Q901--Radioactive Waste Removal and Disposal Services Indianapolis, IN

Form / Attachment / Pricing Sheet

This document provides historical data for radioactive waste broker disposal from 2024-2025. It details specific shipments, including container information, waste characteristics, radiological data, and transportation details.

• Container Identification: Unique numbers for each container and innerpack.
• Waste Description: Type of waste (e.g., radioactive material, biological sharps), physical form (e.g., fiber box, plastic pail), and solidification media.
• Radiological Data: Surface radiation levels, contamination levels, and detailed radionuclide information including activity in MBq and mCi.
• Classification: Waste classification (e.g., AS-Class A, AU-Class A).
• Transportation Details: DOT label, transport index, and identification package numbers.

This historical data can help potential bidders understand the types and quantities of radioactive waste previously handled, the disposal methods used, and the associated radiological and transportation requirements. This information is crucial for assessing capability, developing pricing, and preparing proposals for similar future opportunities.

Form / Attachment / Pricing Sheet

This document provides a detailed inventory of radioactive sources and waste, categorized by year of shipment (2023, 2024, 2025). It serves as a record of materials handled and their associated properties.

• Shipped RAM Sources: Lists serial number, isotope, activity, manufacture date, manufacturer, model, device description, and source dimensions for various radioactive sources shipped in 2023, 2024, and 2025.
• Shipped Patient RAM Waste: Details package number, type, surface radiation levels, waste description, radionuclides, activity per nuclide, and total estimated activity per container for radioactive waste shipped in 2023 and 2025.
• Current Sealed Sources: Provides a list of sealed sources with their name, chemical, half-life, current activity, calculated activity, and calibration date.
• Sources Ready to Ship Now: Lists sources available for shipment with their name, chemical, serial number, half-life, current activity, calculated activity, and calibration date.

This document is relevant for bidders by providing a historical and current overview of the types and quantities of radioactive materials managed. It can inform potential bidders about the scale and nature of operations involving radioactive sources and waste, which may be pertinent to opportunities related to radiation safety, waste management, or specialized equipment handling.

Amendment / Modification

This amendment to Solicitation 36C25026Q0160 provides answers to questions submitted by industry regarding the procurement of radioactive waste removal and disposal services.

• Site Visit: Not offered, as the contract only requires waste pickup from the loading dock.
• Contract Type: This is a new contract; similar services were previously handled via Government credit card orders.
• Historical Data: Provided as an attachment to this amendment.
• CLIN 0002 Waste: Refers to Y-90 TheraSphere waste (catheters, towels, etc.) and Lu-177 or I-131 patient treatment waste, contained in plastic containers or trash bags. It does not involve chemotherapy waste.
• Sharps Containers: Red biohazard sharps containers, typically 2 gallons or less.
• Sealed Sources: The facility has a current inventory of sealed sources listed in the SOW. Historically, waste brokers were used for disposal, and some sources are currently in storage awaiting contract award.
• Containers: The facility will provide storage containers that remain onsite. The vendor must provide containers at the time of waste removal.
• Pickup Location: All waste will be picked up at the loading/receiving dock of the Richard L. Roudebush Veterans Affairs Medical Center (VAMC).
• CLIN 0001 Pricing: Offerors should quote a price per job, not per pound.
• Overage: If more than 200 pounds of sealed sources are shipped, increases will be handled via bilateral modification or a separate contract vehicle; no unilateral modification will be issued.
• Pricing Basis: Pricing will be evaluated on a per-job basis as indicated in the CLIN descriptions.
• Licensing Documentation: NRC/DOT/EPA/State licensing and disposal facility documentation are required with the quote submission, as detailed in the SOW and provision 52.212-2.
• Emergency Removals: Not included in the scope of this contract.

This amendment provides clarifications and answers to questions, impacting the understanding of the requirements outlined in the original solicitation and SOW. Historical data and current source information have been attached.

Offerors should review these clarifications to ensure their proposals accurately reflect the requirements. No changes to proposal deadlines or submission rules were indicated.

Solicitation / RFP / RFQ

This solicitation is for the removal and disposal of liquid and solid uniform radioactive Low-Level Waste (LLW) for the Department of Veterans Affairs Richard L. Roudebush VA Medical Center in Indianapolis, IN. The acquisition will result in a Firm-Fixed-Price (FFP) contract with options. Service Contract Labor Standards apply.

• Removal and disposal of radioactive sealed sources (up to 200 lbs per contract year).

• Removal and disposal of patient treatment waste (up to 50 lbs per contract year).

• Provision of all required packaging (boxes, pails, etc.) in accordance with NRC and DOT regulations.

• Performance of radioactive measurements and proper labeling prior to transport.

• Coordination of pick-up services with the VA Radiation Safety Staff.

• Provision of a current Radioactive Materials License, proof of transporter radiation safety training, and Commercial Driver's Licenses (CDLs) with hazardous materials endorsement.

• Provision of a template for waste summary/inventory forms and a uniform low-level radioactive waste manifest (NRC Form 540 or equivalent).

• Notification of receipt of radioactive shipments and return of the signed manifest.

• Provision of a final disposal certificate upon completion.

• Contract Type: Firm-Fixed-Price (FFP) with options.

• Period of Performance: Base year (03-01-2026 to 02-28-2027) with four (4) one-year option periods.

• Estimated Value: $47 Million (This is an estimate and not a guarantee of contract value).

• Questions Deadline: Submit via email to kaitlin.nachtrab@va.gov by 5 PM EST on 01/20/2026.

• Offer Due Date: Submit via email to kaitlin.nachtrab@va.gov by 5 PM EST on 01/29/2026.

• Evaluation Factors: Technical (licenses, training, ability to transport/dispose), Price, and Past Performance.

• This acquisition is unrestricted.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must be certified in SAM representations and certifications to meet the small business size standard for NAICS code 562112.

• VA will evaluate offerors based on SDVOSB/VOSB certification status and proposed use of SDVOSBs/VOSBs as subcontractors.

• This acquisition uses Simplified Acquisition Procedures under FAR Part 12.

• Invoices must be submitted electronically via Tungsten Network.

Solicitation / RFP / RFQ

The Department of Veterans Affairs, Network Contracting Office 10 is seeking a qualified contractor to provide radioactive waste removal and disposal services for liquid and solid uniform radioactive Low-Level Waste (LLW) at the Richard L. Roudebush VA Medical Center in Indianapolis, IN.

• Removal and disposal of liquid and solid uniform radioactive Low-Level Waste (LLW).

• The anticipated contract award includes a base period plus four (4) option years.

• The Request for Quotation (RFQ) is anticipated to be released on January 15, 2026.

• The response due date is January 29, 2026, by 5:00 PM Eastern Time.

• All questions must be submitted in writing via email to the Contracting Specialist no later than 5:00 PM EST on January 20, 2026.

• The solicitation is set aside for SBA (Small Business Administration).

• NAICS Code: 562112

• Product/Service Code: Q901

• Place of Performance: Richard L. Roudebush VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202-2830, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Lobby M, Suite M2200, Ann Arbor MI 48105.

• Point of Contact: Kait Nachtrab, Contract Specialist, kaitlin.nachtrab@va.gov.