R--Land Appraisal Services: Hammon, Oklahoma

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for conducting 4 market value appraisals of individual tracts of land for the Cheyenne and Arapaho Tribes of Oklahoma. The appraisals are intended to support a sale transaction related to the subject properties, as directed by federal regulations.

• The SOW is applicable to 4 individual tracts of land identified in an attached Tract Listing Table.

• The subject of the appraisals is allotted land held in trust for Native American landowners. The appraisals will assume a single trust-held ownership by the United States.

• No structural improvements are to be appraised; however, any existing improvements should be noted and described in the report but not valued.

• Personal property must be disregarded.

• The appraisals will focus on Fee Simple Estate or Fee Simple-Surface Only Estate.

• Any recorded or unrecorded documents, conditions, agreements, or easements impacting value must be identified and discussed, with the exception of undivided life estates and fee ownership interests.

• Unsevered mineral rights must be considered unless specifically excluded.

• Appraisals must meet or exceed Uniform Standards of Professional Appraisal Practice (USPAP) requirements, specifically USPAP SR 2-2(a).

• Appraisals must conform to Federal Regulations 25 CFR, Part 150.2.

• The definition of Market Value as provided by the Appraisal Institute (2022) will be used.

• The effective date of the appraisal must be no later than 30 calendar days prior to the submission of the completed report, unless otherwise approved.

• Appraisers must be State Certified General Appraisers in good standing in the state where the property is located and licensed prior to accepting the assignment.

• Confidentiality of reports and furnished information is required.

• A pre-work meeting via teleconference is required prior to property inspection.

• Physical inspection of each property is required unless waived in writing by AVSO.

• Market analysis must be thorough and detailed, supporting the determination of highest and best use.

• Relevant transactional data must be researched, confirmed, and analyzed, with a preference for data confirmed by more than just public records.

• The Sales Comparison Approach is the expected methodology, with other approaches considered if necessary.

• Appraisals must include aerial photographs, property inspection photographs, and relevant maps/plats. Sale comparable location maps are required.

• Quantitative adjustments are preferred for comparable sales data, with qualitative adjustments acceptable if supported by narrative analysis.

• All data and analyses must be reconciled into a point estimate of value.

• The SOW does not explicitly state a period of performance but indicates an initial appraisal report due date of 60 days from contract award, with alternative dates considered.

• Place of performance is not specified beyond the location of the subject properties.

• Hypothetical conditions include assuming the subject tract could be sold on the open market without trust restrictions, and that it has similar land use restrictions and tax loads as surrounding private property.

• The subject parcel may be assumed vacant and unimproved for analysis purposes.

• Appraisers must contact the AVSO review appraiser for prior written approval if jurisdictional exceptions or extraordinary assumptions are necessary.

• Appraisers must promptly correct any deficiencies within 10 days.

• Final appraisal reports must be submitted in unlocked PDF format.

• Invoice submission and payment are due 60 days after the contract appraiser is notified the appraisal review is complete.

• Closeout is 60 days after final payment.

• Exhibits to be provided with solicitation: Tract Listing Table, Location Maps/Legal Descriptions (TSR).

• Exhibits to be provided upon contract award: Contact List.

Other / Unclassified

This document is a Sources Sought Notice issued by the Department of the Interior (DOI), Acquisition Services Directorate (AQD), Interior Business Center (IBC) on behalf of the Appraisal and Valuations Services Office (AVSO). The purpose is to conduct market research to identify potential vendors for appraisal and valuation services.

• Opportunity: The government is seeking to procure appraisal and valuation services to determine the market value of real property.
• Targeted Vendors: The government is specifically interested in Indian-owned Small Business Economic Enterprises (ISBEE) and Indian-owned Economic Enterprises (IEE).
• Key Information Requested: Interested parties must submit a response limited to four (4) pages, including:
  • Company Name, Address, UEI, and CAGE Code
  • Point of Contact (phone and email)
  • Business size and category (ISBEE, IEE)
  • Capability statement detailing:
    • Vendor's capability related to the requirement
    • Description of recent and relevant experience to NAICS code 531320 (Offices of Real Estate Appraisers)
    • Any additional information assisting in determining capabilities.
• Submission Deadline: Responses are due by May 22, 2026, at 3:00 PM EST.
• Submission Method: Responses must be submitted via email to Catherine Mattocks at catherine_mattocks@ibc.doi.gov. The subject line must include "Sources Sought Notice – AQD_CON_2026_03".
• Important Note: This is a Sources Sought Notice only and is NOT a Request for Quote (RFQ) or Request for Proposal (RFP). It does not constitute a solicitation and is not a commitment by the government. No funds are available to pay for information received, and the government does not intend to provide feedback or evaluate submissions.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for performing appraisals on four individual tracts of land for the Cheyenne and Arapaho Tribes of Oklahoma, managed by the U.S. Department of the Interior, Appraisal and Valuation Services Office (AVSO) on behalf of the Bureau of Indian Affairs (BIA).

• Conduct 4 market value appraisals for individual tracts of land.

• The subject properties are allotted lands held in trust.

• No structural improvements are to be appraised, though any present should be noted and described but not valued.

• Personal property is to be disregarded.

• Appraisals are for a potential sale transaction related to the subject property.

• Appraisals must adhere to USPAP standards (current edition) and be an Appraisal Report (USPAP SR 2-2(a)).

• Must conform to Federal Regulations 25 CFR, Part 150.2.

• Appraisers must be State Certified General Appraisers in good standing in the state where the property is located and licensed prior to assignment.

• A pre-work meeting via teleconference is required.

• Physical inspection of each property is required unless waived in writing by AVSO.

• Market analysis must be thorough and detailed to determine highest and best use.

• Transactional data must be researched, confirmed, and analyzed, with adequate confirmation and narrative support.

• Sales Comparison Approach is expected; other approaches are required if necessary.

• Reports must include aerial photographs, property inspection photos, and sale comparable location maps.

• Quantitative adjustments are preferred, with narrative support for all adjustments.

• Reconciliation of data must be included with narrative support.

• Not explicitly stated, but initial appraisal reports are due within a contracted timeframe, targeted at 60 days from contract award, with alternative dates considered.

• Appraisals are confidential.

• Hypothetical conditions include assuming the tract could be sold on the open market without trust restrictions, and that it has similar land use restrictions and tax loads as surrounding private property. It may also be assumed vacant and unimproved.

• Jurisdictional exceptions require prior written approval.

• Appraisers must contact the AVSO review appraiser for any material facts differing from provided information or circumstances preventing an unbiased appraisal.

• Communications between AVSO and the appraiser are confidential.

• 4 completed appraisal reports in electronic unlocked (.pdf) format (8.5" x 11").

• Reports must be submitted within the contracted timeframe (target 60 days from award).

• Deficiencies in revised appraisals must be corrected within 10 days.

• Final appraisal reports are due within a 10-day correction period.

• Invoice submission and payment occur 60 days after appraisal review is complete.

• Closeout occurs 60 days after final payment.

• Tract Listing Table

• Location Maps/Legal Descriptions (TSR)

• Contact List (provided upon contract award)

Sources Sought Notice

This notice is issued by the Department of the Interior (DOI), Acquisition Services Directorate (AQD), Interior Business Center (IBC) on behalf of the Appraisal and Valuations Services Office (AVSO). The government is conducting market research to identify Indian-owned Small Business Economic Enterprises (ISBEE) and Indian-owned Economic Enterprises (IEE) interested in providing appraisal and valuation services. The objective is to obtain an independent opinion of the market value of the fee simple estate of a defined property.

• The core requirement is for appraisal and valuation services.

• Further details on the scope of work are available in Attachment 1, Draft Statement of Work (SOW).

• This is a Sources Sought Notice only and not a Request for Quote (RFQ) or Request for Proposal (RFP).

• It does not constitute a solicitation and is not a commitment by the government.

• Responses are due by May 22, 2026, at 3:00 PM EST.

• Responses must be submitted via email to Catherine Mattocks at catherine.mattocks@ibc.doi.gov.

• The email subject line must read: "Sources Sought Notice – AQD_CON_2026_3".

• Responses should be limited to four (4) pages.

• The government does not intend to provide feedback or evaluate submissions.

• The government is specifically seeking responses from Indian-owned Small Business Economic Enterprises (ISBEE) and Indian-owned Economic Enterprises (IEE).

• Name of Company

• Company Address

• Unique Entity Identifier (UEI)

• Commercial and Government Entity (CAGE) Code

• Point of Contact (including telephone number and email address)

• Identification of business size and category (e.g., ISBEE, IEE)

• Capability statement addressing:

  • Vendor's capability related to the requirement.
  • Description of recent and relevant experience to the NAICS code.
  • Any additional information assisting the government in determining capabilities.

• NAICS Code: 531320 “Offices of Real Estate Appraisers"

• Product Service Code (PSC): R411 “Support-Professional: Real Property Appraisals"

• All information submitted is strictly voluntary.

• No funds are available to pay for information received.

• The purpose of this market research is to collect data to assist in determining the appropriate procurement strategy.