Quemado Lake Well Repair Gila National Forest

Questions & Answers / Clarifications

This document provides answers to vendor questions and additional information regarding the scope of work for the Quemado Lake Well Repair opportunity.

• Scope of Work Detail: The document provides a detailed scope of work, including specific components and tasks, in response to a question about its availability.
• Well ID and Permit Numbers: Two separate water system numbers (NM3500502 and NM3580202) are provided for inquiries to state engineers, as the initial well ID could not be found.
• Electrical Components: The existing electrical infrastructure is in a pump house 50-70 feet south of the well. The conduit visible leads to this pump house where the control box is located. Access for electrical work will be via this conduit or at the endpoint in the pumphouse.
• Coordinates: Latitude: 34° 8'22.53"N, Longitude: 108°29'19.33"W are provided.

This document clarifies specific technical and logistical aspects of the well repair and access route maintenance, which may impact how bidders prepare their proposals and approach the work.

Amendment / Modification

This amendment (0001) to solicitation 127EAV26Q0022 provides:

• The Government's response to questions received from prospective offerors, included in Attachment-5 (Quemado Lake Well Repair Q&A).

• Additional information regarding the scope of work.

• Specific sections are not detailed, but the amendment addresses questions and scope of work.

• All other terms, provisions, and clauses remain unchanged.

• The amendment does not explicitly state if proposal deadlines or evaluation factors were modified, but it does extend the receipt of offers.

• Point of Contact: Shavera Leveille, shavera.leveille@usda.gov

Questions & Answers / Clarifications

This document provides responses to vendor questions and additional information regarding the scope of work for the Quemado Lake Well Repair opportunity (Solicitation 127EAV26Q0022).

• Detailed Scope of Work: The document includes a detailed Scope of Work (Section 2) outlining the requirements for well pump system replacement and access route maintenance.
• Well Log/Construction Details: The document does not explicitly state if a well log or specific well construction details (including pump type) are available, but it does specify the required replacement pump and motor specifications.
• Pump System Replacement: Requires replacement of a failed well pump system with a new 1.5hp, 5 GPM Goulds submersible pump and motor assembly, a compatible 1.5hp control box, and a PumpTec Plus protection device (or approved equal). Tasks include removal, disposal, installation, electrical connections, testing, and documentation.
• Access Route Maintenance: Requires minor maintenance on approximately 250-300 linear feet of unsurfaced access route to ensure vehicle passage. This includes clearing vegetation, regrading, and restoring basic drainage, strictly within the existing footprint.
• Deliverables: Include a fully installed and operational pump system, a passable dirt access route, as-built documentation, and final acceptance documentation.

This Q&A document clarifies the scope of work and specifies required components, directly impacting how bidders should prepare their proposals and technical approaches. It confirms the need for specific pump and motor parts and details the extent of access route maintenance required.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to repair the existing well at the Quemado Lake Recreation Site, Gila National Forest, to restore full water functionality. The procurement is set aside 100% for small business.

• Removal and replacement of failed well components.

• Installation of new hardware, electrical connections, and testing.

• Limited roadway rehabilitation to enable safe transport and operation of equipment.

• All work must comply with applicable federal, state, and local regulations.

• Contractor is responsible for all labor, tools, equipment, permitting, and materials.

• Deliverables include a fully restored and functioning well system, documentation/permits showing compliance with standards (including well logs), and a final walkthrough.

• Contract Type: Firm-fixed price.

• Period of Performance: March 2, 2026 - April 1, 2026.

• Estimated value: Not specified.

• Quotes are due by 1700 MST, February 13, 2026. Email submissions only.

• Questions are due by 1700 MST, February 6, 2026. Email questions only.

• Award will be made to a small business concern whose quote is determined to be most advantageous to the Government, considering both price and non-price factors.

• Evaluation factors: Technical Capability, Past Performance, and Price. Non-price factors are combined and significantly more important than price.

• This procurement is set aside 100% for small business.

• NAICS Code: 221310 - Water Supply and Irrigation Systems.

• Small Business Size Standard: $41M.

• Offerors must be registered in the System for Award Management (SAM) database.

• The recreation site is scheduled to open by May 10th, making timely completion critical.

• Attachments include Wage Determinations, Quote Evaluation Criteria, Photos of Quemado Lake Well, and Quality Assurance Surveillance Plan (QASP).

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5459, Revision No. 29) for the State of New Mexico, County of Catron. It lists the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts awarded on or after January 1, 2017, and those subject to Executive Order 13658 (awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022).

• Occupational Listings: Provides a comprehensive list of job titles with corresponding minimum hourly wage rates and footnotes.
• Fringe Benefits: Specifies that "Fringe Benefits Required Follow the Occupational Listing." It details Health & Welfare benefits ($5.55 per hour or $222.00 per week) and Health & Welfare benefits under EO 13706 ($5.09 per hour or $203.60 per week).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Details an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance or explosives.
• Uniform Allowance: Specifies requirements for contractors to furnish or reimburse employees for uniforms and their maintenance.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in Catron County, New Mexico. It directly impacts the pricing of proposals by defining required wages and benefits for various job classifications. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant.

Form / Attachment / Pricing Sheet

This document outlines the Proposal Evaluation Criteria for the Quemado Lake Well Repair and Road Repair opportunity. It details how proposals will be assessed to ensure a logical best value decision.

• Evaluation Methodology: Proposals will be evaluated using Adjectival and Confidence Ratings on a Best Value Tradeoff basis.
• Evaluation Factors (in descending order of importance):
  • Factor 1: Technical Approach (Non-price factor, most important)
    • Subfactor 1.1: Well Repair and Road Repair Methodology (Requires description of casing removal, sealing, regulatory compliance, and road repair methods).
    • Subfactor 1.2: Schedule and Logistics (Requires project schedule and mobilization plan).
    • Subfactor 1.3: Key Personnel and Experience (Requires qualifications and licenses of key personnel).
  • Factor 2: Past Performance (Non-price factor)
    • Requires submission of up to three relevant projects completed within the last five years.
    • Evaluated on relevancy, quality, and performance confidence.
  • Factor 3: Cost/Price (Price factor)
    • Requires a fixed-price proposal with itemized costs.
    • Evaluated on price reasonableness and realism.
• Ratings Definitions: Includes definitions for Adjectival Ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory), Technical Confidence Ratings (High, Some, Low Confidence), Past Performance Confidence Ratings, and Performance Confidence Assessments.
• Quote/Proposal Metrics: Defines Strength, Weakness, and Deficiency as narrative elements for evaluating quotes/proposals.

This document is critical for bidders as it directly informs how their proposals will be evaluated. Understanding the relative importance of each factor, the specific submission requirements for each subfactor, and the definitions of the rating scales will enable bidders to tailor their proposals to meet the government's expectations and maximize their chances of award. Bidders should pay close attention to the emphasis on non-price factors being more important than price.

Form / Attachment / Pricing Sheet

This document contains photographs of the Quemado Lake Well area. These images are provided as supplementary visual information related to the opportunity.

• The photos depict various aspects of the Quemado Lake Well site, including access roads, the wellhead itself, and the surrounding terrain.
• One image shows a "ROAD CLOSED" sign and barrier, indicating potential access restrictions.
• Other images show the wellhead structure on a concrete pad, and the general landscape with trees, dry grass, and some snow.

These photographs can help potential bidders visualize the work site, understand the terrain, and identify potential logistical challenges or considerations for any proposed work at the Quemado Lake Well location.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Quemado Lake Well Repair contract (Solicitation/Contract Number 1162090). Its purpose is to outline the procedures and guidelines the USDA (USFS) will use to ensure the contractor meets the performance standards and service levels specified in the Performance Work Statement (PWS).

• Objective: To describe systematic methods for measuring contractor performance and identifying required reports and resources.
• Roles & Responsibilities: Defines the roles of the Contracting Officer (CO), Contracting Officer Representative (COR), and the Contractor.
• Performance Standards & AQLs: Details how performance standards and Acceptable Quality Levels (AQLs) will be defined and measured, including concepts like Allowable Deviation and Substantially Complete.
• Non-Performance: Outlines procedures for addressing non-performance, including documentation and remedial actions.
• Surveillance Methods: Describes the methods the government will use to monitor contractor performance, including "100 Percent Surveillance" for this contract.
• Analysis & Results: Explains how the COR will analyze inspection results to rate contractor compliance and overall performance, defining outcomes such as Outstanding, Satisfactory, and Unsatisfactory Performance.
• Appendices: Includes example forms and checklists for Performance Requirement Summaries, Discrepancy Reports, Customer Feedback, Inspection Lists, Quality Assurance Monitoring, Customer Complaint Investigations, and Surveillance Activity Checklists.

This QASP provides insight into how the government will monitor and evaluate the contractor's performance. Bidders can use this document to understand the specific performance standards, acceptable quality levels, and surveillance methods that will be applied to the contract. This information is crucial for developing a robust Quality Control Plan (QCP) and ensuring compliance with contract requirements, thereby influencing proposal development and overall contract success.