R602--Base YR (06/01/2026 - 05/31/2027) + 4 OYs Med Supplies/Equipment Courier Service

Amendment / Modification

This amendment to Solicitation 36C25226Q0235 addresses vendor-submitted questions. Key clarifications include:

• Contract Type: This is a new contract; no previous contract number is applicable.
• Vehicle Requirements: A 21ft box truck is estimated for 1200 cubic feet of storage. Both Sprinter Vans and Box trucks are recommended, as needs vary daily and for emergencies.
• Service Schedule: Scheduled daily trips (Monday-Friday) are required from the Danville facility to CBOCs and back, excluding federal holidays. Specific routes for each day are detailed.
• Loading/Unloading: The courier service is responsible for loading and unloading.
• Lift Gate: Lift gate service will be required.
• Emergency Trips: Costs for emergency trips should be submitted via invoice for separate purchase card payment.
• Load Weight: The maximum weight of loads is 26,000 lbs.
• Container Dimensions: Four bin sizes are provided: 15 ½”W x 21 ½” L x 12”H; 15 ½”W x 21 ½”L x 17”H; 19 ½”W x 24”L x 12 ½”H; and 22 ½”W x 30”L x 20 ½”H.
• Bags per Pickup: An average of 10 bags of linen are to be transported per pickup.
• Equipment Provision: Vendors are required to provide equipment such as handcarts.
• Assembly: DME, Wheelchairs, Walkers, etc., are to be fully assembled before transport.
• Driver Responsibilities: Drivers are not responsible for operating forklifts.

This amendment clarifies details previously requested by vendors and impacts the understanding of operational requirements, vehicle needs, and service schedules. Specific sections of the original solicitation are not explicitly stated as changed, but the answers provided modify the interpretation of requirements.

No changes to proposal deadlines or submission requirements are indicated. Bidders should incorporate this clarified information into their proposals.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA) for Vermilion County, Illinois. It lists the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts in that geographic area.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Accounting Clerk I", "Automotive Mechanic", "Registered Nurse II", "Computer Programmer I") along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details the required health and welfare benefits, vacation time, and paid holidays for employees covered by this determination.
• Executive Orders: Includes notes on the applicability of Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) to federal contractors.
• Footnotes and Conformance: Explains specific conditions for certain occupations (e.g., computer employees) and outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders responding to federal solicitations that require services within Vermilion County, Illinois. It establishes the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to bid disqualification or contract non-compliance.

Form / Attachment / Pricing Sheet

This document provides detailed driving directions to the VA facility, specifically for accessing the Warehouse via the Service Entrance. It is intended to help vendors navigate to the correct location for deliveries or other site visits related to the opportunity.

• Directions Heading West on I-74: Instructions involve taking Exit 216 (Bowman Avenue), turning left onto Bowman Avenue, then right onto Main Street. Vendors are instructed to pass the Main Entrance and use the Service Entrance just past the fourth stop light (which is in front of Danville Area Community College - DACC). The Warehouse is on the left upon entering the VA grounds via the Service Entrance.
• Directions Heading East on I-74: Instructions involve taking Exit 220 (Lynch Road), turning right onto Lynch Road, then left onto Main Street/US Highway 136. Vendors are instructed to turn left at the Service Entrance sign just past the first stop light. The Warehouse is on the left upon entering the VA grounds via the Service Entrance.
• Parking: Instructions specify parking by the Warehouse basement door where stacks of pallets are located, as this is the driveway to the basement.

This attachment is crucial for bidders who may need to visit the VA facility for site inspections, deliveries, or other logistical purposes related to the opportunity. Following these directions will ensure vendors arrive at the correct entrance (Service Entrance) and location (Warehouse) efficiently.

Form / Attachment / Pricing Sheet

This document lists items that may be transported as part of the opportunity. It specifies items that will NOT be included in transport.

• Items potentially being transported:
  • Exam tables (on wheels, up to 300lbs)
  • Hospital beds (on wheels)
  • Patient Weight Scales
  • Medical carts (most on wheels)
  • Wheelchairs
  • Walkers
  • Canes
  • Refrigerators
  • Printers
  • TVs
• Items excluded from transport:
  • Items with Hard drives
  • Items with VA sensitive information

This attachment provides specific details on the types of equipment that may require transportation services under this opportunity. Bidders should review this list to understand the scope of items they may be responsible for moving, and importantly, to note the exclusions.

Solicitation / RFP / RFQ

This solicitation is for Courier Services required by the VA Illiana Health Care System in Danville, Illinois. The services involve transporting medical supplies, office supplies, clean and dirty linen, and medical/non-medical equipment between the main campus and various Community Based Outpatient Clinics (CBOCs) and Vet Centers in Illinois. The primary goal is to ensure timely and secure transport of these items to support patient care and facility operations.

• Daily pick-up and delivery of medical supplies, office supplies, clean/dirty linen, and medical/non-medical equipment.

• Transport of items to and from specific VA facilities listed in the Place of Performance.

• Packaging and sealing of supplies in provided containers, clearly annotated with the destination.

• Handling of equipment ranging from 5-500 lbs, with special scheduling for items over 50 lbs.

• Drivers must be trained in proper material handling techniques.

• Compliance with all VA facility policies, including drug-free environment, no smoking, and no weapons.

• Adherence to VHA Directive 1192 regarding influenza vaccination or masking for personnel working at VA facilities.

• Contractor personnel require background checks and may be issued PIV cards.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: Base Year (07/01/2026 - 06/30/2027) with four (4) one-year option periods.

• Estimated Value: $34 Million (This appears to be an estimate for the total potential value over the contract period).

• NAICS Code: 492210 - Local Messengers and Local Delivery.

• Quotes are due by 08/05/2026 at 10:00 AM CDT.

• Submission is via email to eileen.meyer@va.gov.

• Evaluation factors: Price, Technical Capability, Experience, and Past Performance.

• A site visit is scheduled for Thursday, April 16th at 1:00 PM local time.

• Questions must be submitted via email by Tuesday, April 21st at 10:00 AM local time.

• This procurement is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be verified by the Small Business Administration (SBA) and listed in SAM.

• Attachments include "Transported Items" and "Directions to the VA."

Sources Sought Synopsis / Market Research

This notice is issued by the Department of Veterans Affairs (VA) to conduct market research for a courier service requirement at the VA Illiana Health Care System in Danville, IL. The goal is to identify potential vendors with the resources and interest to provide this service. The results of this research will help determine the procurement method.

The required courier service will involve transporting sterile and non-sterile medical supplies, office supplies, and medical/non-medical equipment (including durable medical equipment). Some items may require specialized vehicles due to size and weight.

• Danville Illiana VA Medical Center (Main Campus), Danville, IL
• Peoria Community Based Outpatient Clinic (CBOC), Peoria, IL
• Bloomington Community Based Outpatient Clinic (CBOC), Bloomington, IL
• Springfield Community Based Outpatient Clinic (CBOC), Springfield, IL
• Mattoon Community Based Outpatient Clinic (CBOC), Mattoon, IL
• Decatur Community Based Outpatient Clinic (CBOC), Decatur, IL
• Peoria Vet Center, Peoria, IL
• Springfield Vet Center, Springfield, IL
• Champaign Primary Care Clinic (CBOC - opening June 1, 2026), Champaign, IL

492210 – Local Messengers and Local Delivery

• Minimum of three (3) years of experience providing courier services.
• Documentation must include current or previous contracts (contract numbers) of similar size and scope, and business references.
• Evidence must be recent (within the last 5 years) and relevant.

1. Organization name, address, email, website (if applicable), phone number, size, and ownership type.
2. Tailored capability statements addressing the effort and supporting documentation for organizational and staff capabilities.
3. Details on any anticipated subcontracting or teaming arrangements, including administrative and management structures.

Based on market research responses, the requirement may be set-aside for small businesses, sole-sourced, or procured through full and open competition.

• Response Date/Time: February 12, 2026, 10:00 AM Central Time, Chicago, USA.

• Submission Method: Email responses to Eileen Meyer at eileen.meyer@va.gov.

• This is a sources sought synopsis for market research purposes ONLY. It is NOT a solicitation or request for proposals.

• Submission of information is purely voluntary.

• The government assumes no financial responsibility for costs incurred in responding.

• Telephone inquiries will not be accepted or acknowledged.

• No feedback or evaluations will be provided on submissions.