R705--Workers Compensation Recovery Assistance

SOL #: 36C26126Q0379Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

261-NETWORK CONTRACT OFFICE 21 (36C261)

MATHER, CA, 95655, United States

Place of Performance

Palo Alto

NAICS

Collection Agencies (561440)

PSC

Debt Collection Services (R705)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6a61a450d581410f8113f0d421d74663/view

Timeline

Posted

Feb 19, 2026

Last Updated

Mar 12, 2026

Submission Deadline

Mar 17, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA) is soliciting proposals for Workers Compensation Recovery Assistance Services to identify and recover costs from California workers' compensation cases involving VA patients. This is an UNRESTRICTED acquisition for a Firm Fixed Price contract. Quotes are due March 17, 2026, at 11:00 AM PDT.

Scope of Work

The contractor will be responsible for:

Identifying California workers' compensation cases where the VA may have a claim for reimbursement for medical care provided to injured veterans.
Utilizing computerized databases and patient data to match claims.
Notifying appropriate VA facilities of identified cases.
Preparing, filing, and asserting liens with the Workers' Compensation Appeals Board (WCAB).
Negotiating with workers' compensation insurers and collecting on liens.
Remitting collected funds to the VA.
Potentially preparing and responding to appellate actions.
Maintaining computerized access to claim databases and providing monthly/quarterly reports.
Adhering to strict data privacy and security protocols (HIPAA, Privacy Act).

Contract Details

Contract Type: Firm Fixed Price.
Period of Performance: A base year from April 1, 2026, to March 30, 2027, with four (4) one-year option periods, totaling five years.
Estimated Value: $19.5 Million (as indicated in Block 9 of the solicitation).
Place of Performance: VA Palo Alto Health Care System, 3801 Miranda Ave, Palo Alto, CA 94304, USA.

Submission & Evaluation

Submission: Offerors must submit quotes electronically to Jill Williams at jill.williams@va.gov. Quotes must be prepared in two separate parts: Technical Capability and Price.
Pricing: Bidders must use the "Price Proposal Evaluation Worksheet" to submit hypothetical pricing based on offered collection percentages across four tiers of monthly collections. The "Section B - Price Schedule" outlines the five one-year CLINs for Case Identification and Collection.
Past Performance: Offerors must complete a "Past Performance Questionnaire" for each reference and include the completed surveys with their proposals.
Evaluation Factors: Key factors include Technical Capability, Past Performance, Price, and Veteran Involvement.
Offer Due Date: March 17, 2026, at 11:00 AM Pacific Time (Los Angeles, USA).

Eligibility & Notes

Set-Aside: UNRESTRICTED.
NAICS Code: 561440 (Collection Agencies).
Size Standard: $19.5 Million.
Requirements: Offerors must be registered in the System for Award Management (SAM) and a Business Associate Agreement (BAA) is required due to the handling of Protected Health Information (PHI).