R614-- Prov Shredding service FY26 Base + 4 Years Due 5/29/26 1300hrs

Amendment / Modification

This amendment (0003) to solicitation 36C24126Q0377 incorporates FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)," by full text. This clause prohibits racially discriminatory diversity, equity, and inclusion (DEI) activities in connection with contract performance. Contractors must not engage in such activities, must provide information and reports as required by the Contracting Officer for compliance, and understand that noncompliance may lead to contract termination or ineligibility for future contracts. Contractors must also report any subcontractor violations to the Contracting Officer and take remedial actions. Compliance with this clause is material to Government payment decisions.

• FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)" is added.

• The due date for offers remains unchanged: May 29, 2026, at 13:00.

Amendment / Modification

This amendment (0004) to solicitation 36C24126Q0377 provides answers to vendor questions. Specifically, it addresses a question regarding the previous contract holder and their rate to assist bidders in making competitive bids.

• The amendment provides clarification on past contract information.

• The amendment confirms that all questions have been answered and no further questions will be accepted.

• The previous contract for Safeguard Document Destruction Inc. was for Purchase Order 36C24122P0093 with a value of $241,079.20.

• The amendment does not explicitly state a change to the offer receipt deadline, but implies that all necessary clarifications have been provided.

Amendment / Modification

This amendment to Solicitation 36C24126Q0377 provides answers to questions submitted by potential quoters. The amendment clarifies requirements related to:

• Shredding Services: The need for shredding services will vary based on requirements, with containers on a scheduled pick-up basis. Specific details are in the PWS and line-item structure.
• Section C Requirements: Vendors must review and complete specific sections, including Section E.5 (Evaluation—Commercial Products and Commercial Services) and Section E.6 (Offeror Representations and Certifications—Commercial Products and Commercial Services).
• Section D Acknowledgements: Vendors must acknowledge adherence to Wage Determination rates, VA Directive 6371 (and speak to its application in the technical description), and general notifications. The Past Performance Survey Form guidance is in Section E.5.
• Past Performance Survey Form (D.3): Section D.3 is identified as the worksheet for vendors to send to past customers for completion and submission to Jeffrey.Fleming@va.gov. This allows for past performance feedback.
• Section E.6 Completion: Vendors must complete Section E.6 (Offer Representations and Certifications). Including the FAR report from SAM is optional.

Sections C, D, E.5, E.6, and D.3 are addressed in the Q&A.

No changes to proposal deadlines or submission rules are indicated, but clarification on required documentation and completion of specific sections is provided.

Amendment / Modification

This amendment (0001) to solicitation 36C24126Q0377 corrects a typographical error in Section E.5, specifically within clause 52.212-2, "Evaluation - Commercial Items." The correction involves changing a geographic reference within the "Technical" section.

• Section 3, Technical: Specifically, a sentence under the "Evaluation" clause has been modified.

• The amendment clarifies that there are no other changes to the Request for Quote (RFQ).

• The deadline for receipt of offers is not extended by this amendment.

Solicitation / RFP / RFQ

This document is a solicitation (Standard Form 1449) for document destruction services for the Providence VA Medical Center and its surrounding Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for providing all necessary personnel, labor, supervision, equipment, materials, and disposal services.

• Provide document destruction services for Government documents containing sensitive, confidential, and medical records.

• Maintain liability insurance for the duration of the contract.

• Comply with all pertinent federal and state regulations regarding transportation and destruction of medical documentation.

• Furnish all containers and keys.

• Shred documents in accordance with VA Directive 6371 guidelines.

• Provide a written "Certificate of Destruction" monthly.

• Ensure PII and other VA sensitive information is handled and stored securely.

• Contractor personnel must undergo background investigations.

• Contract Type: Non-personnel service, firm fixed price purchase order.

• Period of Performance: Base year (07/01/2026 - 06/30/2027) with four option years.

• Estimated Value: $16.5 Million (for the base year).

• Offer Due Date: 05-29-2026 at 13:00 EDT.

• Questions Deadline: 05-12-2026 at 13:00 EST.

• Evaluation Criteria: Price, Technical, and Past Performance.

• Technical evaluation will include compliance with VA Directive 6371, Certificate of Destruction example, plan for final destruction, recycling capability, corporate experience with PII/sensitive information, and a quality control plan.

• This acquisition is UNRESTRICTED.

• NAICS Code: 561990 - All Other Support Services.

• Size Standard: $16.5 Million.

• FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

• Applicable wage determinations are listed in Section D.1 and can be viewed at https://beta.sam.gov/.

Solicitation / RFP / RFQ

This is a solicitation notice for Document Shredding Services for the Department of Veterans Affairs (VA) Providence Healthcare System (VAMC) in Providence, RI, and its associated CBOCs. The procurement is set aside for small businesses.

• Provision of Document Shredding Services.

• Not specified in this notice.

• Prospective Offerors are encouraged to register their interest on beta.sam.gov to receive notifications.

• The Contracting Officer will determine if a competitive procurement will be conducted based on responses.

• This solicitation is a Small Business set-aside.

• NAICS Code: 561990 (All other Support Services)

• Small Business Size Standard: $16.5M

• Product/Service Code: R614

• Response Date/Time/Zone: 04-23-2026 13:00 EASTERN TIME, NEW YORK, USA

• Contracting Office Address: VA Boston Healthcare System, Brockton MA 02301

• Point of Contact: Jeffrey S. Fleming, Contracting Officer, Jeffrey.Fleming@va.gov