R499--(New) VISN-22 Project Management Information System SaaS (VA-26-00059514)

Solicitation / RFP / RFQ

This document is a solicitation for the VISN-22 Project Management Information System (PMIS) SaaS solution. The solicitation number is 36C10B26Q0451.

While specific requirements are not detailed in this excerpt, the subject indicates a need for a Project Management Information System (PMIS) delivered as a Software as a Service (SaaS).

Not specified in this excerpt.

• Proposal Due Date: June 3, 2026, at 3:00 PM Eastern Time, New York, USA.
• Archive Date: 99 days after the response date.

Not specified in this excerpt.

• NAICS Code: 541519 (Other Computer Related Services)
• Product Service Code: R499 (Support-Professional Services)
• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center, 23 Christopher Way, Eatontown NJ 07724.
• This appears to be an RFI (Request for Information) with a proposal due date, suggesting it may be an early stage of the procurement process.

Request for Information (RFI)

This RFI is for planning purposes only and does not constitute a solicitation for quotes or an invitation for bids. The Department of Veterans Affairs (VA), Veterans Integrated Services Network (VISN) 22, Office of Capital Asset Management (V22-CAM) is seeking information regarding a Cloud Based Project Management Information System (PMIS). The goal is to gather information to assist in developing an acquisition strategy and Product Description (PD) for a Commercial-off-the-Shelf (COTS), Software as a Service (SaaS) solution, specifically a brand name Kahua or equal.

• The proposed solution must be Federal Risk and Authorization Management Program (FedRAMP) authorized at a Moderate or higher impact level.

• The system should support VISN-level portfolio management and oversight across all VA Medical Centers, outpatient facilities, and leased assets within VISN 22.

• It must support high-volume, Non-Recurring Maintenance (NRM) and Minor Construction projects, including template-based project creation, lightweight workflows, and rapid project setup and closeout.

• The consumption model is license-based, with total cost determined by the number of users.

• The solution must meet salient characteristics identified in the attached Draft Product Description (PD).

• Responses are due no later than 3:00 PM (EST) on May 26, 2026.

• Submissions must be emailed to Elena Juliano (Elena.Juliano@va.gov) and John Vardouniotis (ioannis.vardouniotis@va.gov).

• The subject line must read "V22-CAM PMIS RFI".

• Responses are limited to 15 pages; no marketing materials or generic capability statements are allowed.

• Respondents must address capabilities specific to the services required in the attached DRAFT PD.

• Vendors must provide vendor information, a summary of technical capability, an informal quote, and corporate experience/expertise.

• Vendors must self-certify compliance with AI principles if Artificial Intelligence (AI) is part of the solution.

• Small Business companies with the capability to perform this requirement are encouraged to participate.

• Interested parties should indicate if they are only interested in subcontracting opportunities.

• Respondents must suggest a NAICS code and indicate company size and socio-economic status.

• Set-aside decisions may be made based on RFI responses.

• This RFI is for planning purposes only; it is not a solicitation for quotes or an invitation for bids.

• No funds have been authorized for this effort, and the government will not pay for information submitted.

• Respondents must clearly demonstrate how their solution meets or does not meet the requirements, proposing a plan, cost, and timeline for any unmet requirements.

• The government reserves the right to request additional information.

• Offerors are advised that this requirement may be delayed, canceled, or revised at any time.

Product Description (PD)

This document outlines the Product Requirements for a Cloud Based Project Management Information System (PMIS) for VISN 22 Office of Capital Asset Management (V22-CAM). The goal is to replace the current project management process with a Commercial-off-the-Shelf (COTS), Software as a Service (SaaS) solution, specifically mentioning "Kahua or equal." The system will support approximately 400 users (150 VA staff and 250 support contractors) and is intended for architect/engineering and construction (AEC) and healthcare project management.

• Cloud-Based SaaS: Must be FedRAMP authorized at a Moderate or higher impact level.

• Functionality: Centralized enterprise PMIS for electronic exchange, review, logging, routing, tracking, archiving, and management of design and construction documentation. Includes industry-standard workflows for AEC and healthcare projects (RFIs, Submittals, Change Orders, etc.).

• Business Process Management (BPM): Native BPM engine for modeling, automating, routing, and tracking workflows.

• Configuration: Comprehensive configuration capabilities without custom software development.

• Security: Must comply with VA Critical Security Controls, support SAML 2.0, SSO, MFA, and use AES-256 encryption for data at rest and TLS 1.2+ for data in transit.

• Accessibility: Must comply with Section 508 standards and be compatible with assistive technology.

• Sustainability: Must comply with energy efficiency requirements for IT products.

• Generative AI: If AI is included, it must comply with specific VA requirements for trustworthiness, security, responsibility, and neutrality. Publicly available generative AI services are not approved for VA-sensitive data.

• Contract Type: Brand Name or Equal to Kahua.

• Period of Performance: One 12-month base period with four 12-month option periods.

• Consumption Model: License-based, with total cost based on the number of users with system access.

• Not detailed in this document; this is a Product Description.

• Not detailed in this document.

• The document specifies numerous technical, security, and functional requirements, including detailed sections on Section 508 compliance, Zero Trust security, IPv6 support, AI requirements, and security/privacy language.

Solicitation / RFP / RFQ

This document is a solicitation for the VISN 22 Project Management Information System (PMIS) Software as a Service (SaaS). It references a Request for Information (RFI) and a draft Performance Work Statement (PWS) for the PMIS SaaS.

Refer to the attached "VISN 22 - Request for Information" and "PD V22 PMIS SaaS_RFI" documents for detailed requirements and deliverables.

Not specified in this notice.

Responses are due no later than 3:00 PM Eastern Time on May 26, 2026.

Not specified in this notice.

This is a "New" solicitation. The Contracting Office is the Technology Acquisition Center, Eatontown, NJ. The Product Service Code is R499, and the NAICS Code is 541519. The Point of Contact is Elena Juliano (Elena.Juliano@va.gov, 848-377-5246).