• Prime or Subcontractor designation
• Task(s)/CLIN(s) Assigned
• Security Level Required
• Date Clearance Requested
• Date Clearance Received
• PIV Issue Date
• PIV Turn-in Date

Bidders may be required to complete and submit this roster as part of their proposal or upon contract award. It helps the government track personnel assigned to the contract, their roles, and security/PIV status.

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for non-personal Initial Outfitting, Transition, and Activation (IOT&A) services for the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) in support of The Villages, FL Outpatient Clinic (OPC). The services will help bring the new clinic into full operation to provide healthcare services to Veterans. The project involves a new outpatient clinic approximately 140,144 net usable square foot (NUSF) with 950 parking spaces.

The scope of services includes:

• Comprehensive Project Management

• Comprehensive Interior Design, FF&E, and Space Planning Support

• CONOPS, Transition Planning and Project Staffing Planning

• Acquisition Support Services (package development, Activation, Delivery, Relocation and Installation, Training, Turnover and Post Occupancy Support)

• Contract Type: Firm-fixed-price

• Estimated Period of Performance: 40 months

• The solicitation is anticipated to be posted on Contract Opportunities on or about April 15, 2026.

• The anticipated closing date for the solicitation is May 13, 2026.

• Offerors are advised that there may be a truncated response time.

• Dates are subject to change.

• This requirement is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• To be eligible, SDVOSBs must be verified by the VA and meet the small business size standard for NAICS code 541614.

• Questions regarding this Pre-Solicitation Notice should be emailed to Katherine.Johnson6@va.gov and Kathleen.Klotzbach@va.gov. No telephone requests will be accepted.

• This notice does not constitute a request for proposals.