R408--FY26 Capital Investment Options Indefinite Delivery / Indefinite Quantity (IDIQ) Contract (CIO IDIQ). (VA-26-00029829)

Questions & Answers / Clarifications

This document provides responses to technical questions submitted by offerors regarding the FY26 CIO IDIQ opportunity. It clarifies requirements and evaluation criteria to ensure compliant quotations.

• Key Personnel Qualifications: PWS qualifications are minimum standards for technical acceptability. Other professional credentials are not required but can be highlighted to support capabilities.
• Past Performance Relevancy: Relevancy is evaluated based on a combination of scope, complexity, and recency. Contract size alone is not determinative. Prime contractor past performance carries more weight than subcontractors' or key personnel's.
• Limitations on Subcontracting: The 50 percent personnel cost requirement for SDVOSB set-asides is measured per individual task order, not in aggregate.
• Subcontractor Workshare: Subcontracting to non-SDVOSB concerns is permissible, subject to the standard limitations on subcontracting. No additional workshare ceilings are imposed.
• Pricing Structure: Fully-burdened labor rates must remain fixed for the base period. Escalation provisions tied to published indices are not accepted. Pricing for option periods will be addressed at the task order level.
• Task Order Projections: The government cannot guarantee a specific number or dollar range of task orders. Offerors should plan based on the IDIQ maximum ceiling and the full range of task types described in the PWS.
• Page Count Inclusions: The page count limitation in Section L applies only to the Technical Capability narrative. Resumes, past performance forms, price schedules, and required clauses are excluded.
• Resume Format and Length: No specific Government template is required. Resumes should not exceed two pages per individual and should clearly present relevant experience.
• Quotation Submission Method: Quotations must be submitted via email to the Contracting Officer. The maximum file size per email is 25 MB; larger submissions require multiple emails or prior arrangement.
• Government Intent Regarding Discussions: Award may be made on initial quotations without discussions. Offerors should submit their best offer upfront. Clarifications may be conducted at the government's discretion.

These clarifications refine understanding of qualification standards, evaluation processes, submission requirements, and subcontracting rules, directly impacting how offerors prepare and submit their quotations.

Amendment / Modification

This document is Amendment 0002 to the combined synopsis/solicitation 36C776Q0133. Its primary purpose is to provide answers to technical questions previously submitted by potential bidders.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides answers to technical questions.

The due date for proposals in response to this Request for Quote (RFQ) remains unchanged at May 10, 2026, at 12:00 PM EST. Any questions or concerns should be submitted in writing via email to the Contract Specialist, Steven Grzybowski, at steven.grzybowski@va.gov.

Amendment / Modification

This document is Amendment 0001 to the combined synopsis/solicitation 36C77626Q0133. It replaces the original description in its entirety.

• The "DESCRIPTION" section has been fully replaced.

• The solicitation is a Request for Quote (RFQ) for commercial items, prepared in accordance with FAR Subpart 12.202(b).

• Proposals are requested, and a separate solicitation document will not be issued.

• The solicitation incorporates provisions and clauses effective through FAC 2026-01 (effective 3/13/2026).

• The NAICS code is 541611 (Management Consulting Services) with a small business size standard of $24.5 million.

• The purpose is to select a contractor for professional services to identify, assess, and compare options for capital investment projects for the Office of Construction & Facilities Management (CFM). This includes options analyses, quantitative/qualitative analysis, business case development, and budget submission support.

• A Single Award IDIQ contract is intended with an anticipated ceiling of $7.5 million.

• Offerors must submit proposals for both the IDIQ and the initial Task Order.

• Key attachments referenced include: Attachment 1 – Performance Work Statement – Part A, Attachment 2 – Performance Work Statement – Part B, and Attachment 4 - Sample Performance Work Statement.

• Evaluation factors are Technical Evaluation, Past Performance, and Price. Technical and Past Performance are significantly more important than cost or price.

• The response date is May 10, 2026, 12:00 PM ET.

• Technical questions are due by April 17, 2026, 12:00 PM ET, via email to steven.grzybowski@va.gov with the subject line "CIO IDIQ – Technical Questions".

• Offerors must register in SAM.gov.

• Specific quote preparation and submission instructions are provided, including format, file naming conventions, and page/file size limitations (Volumes I & II combined file size max 5MB).

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• Similar services are currently provided under contract 36C77624D0004 / 36C77625N0758.

Form / Attachment / Pricing Sheet

This document, VA Form 1391-L, serves as a summary page for lease project data, detailing information developed during the implementation and post-implementation planning phases for a Community Based Outpatient Clinic (CBOC) in Alameda, CA. It is intended to provide a high-level overview of the project's scope, budget, schedule, and supporting data.

• Lease Project Data: Includes administration, location, project title, data as of, version, total lease contract value, and SCIP priority score.
• Lease Project Description: Placeholder for a detailed project description.
• Information Developed During Implementation Planning: Summarizes lease type, proposed square footage (NUSF), FTE, projected enrollees, expiration dates of existing leases, current total annual cost, proposed delineated area, and congressional districts.
• Information Developed Post-Implementation Planning: Details budgetary scoring, estimated maximum lease term, proposed unserviced annual rental rate, proposed total unserviced annual rent, medical and other related alterations, and total lease contract value.
• Budget Authority: Outlines budget authority, lease term, and costs for medical/other related alterations and unserviced annual rent.
• Execution Planning Information: Includes date of acquisition plan and budgetary scoring.
• Supporting Budget Justification Data: Provides demographic data (Veteran Population, Enrollees) and workload projections (Ambulatory Procedures, Services, Mental Health Stops/Services, Inpatient Beds) for specific years.
• Justification for Changes: Sections for scope, budget, and schedule changes, project justification, and analysis of benefits/impact if not funded.
• Schedule: Outlines key milestones such as lease award, construction completion, and activation/occupancy.
• Analysis of Alternatives: Compares various alternatives (Status Quo, Lease, New Construction, Contract Out) based on 30-year costs.
• Capital Program Requirements Management Process (CPRMP): Sections for space changes, utilization changes, and bed count changes.
• Attachments: Lists supporting documents for budget submission, lease execution planning, and GREX requirements.

While this document is a planning and justification form rather than a solicitation, it provides critical context for potential bidders by outlining the government's projected needs, scope, and estimated costs for a lease project. It helps bidders understand the scale and nature of the requirement, the projected utilization of services, and the government's evaluation considerations for different lease alternatives. The detailed breakdown of space, workload, and budget can inform a bidder's understanding of the opportunity and their ability to meet the government's requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide professional services for Healthcare Facility Master Plans, business case development, and budget submission support for the Department of Veterans Affairs (VA) Office of Construction & Facilities Management (CFM), enabling informed investment decisions for Veterans Health Administration (VHA) medical centers.

• Develop Healthcare Facility Master Plans for VA Medical Centers.

• Assist with business case development and budget submission materials to justify project funding.

• Provide services for major construction and major lease projects, including preparation of budget documentation (e.g., OMB Exhibit 300 Form, Construction Prospectuses, VA Form 1391-Cs, Lease Prospectuses, VA Form 1391-Ls).

• Support mid-level lease documentation and provide ongoing post-submission support for budget documents and prospectuses.

• Tasks may include Project Management Plans (PMP), project meetings, needs assessments, and analysis of facility reuse or decommissioning.

• Timely delivery of deliverables.

• High quality of deliverables with minimal defects.

• Effective project and relationship management.

• Timely responses to acquisition issues (98% of the time).

• Corrections and re-submittals within five business days of rejected deliverables.

• Low turnover of key personnel (98% of the time).

• Open communication between VA and the contractor.

• VA customer satisfaction.

• IDIQ Performance Period: Five years with annual reviews.

• Task Order Performance Period: Specified in each individual task order.

• Place of Performance: Primarily contractor's facilities; some task orders may require work at Government facilities.

• Contractor must have at least 10 years of experience in specific areas, including healthcare facility master planning, construction management in active medical facilities, cost estimating in dynamic markets, and work within healthcare campuses.

• All written deliverables must be in layperson language, with technical terms defined.

• Contractor employees must maintain professional communication with VA staff.

• Strict adherence to VA information and information system security requirements, including background investigations (NACI).

• Confidentiality and non-disclosure of VA information.

• Disclosure of any organizational conflicts of interest.

• Travel is anticipated to be rare and on an as-needed basis, requiring CO pre-approval and reimbursement per VA/Federal Travel Regulations.

Form / Attachment / Pricing Sheet

This document, VA 1391-C, is a DRAFT "Summary Page" for a construction project. It appears to be a template or form used for internal project management and reporting within the VA, specifically for the "Community Based Outpatient Clinic" project in Alameda, CA.

• Project Identification: Includes location (Alameda, CA), project title (Community Based Outpatient Clinic), and fiscal year.
• Budget Authority: Details budget allocations across different fiscal years and phases.
• Project Cost and Schedule: Outlines costs and estimated completion dates for various project phases (Design, Site Work, Outpatient Clinic, Conservation Management Office).
• Demographic and Workload Data: Provides projected veteran population, enrollees, and workload metrics (ambulatory procedures, mental health services, etc.) for future years.
• Work in Progress Chart: Visualizes obligated and expended funds, remaining budget, and funding through a specific period (as of March 2022).
• Justification for Changes: Sections for documenting changes in scope, budget, and schedule.
• Cost Information: Details design costs, construction costs (primary and supporting facilities), and projected operating costs.
• Capital Program Requirements Management Process (CPRMP): Sections for tracking space changes, utilization changes, and bed count changes, particularly if requested after SCIP Approval.
• Attachments: Lists required attachments for implementation planning and post-SCIP/budget submission.

While this document is primarily for internal VA use, it provides a high-level overview of a significant construction project. Bidders interested in opportunities related to the "Community Based Outpatient Clinic" in Alameda, CA, can use this document to understand the project's scope, estimated costs, phased approach, and projected timelines. It offers insight into the scale and nature of the work, which can help in assessing their capability and interest in potential future solicitations related to this project.

Form / Attachment / Pricing Sheet

This document is an "Alternatives Analysis" for a "City, State, Project Title – Major Construction" project. It evaluates various alternatives for addressing the government's needs related to facility improvements or new construction.

• Decision Criteria: The analysis is structured around several key decision criteria, including:
  • Improving Safety and Security (Safety/Compliance, Physical/Building Security, Seismic)
  • Fixing Existing Facilities (Facility Condition Assessment)
  • Increasing Access (Veteran Access to Services, Customer Access, Support Structures)
  • Utilization/Workload
  • Right-Sizing Inventory (Space - New Construction/Renovation/Lease, Disposal, Collocation, Footprint Reduction)
  • Ensuring Value of Investment (Cost Saving Strategies, Best Value Solutions)
  • Departmental Strategic Goals (Easy Access/Greater Choice, Excellent Customer Service, Transforming Business Operations, Improved Trust/Accountability/Transparency, DoD Collaboration, Energy Standards)
• Alternatives Evaluated: The document compares the "Status Quo" against six alternatives:
  1. New Construction (Preferred Alternative)
  2. Renovation
  3. Lease
  4. Contract Out
  5. Purchase Existing Facility
  6. DoD Collaboration
• Analysis Details: For each criterion and alternative, the document provides a narrative assessment of how each option performs. It highlights potential benefits, drawbacks, feasibility, and alignment with strategic goals. Notably, several alternatives (e.g., Purchase Existing Facility, DoD Collaboration) are identified as not viable due to market research or lack of current opportunities.

While this document is an internal analysis and not a solicitation, it provides critical context for potential bidders. It outlines the government's assessment of different approaches to meet a facility need, indicating a preference for "New Construction." Understanding this analysis can help bidders tailor their proposals to align with the government's identified needs and preferred solutions, particularly if the opportunity evolves into a solicitation for new construction or a related service.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Risk Analysis Sample.pdf," is a template and guide for conducting risk analysis. It is designed to help users catalogue known risks and generate associated risk factors for a project. It outlines the data elements required for individual risk sheets and explains how to interpret the risk ratings and scores.

• Columns A-G: Detail the required information for each risk, including Text of Identified Risk, Likelihood of Identified Risk, Impact of Identified Risk, Associated Risk Factor, Sum Total of All Risk Factors, and Average Risk Factor Value.
• Risk Categories: The document presents risk analysis across various categories, including Total (Overall Risk of Project Failure), Schedule, Initial Costs, Life Cycle Costs, Technical Obsolescence, Feasibility, Reliability of Systems, Dependencies & Interoperabilities, Surety (Asset Protection), Risk of Creating a Monopoly, and Capability of Agency to Manage the Project.
• Risk Definitions: Provides definitions for Likelihood (Low, Medium, High) and Impact ratings.
• Risk Summary Worksheet: Summarizes all worksheets to provide a final "Risk Rating" and "Risk Score."

While this document is a template for risk analysis, bidders may find it useful to understand the types of risks the government considers and the methodology used for risk assessment. This can provide insight into the government's project planning and risk management approach, potentially influencing how bidders structure their proposals or address potential project challenges in their responses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To assist the Department of Veterans Affairs (VA) in preparing Non-IT Business Case Applications for the FY2026 President's Budget Request, focusing on Major Construction projects and Major and Mid-Level Leases.

• Develop Non-IT Business Case Applications for Major Construction projects and Major/Mid-Level Leases.

• Support the Strategic Capital Investment Planning (SCIP) 2026 cycle.

• Assist with managing changes to Major Leases requiring Capital Program Requirements Management Process (CPRMP) approvals.

• Conduct site searches, real estate market studies, and cost-effectiveness analyses.

• Prepare prospectuses and Form 1391/1391-L documents.

• Develop Space Equipment and Planning Software (SEPS) space programs for designs.

• Provide ongoing support for lease and construction projects.

• Performance Period: 365 calendar days from the date of award.

• Place of Performance: Primarily at the contractor's facilities, with potential for work at Government facilities.

• All deliverables must adhere to OMB Circular A-11 and relevant U.S.C. sections and Public Laws.

• Contractor employees must maintain professional communication with VA staff.

• Proprietary information is restricted unless a specific exception is approved.

• Deliverables must be submitted in accordance with the schedule outlined in Attachment A.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide resources for the Department of Veterans Affairs (VA) to prepare Capital Budget Documents for the FY2028 and FY2029 President’s Budget Requests. This includes supporting Major Construction projects and Major/Mid-Level Leases identified for the Strategic Capital Investment Planning (SCIP) cycles.

• Major Construction Projects: Assist in preparing Non-IT OMB300 Business Cases and Construction Prospectuses. This involves preparing forms, conducting site and market studies, performing Cost Effectiveness Analyses (CEAs) and Risk Analyses, and preparing Alternatives Analyses.

• Major Leases: Assist in preparing space planning documents (SEPS PFDs), market analyses, rent estimates, Lease Abstracts, Lease Scoring Runs, CEAs, VA and GSA Prospectuses, and 1391-L forms.

• Mid-Level Leases: Assist in preparing space planning documents (SEPS PFDs), market analyses, rent estimates, Lease Scoring Runs, CEAs, and 1391-L forms.

• General Support: Provide ongoing technical assistance, respond to inquiries, and prepare supplemental documentation.

• Timely delivery of deliverables.

• High quality of deliverables with minimal defects.

• Timely responses to open acquisition issues (98% of the time).

• Corrections and re-submittals within five calendar days of rejected deliverables.

• Low turnover of key personnel.

• Open communication between VA and the vendor.

• VA customer satisfaction.

• Performance Period: 365 calendar days from the date of award.

• Place of Performance: Primarily contractor facilities; some tasks may require work at a Government facility.

• Firm Fixed Price task order.

• Contractor must not commence performance until a kick-off meeting is conducted or waived by the Contracting Officer (CO).

• Deliverables must be submitted in draft and final forms, with specific review timelines.

• All documents must meet criteria defined in OMB Circular A-11 and relevant U.S.C. sections.

• Proprietary information restrictions apply.

• Employees must maintain professional communication with VA staff.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure professional services for the Department of Veterans Affairs (VA), Office of Construction & Facilities Management (CFM). The services are required to identify, assess, and compare options for significant capital investments, assist with business case development, and provide budget submission support. The goal is to enable leadership to make informed decisions regarding project requirements, costs, and benefits.

• Professional services to identify, assess, and compare investment options.

• Development of options analyses detailing project requirements and potential solutions.

• Quantitative and qualitative analysis of costs and benefits.

• Assistance with business case development and budget submission support.

• Services will result in options analyses and business cases to justify project funding.

• Contract Type: Single Award Indefinite Delivery/Indefinite Quantity (IDIQ).

• Anticipated Ceiling: $7.5 million.

• Period of Performance: Not explicitly stated, but task order relates to FY28-FY29 capital budget documents.

• Response Date/Time: May 10, 2026, 12:00 PM Eastern Time.

• Submission Method: Email to steven.grzybowski@va.gov.

• Evaluation Factors: Technical Evaluation (approach, experience, team qualifications) and Past Performance are significantly more important than cost or price. Price is the third factor.

• Technical Questions Deadline: April 17, 2026, 12:00 PM ET.

• Award Basis: Most advantageous to the Government, price and other factors considered. Award may be made without discussions.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 541611 (Management Consulting Services) with a small business size standard of $24.5 million.

• This solicitation is an RFQ (Request for Quote).

• Proposals must support both the IDIQ and the initial Task Order.

• Key attachments include Performance Work Statements (PWS) for the IDIQ and Task Order, and a Price Schedule.

• Offerors must register in the System for Award Management (SAM).

• Specific quote format and file packaging instructions are provided.

Form / Attachment / Pricing Sheet

This document, titled "Prospectus Lease Abstract," provides a summary of a proposed outpatient clinic lease for the Department of Veterans Affairs (VA) in [City, State]. It outlines key details relevant to the lease, including project scope, lease terms, space requirements, and cost considerations.

• Project Summary: GSA proposes an outpatient clinic lease of approximately [X] net usable square feet (NUSF) to provide continued services for the Veteran community and address expansion needs.
• Lease Details: Includes proposed term ([X] Years), delineated area, and space breakout by type (Specialized Medical, Medical, Non-Medical, Office Grade).
• Personnel & Services: Details current and proposed FTEs (Clinical and Non-Clinical) and clinic stop projections.
• Rent & Market Discussion: Outlines current and proposed rent per NUSF, and discusses market rate research, RSF to NUSF conversion, and adjustments for medical space preparation.
• Project Justification: Explains the need for the lease to provide continued, flexible, high-quality healthcare access, enhance services, and adapt to changing Veteran demographics and healthcare practices.
• Schedule: Proposed lease award, construction completion, and activation/occupancy dates.
• Telehealth Integration: Notes telehealth as a major design consideration for PACT model, including dedicated telehealth rooms and readiness of exam spaces.
• Attachments: Lists various supporting documents such as Housing Plan, Delineated Area Map, Scoring, and Cost Benefit Analysis.

This abstract provides potential bidders with a high-level overview of the VA's requirements for a new outpatient clinic lease. It details the expected size, type of space, location considerations, and the rationale behind the project. Understanding these elements is crucial for vendors to assess their capability and interest in responding to future solicitations related to this lease opportunity. The document also highlights the importance of telehealth integration and provides insights into the VA's market research and cost assumptions.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Price Schedule FY28-29 Capital Budget Docs.xlsx", appears to be a pricing schedule or a related financial document for the opportunity. It is likely intended to provide bidders with the structure for submitting their pricing proposals for the fiscal years 2028-2029, specifically for capital budget items.

• Sheet: Action Line Item Information: This sheet details specific actions or line items, including their type (e.g., PCAC-SERVICES-RFQ), primary and secondary IDs, modification numbers, titles (e.g., "West LA EUL Support Services Contract"), and contract officer.
• Sheet: Items: This sheet provides a detailed breakdown of individual line items. It includes columns for ITEM NUMBER, SLIN, DESCRIPTION, UNIT OF MEASURE, QUANTITY, UNIT PRICE, and various other fields related to contract line item details, delivery, and pricing.
• Sheet: RefData: Contains reference data for discount types, options, receipt types, line item pricing, and FOB terms.
• Sheet: UOMRef: Provides a reference for Units of Measure (UOM) used in the pricing schedule.
• Sheet: NAICS: Lists North American Industry Classification System (NAICS) codes and their descriptions.
• Sheet: PROD_SVC_CODE: Lists Product/Service Codes (PSC) and their descriptions.
• Sheet: SIC_CODE: Lists Standard Industrial Classification (SIC) codes and their descriptions.

Bidders must carefully review this document to understand the specific items, services, and quantities for which pricing is required. It is crucial for accurately preparing and submitting their price proposals in accordance with the format and requirements outlined in this attachment. The details within this schedule will directly impact the financial aspects of any bid submitted.