J056--Window Re-Caulking Repair Service 36C25626Q0377

Questions & Answers / Clarifications

This document provides responses to Request for Information (RFI) questions regarding the solicitation 36C25626Q0370 for a services contract, likely related to building maintenance or repair at the Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16.

• Payment and Performance Bonds: Not required for this services contract.
• As-Built Drawings: The VA currently does not have access to as-built drawings for the courtyard 1 curtain wall elevation, roof sections, or first/ground floor areas below Courtyard 1.
• Curtain Wall Repair Scope: The scope is limited to re-caulking Courtyard 1. Minimal removal of caps is expected, with potential for temporary removal for cleaning/inspection. Complete frame replacement is not anticipated. The VA has identified that caps have moved, causing leaks.
• Curtain Wall System Details: The VA does not have specific manufacturer, model, or system type information for the existing curtain wall. Offerors should use manufacturer-recommended products for glazing/curtain wall sealant.
• Roofing: The roofing membrane beneath Courtyard 1 pavers is TPO. No work is required on the waterproofing/roof membrane unless damaged. There is no active roof warranty.
• Asbestos and Lead: No asbestos or lead is expected to be encountered. A survey was conducted, and results were assumed homogenous for surrounding sections. No cost allowance for abatement is needed.
• Restricted Work Hours: Quiet hours are from 2 p.m. - 3 p.m. and 10 p.m. – 5 a.m. Coordination with nursing staff is required due to courtyard occupancy.
• Site Visit Information: Water intrusion issues were observed in restrooms G101A and G101B. Photos of these areas and above-ceiling conditions are provided (Figures 2-5).

This Q&A document clarifies scope, requirements, and clarifies that certain requested documentation (e.g., as-built drawings) is not available. It confirms the limited scope to Courtyard 1 and specifies that bonds are not required. Offerors should note the lack of detailed curtain wall system information and rely on manufacturer recommendations for sealants.

Amendment / Modification

This document is an amendment to solicitation 36C25626Q0370.

• The Hour & Date for Receipt of Offers has been EXTENDED to: March 6, 2026, 10:00 AM CST.

• The reason for the extension is to allow additional time to answer technical questions that have been submitted.

• The offer due date and time.

• Offerors are advised that the deadline for submitting offers has been extended. All terms and conditions of the original solicitation remain in full force and effect, except as modified by this amendment.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking a contractor to provide window re-caulking services for Building 170, Courtyard 1, at the John L. McClellan Memorial Veterans Hospital (Central Arkansas Veterans Healthcare System) in Little Rock, AR. The project aims to stop water infiltration currently affecting restrooms G101A and G101B.

• Scope of Work: Furnish all labor, materials, tools, and equipment to remove existing caulk and vinyl from all windows in the courtyard and perform re-caulking.

• Equipment: The contractor is responsible for all staging equipment required to reach window frames.

• Awning Work: If necessary, the contractor must disassemble and reassemble the metal awning above the courtyard entrance to access vertical frames.

• Delivery: Equipment must be delivered no later than 30 days from the date of award.

• Contract Type: Firm-Fixed-Price.

• NAICS Code: 561790 (Other Services to Buildings and Dwellings).

• Size Standard: $9 Million.

• Evaluation Factors: Award will be based on Past Performance and Price, which are considered equal in importance.

• Site Visit: Scheduled for February 13, 2026, at 10:00 AM CST. RSVP to marcus.gasper@va.gov is required by February 12, 2026, at 5:00 PM CST.

• Questions Deadline: February 17, 2026, at 5:00 PM CST.

• Offer Due Date: February 25, 2026, at 10:00 AM CST.

• Set-Aside: This is a Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Certification: Offerors must be certified in the SBA Veteran Small Business Certification Program database at the time of offer submission.

• Invoices are to be submitted upon completion and acceptance of work.

• Work must be performed Monday through Friday, 8:00 AM to 4:30 PM, excluding Federal holidays.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5117, Revision No. 29) applicable to the state of Arkansas, specifically for the counties of Faulkner, Lonoke, Perry, Pulaski, and Saline. It lists various occupational classifications with corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working under a Service Contract Act (SCA) covered contract in the specified geographic area. Bidders must ensure their proposals account for these mandated labor costs to remain compliant. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum hourly pay.
• Fringe Benefits: Specifies Health & Welfare ($5.55/hour or $222.00/week) and Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and Holiday pay (11 paid holidays).
• Executive Order 13706 (Paid Sick Leave): Mandates 1 hour of paid sick leave per 30 hours worked, up to 56 hours annually, for employees on contracts awarded on or after January 1, 2017.
• Executive Order 13658 (Minimum Wage): Sets a minimum wage rate for contracts awarded between January 1, 2015, and January 29, 2022, with annual adjustments.
• Hazardous Pay Differentials: Outlines additional pay for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Details requirements for providing and maintaining uniforms, including reimbursement for cleaning costs ($3.35/week) if applicable.
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not listed in this determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary goal is to stop water infiltration into restrooms G101A and G101B of Building 170 at the Central Arkansas Veterans Healthcare System (CAVHS) by re-caulking window frames in Courtyard 1.

• Removal & Replacement: Remove existing caulk and vinyl from all windows in the courtyard and apply new sealant.

• Equipment & Logistics: Furnish all labor, materials, tools, and transportation. The contractor is responsible for all staging and access equipment needed to reach window frames.

• Awning Adjustment: If necessary, the contractor must disassemble and reassemble the metal awning above the courtyard entrance to access vertical frames.

• Delivery: Equipment must be delivered within 30 days of contract award.

• Acceptance: Invoices are submitted only after delivery, installation, testing, and formal acceptance by the government representative.

• Records Management: Compliance with the Federal Records Act and NARA regulations regarding the creation and preservation of federal records.

• Location: Eugene J. Towbin Veterans’ Healthcare Center, 2200 Fort Roots Dr, North Little Rock, AR 72114.

• Work Hours: Monday through Friday, 8:00 AM to 4:30 PM, excluding Federal holidays. Deliveries must be scheduled 48 hours in advance and typically occur between 8:00 AM and 4:00 PM.

• Security & Privacy: Contractor personnel must sign the "Contractor Rules of Behavior." There is no authorized access to VA desktop computers, online resources, or Protected Health Information (PHI).

• Contract Authority: Only the Contracting Officer is authorized to modify the contract or SOW requirements.

• Invoicing: Specific data points (Contract/PO number, LIN, etc.) are required for a proper invoice.

Solicitation / RFP / RFQ

This solicitation is for Window Re-Caulking Repair Service at the Eugene J. Towbin Veterans’ Healthcare Center located at 2200 Fort Roots Drive, North Little Rock, AR 72114. The work is necessary due to sealant degradation causing water infiltration into specific rooms (G101A and G101B) within Courtyard 1 of Building 170.

• Removal of existing caulk and vinyl from all windows in the courtyard area.

• Re-caulking of the window areas.

• Provision of all necessary labor, materials, tools, equipment, and transportation.

• Contractor is responsible for all staging equipment required to access each window frame.

• If necessary, the contractor must disassemble and reassemble the metal awning above the courtyard entrance to ensure access to window frames.

• Solicitation Number: 36C25626Q0370

• Product Service Code: R401

• NAICS Code: 561790

• Place of Performance: Central Arkansas Veterans Healthcare System, B170, 2200 Fort Roots Drive, North Little Rock, AR 72114, USA

• Response Date/Time/Zone: 03-04-2026 10:00 AM CENTRAL TIME, CHICAGO, USA

• Interested vendors should monitor SAM.gov for the official Request for Quotation (RFQ) and site visit times, which will be posted soon.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• The contracting office ZIP code is 72703.

• The Contracting Office Address is Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16, 2575 Keystone Crossing, Fayetteville AR 72703.

• Point of Contact: Marcus Gasper, Contract Specialist (marcus.gasper@va.gov).