R614-- Prov Shredding service FY26 Base + 4 Years Due 5/29/26 1300hrs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Providence Healthcare System in Providence, RI, is soliciting proposals for Document Shredding Services. This opportunity is designated as a Total Small Business Set-Aside. The contractor will provide comprehensive shredding services for sensitive government and medical records. Proposals are due by May 29, 2026, at 13:00 EDT.
Scope of Work
The selected contractor will be responsible for providing all necessary personnel, labor, supervision, equipment, materials, and disposal services for document destruction. Key requirements include:
- Secure destruction of sensitive, confidential, and medical records.
- Maintaining liability insurance and complying with federal/state regulations for medical documentation handling.
- Furnishing all shredding containers and keys.
- Shredding documents in accordance with VA Directive 6371 guidelines.
- Providing a monthly "Certificate of Destruction."
- Ensuring secure handling and storage of PII and other VA sensitive information.
- Ensuring contractor personnel undergo background investigations.
- Services will involve scheduled pick-ups, with requirements varying based on need.
Contract Details
- Contract Type: Non-personnel service, Firm Fixed-Price Purchase Order.
- Period of Performance: A base year from July 1, 2026, to June 30, 2027, with four subsequent option years.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 561990 (All Other Support Services) with a size standard of $16.5 Million.
- Estimated Value: The solicitation mentions an estimated value of $16.5 Million for the base year, which aligns with the NAICS size standard.
Submission & Evaluation
- Offer Due Date: May 29, 2026, at 13:00 EDT.
- Evaluation Criteria: Proposals will be evaluated based on Price, Technical capability, and Past Performance.
- Technical Evaluation: Will assess compliance with VA Directive 6371, the provided Certificate of Destruction example, the plan for final destruction, recycling capabilities, corporate experience with PII/sensitive information, and the quality control plan.
- Key Submission Requirements: Offerors must review and complete specific sections, including Section E.5 (Evaluation—Commercial Products and Commercial Services) and Section E.6 (Offeror Representations and Certifications—Commercial Products and Commercial Services). Adherence to Wage Determination rates and VA Directive 6371 must be acknowledged, with its application addressed in the technical description. A Past Performance Survey Form (Section D.3) must be completed by past customers and submitted to Jeffrey.Fleming@va.gov.
Amendments
Amendment 0001 corrected a typographical error in Section E.5. Amendment 0002 provided answers to submitted questions, clarifying various requirements and submission details, without altering the proposal deadline.