R705--Workers Compensation Recovery Assistance

Other / Unclassified

This document is VAAR 852.204-72, a clause concerning Personnel Vetting and Credentialing for contractors working with the Department of Veterans Affairs (VA). It outlines definitions, general requirements for background investigations, risk and sensitivity levels, and fitness determinations for contractor personnel.

Potential bidders should note the following:

• Personnel Security Requirements: Contractors and subcontractors must ensure their personnel undergo background investigations commensurate with the risk and sensitivity level of the work. Compliance with VA Directive/Handbook 0710 is mandatory.
• Risk and Sensitivity Levels: The document specifies that positions are designated as Non-Sensitive (Tier 1/Low Risk), Tier 2/Moderate Risk, or Tier 4/High Risk. However, for this specific contract, Tier 3 and Tier 5 investigations (typically associated with security clearances) are marked as 'Not Applicable'.
• Fitness Determinations: The VA will determine the fitness of individuals to perform work. Unsuitable or unfit individuals must be immediately removed from the contract, and the contractor is responsible for replacement costs.
• Identification: The VA will provide PIV cards or other identification for contractor personnel requiring physical or logical access to VA facilities or systems. These cards must be displayed and surrendered according to VA directives.
• Lost/Stolen Cards: Contractors must immediately report lost or stolen PIV cards and submit incident reports.
• Reporting: Regular status reports on PIV card holders are required quarterly.
• Flow Down: The substance of this clause must be included in subcontracts where personnel will have physical or logical access to VA facilities or data.

Other / Unclassified

This document is a clause titled "VAAR 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION MAR 2026)". It outlines the requirements for contractor personnel regarding personal identity verification.

Bidders must comply with current Department of Veterans Affairs policy for personal identity verification if their employees require frequent and continuing physical access to VA facilities, or logical access to VA information and/or VA information systems. This clause must also be included in all subcontracts where subcontractor employees will have similar access requirements.

Amendment / Modification

This amendment modifies solicitation 36C26126Q0379 by updating specific clauses related to contractor personnel.

• Revision to VAAR 852.204-70: The clause "Personal Identity Verification of Contractor Personnel" has been revised, noting it is a deviated version.

• Addition of VAAR 852.204-72: A new clause, "Personnel Vetting and Credentialing," has been added.

• VAAR Clause 852.204-70 (Personal Identity Verification of Contractor Personnel - Deviation)

• VAAR Clause 852.204-72 (Personnel Vetting and Credentialing)

This amendment does not extend the hour and date specified for the receipt of offers. Bidders must acknowledge receipt of this amendment. There are no other changes to the terms and conditions of the solicitation.

Form / Attachment / Pricing Sheet

This document is a "Price Proposal Evaluation Worksheet" intended for offerors to submit their pricing structure. It outlines how the government will evaluate the price component of a bid based on percentages of total monthly collections.

• Offeror's Company Name: Field to be filled in by the bidder.
• Percentage Breakdown: Offerors must enter a percentage for four tiers of monthly collections:
  • $0 to $100,000
  • $100,000 to $200,000
  • $200,000 to $300,000
  • $300,000 and above
• Evaluation Calculation: The worksheet provides a template for the government to calculate the proposed price using the percentages provided by the offeror against specific dollar amounts (Item a, b, c, d).
• Signature Block: Fields for printing the full name and signature of the offeror's representative.

Offerors must complete and submit this worksheet as part of their bid or proposal. The percentages entered will directly influence the calculated price used for evaluation purposes. There are no stated restrictions on the percentages that can be submitted.

Form / Attachment / Pricing Sheet

This document, "Section B - Price Schedule," outlines the pricing structure and delivery schedule for the California Worker’s Compensation Case Identification and collection activities. It serves as a guide for bidders to provide hypothetical pricing for bid evaluation purposes.

• Contract Period of Performance: The contract spans five one-year CLINs, from April 1, 2026, to March 31, 2031.

• CLIN Items: Each CLIN (0001, 1001, 2001, 3001, 4001) covers "Case Identification and Collection" for a specific year within the performance period.

• Pricing: Offerors must use the "Price Proposal Evaluation Worksheet" (referenced but not provided here) to submit hypothetical pricing based on offered collection percentages. The prices listed in this schedule are hypothetical for evaluation.

• Contract Type: This is a Firm Fixed Price contract. The per-hour rate must include all associated costs.

• Proposal Preparation: Bidders must use the provided structure and adhere to the instructions for submitting pricing. Altering CLIN items without expressed approval may result in the bid being deemed non-responsive.

• Evaluation: The hypothetical pricing provided by bidders will be used for bid evaluation.

• Scope: The work involves Case Identification and Collection activities for the Office of General Counsel, Veterans Integrated System Networks. The full scope is detailed in the Statement of Work.

• No Guarantees: The VA does not guarantee a minimum or maximum amount of collections under this contract.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for evaluators to provide feedback on a company's past performance for the "Workers Compensation Recovery Assistance" solicitation (ID: 36C26126Q0379). Offerors are instructed to complete a separate survey for each reference and include the completed surveys with their proposals.

• Offeror Instructions: Complete a separate survey for each reference and include with proposal.
• Evaluator Instructions: Provide comments on the company's past performance. Evaluator identity is confidential. Email signed survey to jill.williams@va.gov.
• Company Information: Fields for the name of the company being evaluated, evaluator's name/signature, and evaluator's company name/address/phone.
• Contract Details: Section to list contracts the company provided, including total contract amount, dates of performance, and contract number.
• Evaluation Questions: Includes a rating scale (Excellent, Good, Fair, Marginal, Unacceptable) for overall quality of work, with space for comments, and a question regarding performance issues/concerns and how they were handled.

Bidders must use this questionnaire to solicit feedback from their references. The completed questionnaires will be a required part of the proposal submission, contributing to the evaluation of the offeror's past performance.

Solicitation / RFP / RFQ

This solicitation is for services to identify California workers' compensation cases where the Department of Veterans Affairs (VA) may have a claim for reimbursement for medical care provided to injured veterans. The contractor will identify these cases and perform all necessary actions to recover costs on behalf of the VA.

• Identify California workers' compensation cases involving VA patients.

• Utilize computerized databases and patient data to match claims.

• Notify appropriate VA facilities of identified cases.

• Prepare, file, and assert liens with the Workers' Compensation Appeals Board (WCAB).

• Negotiate with workers' compensation insurers.

• Collect on liens and remit collections to the VA.

• Potentially prepare and respond to appellate actions.

• Maintain computerized access to claim databases and provide monthly/quarterly reports.

• Adhere to strict data privacy and security protocols (HIPAA, Privacy Act).

• Contract Type: Firm Fixed Price.

• Period of Performance: April 1, 2026, to March 30, 2027, with four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but Block 9 indicates $19.5 Million.

• Offerors must submit quotes electronically to Jill Williams at jill.williams@va.gov.

• Quotes must be prepared in two separate parts: Technical Capability and Price.

• Key evaluation factors include Technical Capability, Past Performance, Price, and Veteran Involvement.

• Offer Due Date: March 17, 2026, at 11:00 AM PDT.

• The acquisition is UNRESTRICTED.

• NAICS Code: 561440 (Collection Agencies).

• Size Standard: $19.5 Million.

• Offerors must be registered in the System for Award Management (SAM).

• A Business Associate Agreement (BAA) is required due to handling of Protected Health Information (PHI).

Solicitation / RFP / RFQ

This solicitation is for Workers Compensation Recovery Assistance Services. The Department of Veterans Affairs (VA) is seeking vendors to provide these services.

• The specific services required are related to Workers Compensation Recovery Assistance.

• Not specified in this document.

• The solicitation will close on March 17, 2026, at 11:00 am Pacific Time, Los Angeles, USA.

• Proposals or quotes are due by the response date.

• This solicitation is set-aside for Small Businesses only.

• The solicitation is expected to be posted on or around February 19, 2026.

• The NAICS Code is 561440 (Collection Agencies).

• The Product/Service Code is R705 (Logistics Support Services).

• The Place of Performance is VA Palo Alto Health Care System, 3801 Miranda Ave, Palo Alto, CA 94304, USA.

• The Contracting Officer is Jill Williams at jill.williams@va.gov.