Z--Qtrs Renovation Havasupai

Statement of Work (SOW) / Performance Work Statement (PWS)

To solicit licensed Contractors to provide Design/Build Services to renovate, refurbish (modernize), and bring into compliance with current building codes government-furnished staff quarters and upgrade associated utility systems at Havasupai Elementary School in Coconino County, Arizona.

• Design/Build Services: Contractors will inspect, evaluate, and prepare design documents (performance specifications, working drawings, cost estimates) for the renovation of 8 staff quarter units (4-plex buildings #1028 & #1029).

• Renovation and Repairs: Includes upgrading interior/exterior utility systems (electrical wiring, panel, HVAC), painting, roofing, gutters, decking, framing, insulation, windows, kitchens, bathrooms, lighting, interior/exterior doors, and laundry rooms.

• Specific Unit Details: 1-bedroom (approx. 705 sq ft) and 2-bedroom (approx. 1,034 sq ft) units, two stories, wood frame construction built in 2003.

• Hazardous Materials: Any encountered hazardous materials will be handled in the field with the Contracting Officer.

• Salvage: Existing salvageable fixtures, appliances, and cabinets will be donated to the Tribe.

• Work must comply with current building codes and standards (NFPA 5000, UPC, UMC, UBC/IBC, NEC, CABO, NFPA 54, OSHA, BIA Guidelines).

• Deliverables include design submissions (draft and final), weekly reports to the Contracting Officer (CO), manufacturer warranties, and operation/maintenance manuals.

• Testing and commissioning of new HVAC equipment, including a minimum 2-hour training for BIE maintenance staff.

• Location: Havasupai, Coconino County, Arizona (within Grand Canyon National Park).

• Performance Time: Estimated at 60 days for design plus BIE review, followed by 210 calendar days from Notice to Proceed for construction.

• Access: Limited access via helicopter, pack-mule, or hiking.

• Site Visit: Highly recommended (date and time on solicitation page one).

• Utilities: Government will not provide electricity; Contractor must supply own power (e.g., generator). Water arrangements to be made with the School Facility Manager.

• Submittals: Detailed Demolition Plan, design documents, material lists, warranties, O&M manuals, disposal permits/receipts.

• Disposal: Construction debris must be transported off-Reservation for proper disposal at an approved landfill.

• Coordination: Contractor must coordinate with BIE representatives, Agency Facility Manager, and utility providers.

• Safety: Adherence to all applicable safety regulations (OSHA, ANSI A10.6) is required.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" form. It is used to document the prime contractor's statement regarding the inclusion of specific clauses in a subcontract and the subcontractor's acknowledgment of these clauses. This form is prescribed by GSA/FAR (48 CFR) 53.222(e).

• Part I - Statement of Prime Contractor: Collects information about the prime contract, the subcontractor, and the description of work performed by the subcontractor. It also includes a checkbox to indicate whether the prime contract contains the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Part II - Acknowledgment of Subcontractor: Requires the subcontractor to acknowledge that specific clauses are included in their subcontract. These clauses include:
  • Contract Work Hours and Safety Standards Act - Overtime Compensation
  • Payrolls and Basic Records
  • Withholding of Funds
  • Disputes Concerning Labor Standards
  • Compliance with Construction Wage Rate Requirements and Related Regulations
  • Construction Wage Rate Requirements
  • Apprentices and Trainees
  • Compliance with Copeland Act Requirements
  • Subcontracts (Labor Standards)
  • Contract Termination - Debarment
  • Certification of Eligibility
• Fields for signatures, dates, and names of signing personnel for both the prime contractor and subcontractor.

Bidders may be required to complete and submit this form as part of their proposal or upon award. It ensures that subcontractors are aware of and agree to comply with specific labor standards and contract clauses mandated by the government. Understanding these requirements is crucial for accurate proposal preparation and contract compliance.

Form / Attachment / Pricing Sheet

This document, Form IA-C113, is a Contract Progress Schedule used by contractors to report planned and actual progress on contract work elements. It serves as a tool for both the contractor and the government to track project status.

• Contract Information: Contract Number, Project Title, Starting Date, Completion Date, Purchase Request Number, Project Number.
• Progress Tracking: Sections for Work Elements, Planned Periodic Progress (weekly breakdown), and Percentage of Completion for each element.
• Signatures: Fields for Contractor submission, Project Engineer/COR signature, and Contracting Officer approval.

Bidders should be aware that this form will likely be required for tracking progress on awarded contracts. It outlines the level of detail expected in progress reporting and the format for submitting this information. The instructions detail how to break down work, assign percentages, and schedule progress over the contract period. This form is crucial for contract administration and may be used in connection with approval of partial payments.

Solicitation / RFP / RFQ

This solicitation is for the "Quarters Havasupai Renovation" project, a firm-fixed-price Design/Build service contract. The Bureau of Indian Education (BIE) seeks to renovate and refurbish government-furnished staff quarters and upgrade associated utility systems to meet current building codes. The project is set aside exclusively for Small Business Indian Economic Enterprises (ISBEE).

• Design and build services for renovation and modernization of staff quarters.

• Upgrade of associated utility systems.

• Compliance with current building codes.

• The project involves 1-Bedroom and 2-Bedroom units at Havasupai Elementary School in Supai, Arizona.

• Specific unit types include #1028 (approx. 705 ft² for 1-Bedroom, 1,034 ft² for 2-Bedroom) and #1029 (approx. 705 ft² for 1-Bedroom, 1,034 ft² for 2-Bedroom).

• Contract Type: Firm Fixed Price Construction Contract.

• Period of Performance: 210 calendar days from Notice to Proceed.

• Estimated Price Range: Between $500,000 and $1,000,000.

• Proposal Acceptance Period: 120 days past the solicitation closing date.

• Proposal Submission Deadline: Friday, February 27, 2026, by 5:00 P.M. Mountain Standard Time (MST).

• Proposals must be submitted via email to maryjane.johnson@bie.edu.

• Offerors must be actively registered in the System for Award Management (SAM).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) process. Proposals will be evaluated for acceptability, and only the lowest-priced technically acceptable offer will be considered for award.

• Technical evaluation will be on an "acceptable" or "unacceptable" basis.

• Key submission requirements include a Price Proposal (SF 1442, Section B, DIAR 1452.280-3 assurance) and a Technical Proposal (addressing technical approach, key personnel, project schedule, and quality control plan).

• 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside.

• Offerors must meet the definition of both an Indian Economic Enterprise and an Indian Small Business Economic Enterprise.

• A site visit is not permissible; offerors must rely on provided drawings, specifications, and data.

• Questions regarding the solicitation are due by February 10, 2026, 5:00 P.M. MST.

• Bid Bond: 20% of the original contract price.

• Performance Bond: 100% of the original contract price.

• Payment Bond: 100% of the original contract price.

• Background investigations are required for personnel with regular contact with or control over Indian children.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the principal (contractor) and surety(ies) are bound to the United States of America for the payment of the penal sum.

• Principal: Information about the contractor, including name, address, and type of organization.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation & Conditions: Outlines the terms under which the bond is valid, primarily ensuring prompt payment to those furnishing labor or materials.

Bidders may need to complete and submit this form as part of their proposal or as a condition of contract award, depending on the specific solicitation requirements. It details the financial guarantee required for labor and materials associated with the contract.

Other / Unclassified

This document outlines the applicable Federal, tribal, or State health and safety codes and standards for the Bureau of Indian Affairs, Office of Facilities Management & Construction. It details compliance requirements for various aspects of construction, alterations, improvements, and remodeling, including:

• Occupational Safety and Health Administration (OSHA): General compliance with OSHA standards.
• Fire and Fire Safety: Compliance with National Fire Codes, including automatic sprinkler protection for buildings over 2000 sq ft.
• Accessibility Standards: Compliance with 36 CFR, Part 1191 (ABAAS) and Section 504 of the Rehabilitation Act.
• Building Safety Code: Compliance with NFPA 5000.
• Mechanical Systems: Standards for boilers, pressure vessels, elevators, piping, LPG, natural gas, oil, electrical heating/cooling, solar, and cooling/ventilation systems.
• Electrical Power Transmission: Compliance with the National Electrical Code and National Electrical Safety Code.
• Environmental Quality: Guidelines for food service, sanitation facilities (liquid and solid waste), water facilities, illumination, HVAC, and pest control.
• Plumbing: Compliance with the Uniform Plumbing Code, including water-conserving fixtures.
• Highway and Bridge Design: Adoption of AASHTO standards.
• Pipelines: Compliance with 49 CFR for hazardous materials transport.
• Energy Conservation: Requirements for new buildings and renovations, including energy efficiency standards, renewable energy, and advanced metering.

The document also lists revisions made to these standards over time, with the latest revision noted as October 8, 2009.

This document is crucial for any bidder involved in construction, renovation, or facilities management projects with the Bureau of Indian Affairs. It specifies the mandatory codes, standards, and regulations that must be adhered to, impacting design, materials, installation, and operational requirements. Understanding these standards is essential for developing compliant proposals and executing projects successfully.

Forms / Attachments / Pricing Sheets

This document is a General Decision Number (GDN) for wage rates applicable to residential construction projects in Coconino and Yavapai Counties, Arizona, excluding the Navajo Indian Reservation. It specifies prevailing wage rates for various construction trades and occupations.

• Applicability: Residential construction projects (single-family homes and apartments up to 4 stories).
• Geographic Area: Coconino and Yavapai Counties, Arizona (excluding Navajo Indian Reservation).
• Effective Date: January 2, 2026 (General Decision Number AZ20260012).
• Wage Rates: Lists specific hourly rates and fringe benefits for numerous trades including Bricklayer, Electrician, Power Equipment Operator, Ironworker, Cement Mason, Carpenter, HVAC Mechanic, Laborer (various types), Painter, Plumber, Roofer, and Truck Drivers.
• Zone Pay: Includes a zone pay structure for certain trades based on radius from Phoenix, AZ.
• Executive Order 13706: Notes applicability of paid sick leave for federal contractors.
• Executive Order 13658: Mentions minimum wage requirements for federal contracts awarded between January 1, 2015, and January 29, 2022.
• Identifiers: Explains various identifiers (e.g., "SU", "UAVG", "SA") used in wage determinations.
• Appeals Process: Outlines the process for appealing wage determination matters.

This document is crucial for bidders to understand the minimum wage requirements for labor on the specified construction projects. It directly impacts labor costs and proposal pricing. Bidders must ensure their proposed wages meet or exceed these prevailing rates to comply with federal regulations.

Form / Attachment / Pricing Sheet

This document is a "Contract Progress Report" (Form IA-C713) used by contractors to report on the progress of their work for the Department of the Interior, Indian Affairs. It is used to track the status of contract work elements and may be used by the Contracting Officer for computing progress payments.

• Contractor information (Name, Address)
• Contract details (Report No., Period Covered, Project No., Contract No., Completion Date)
• Work Element breakdown with columns for:
  • Line No.
  • Work Element description
  • % of Total
  • % Completed This Period
  • % Completed Cumulative
• Remarks section for additional comments, including whether payrolls have been submitted.
• A "Progress or Completion Certificate" section for the contractor to certify satisfactory completion of indicated percentages of the contract.
• A "Submitted By" section for contractor signature and date.
• A "Reviewed By or For Contracting Officer" section for review signature and date.

While this form is for reporting progress on an existing contract, bidders may encounter it as an attachment to a solicitation or contract. Understanding its purpose and the information required can help bidders prepare for contract administration requirements if they are awarded the opportunity. It outlines the level of detail expected in progress reporting and the certification process.

Questions & Answers / Clarifications

This document is a log of questions and answers related to a Request for Proposal (RFP).

This log is currently empty. It is intended to record questions received from contractors, the dates questions were sent to the COR, and the answers provided by the government, along with the date of the answer. As of the current state of the document, no questions or answers have been logged.

As no questions or answers have been recorded, there is no current impact on the solicitation's requirements, due dates, or submission rules. Bidders should monitor for future updates to this log if they have submitted questions or if the government plans to publish responses.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation (JUL 2013)" form. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian economic enterprise" as defined in 1480.201, in response to a solicitation and resultant contract under the Buy Indian Act.

• Requires the offeror to provide their Business Name, Certifying Signature, and Print Name.
• States that the enterprise must meet the definition of "Indian economic enterprise" throughout the offer, award, and contract term.
• Mandates immediate written notification to the Contracting Officer if the contractor no longer meets eligibility requirements.
• Warns that false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

Bidders must complete and submit this form to self-certify their status as an Indian Economic Enterprise if they are seeking an award under the Buy Indian Act. Failure to meet the definition or provide accurate information can lead to penalties.

Form / Attachment / Pricing Sheet

This document, IA Form 3000, is a "Material Approval Submittal" used by contractors to submit materials, equipment, parts, components, and end items to the Contracting Officer for approval before incorporation into the work required by a contract. It ensures that all submitted materials comply with the contract's specifications.

• Contractor Information: Includes fields for the Contracting Officer, Contractor, Contract Number, Submission Number, and Project Number.
• Material Description: Requires detailed information for each item, including Specification Section/Para No./Drawing No., Description of Material (Type, Model Number, Catalog Number, Mfg., etc.).
• Approval Status: Checkboxes for Government use to indicate Approval, Disapproval, or See Reverse/Initial.
• Contractor Certification: A section for the contractor to certify compliance with specifications.
• Government Review: Sections for evaluation, recommendation, and final approval/disapproval by the Contracting Officer or their representative.
• Comments: A section for detailed comments related to specific items.

Bidders will use this form to submit proposed materials for government approval as required by the contract. It outlines the process and information needed for material approval, ensuring that contractors understand their obligations regarding material compliance and submission procedures. The form also details the government's review and approval process.

Other / Unclassified

This document is the "IA Design Handbook for BIE School Facilities," issued by the U.S. Department of the Interior, Indian Affairs, on September 18, 2025. It serves as a comprehensive guide for architects, designers, and engineers involved in creating safe, supportive, culturally responsive, and community-focused learning environments for Native youth.

This handbook outlines the design principles, standards, and requirements for Bureau of Indian Education (BIE) school facilities. It covers a wide range of topics including:

• Part One: Handbook Introduction - Discusses the purpose, foreword, and organization of the handbook.
• Part Two: Indigenous Educational Planning and Design - Focuses on culturally responsive design, trauma-informed design, campus safety, and federal laws and regulations.
• Part Three: Campus Planning, Infrastructure, and Landscape Design - Details requirements for campus and site design, civil engineering, and landscape architecture.
• Part Four: Structural, Architectural and Interior Design - Covers structural engineering, architectural design principles (including Design for Equitable Communities, Economy, Resources, Energy, Water, Ecosystems, Well-being, Change, and Discovery), and interior design.
• Part Five: Building Systems and Security Design - Addresses mechanical, plumbing, fire protection, food service, electrical, information/communication/educational technology, and security and access control systems.
• Part Six: Appendices - Includes cost estimating, commissioning, submission requirements, and design references by discipline.

For potential bidders, this document is crucial for understanding the specific design expectations, standards, and priorities for BIE school facility projects. It highlights the emphasis on cultural responsiveness, sustainability, safety, and community engagement, which will inform any proposals or bids related to such projects.

Form / Attachment / Pricing Sheet

This document contains the first-floor plan for "Project 4 Tasks" at Havasupai Units 1028 & 1029, managed by the Bureau of Indian Education. It serves as a blueprint detailing the layout and dimensions of the residential units.

• Detailed floor plan with room designations (Living Room, Kitchen, Dining Room, Bedrooms, Bathrooms, Laundry).
• Dimensions for each room and major features.
• Labeling of fixtures such as sinks, ranges, refrigerators, tubs/showers, and HVAC units.
• Wall type specifications (interior walls, apartment separation walls).
• Scale: 1/4"=1'-0".

This plan is crucial for understanding the scope of any renovation, construction, or maintenance work required for these units. Bidders can use this to assess the existing structure, plan for material needs, and estimate labor for the project.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used to guarantee that a bidder will enter into a contract if their bid is accepted. The bond ensures that if the bidder fails to execute the contract or provide required bonds after acceptance, the Government will be compensated for any excess costs incurred in procuring the work.

• Principal: The bidder's legal name and business address.
• Surety(ies): The name and business address of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price.
• Bid Identification: Details about the bid, including the bid date and invitation number.
• Obligation: Outlines the conditions under which the bond is void (e.g., successful execution of contract and provision of required bonds).
• Witness: Signatures and seals of the Principal and Surety(ies).

Bidders are required to submit this form when a bid guaranty is specified in the solicitation. It demonstrates their financial commitment and ability to enter into a contract if awarded. Failure to provide a properly executed bid bond may result in the bid being rejected. The instructions on the reverse side provide guidance on completing the form, including requirements for corporate seals and surety approvals.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25) required for Government contracts. It serves as a guarantee that the Principal (the contractor) will fulfill all contractual obligations and pay any taxes imposed by the Government related to the contract. The Surety(ies) listed on the bond are jointly and severally liable for the penal sum of the bond.

• Principal: Legal name and business address of the contractor.
• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Contract Date & Number: Identifies the specific contract the bond is associated with.
• Obligation: Details the conditions under which the bond is void (i.e., successful performance and fulfillment of contract terms, including modifications and tax payments).
• Witness: Signatures and identifying information for the Principal and Surety(ies).

This form is typically required from the selected contractor after award. Bidders should be aware that a performance bond will likely be a requirement for contract execution. The penal sum and the identity of the surety are important details to note if this document is provided as part of a solicitation package.