Rec Trac (FY 26)

SOL #: FA483026Q0010Sources Sought

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Air Force

FA4830 23 CONS CC

MOODY AFB, GA, 31699-1700, United States

Place of Performance

Fort Moore, GA

NAICS

Manufacturing and Reproducing Magnetic and Optical Media (334610)

PSC

Business Application Off The Shelf Software Delivered By Perpetual License, Which Also Encompasses Enterprise Level Software Enabling Mission Capability And Business Operational Support. (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fa8a753d44304d77aadadfe5f67e62a4/view

Timeline

Posted

Feb 6, 2026

Last Updated

Feb 18, 2026

Response Deadline

Feb 11, 2026, 3:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force (23rd FSS at Moody AFB) is conducting a Sources Sought for market research to identify qualified vendors for a Recreation Management and Point of Sale (POS) system, specifically RecTrac or a compatible solution. This notice is for information gathering only and does not constitute a solicitation or guarantee a future contract. Responses are due February 11, 2026.

Scope of Work

The 23rd FSS seeks a modern, fully integrated, and scalable Recreation Management and POS system to replace fragmented processes. The system must improve day-to-day operations, enhance customer experience, and strengthen financial accountability across various recreational programs, memberships, retail sales, and facilities at Moody AFB.

Key functional requirements include:

Activity & Program Registration: Manage classes, camps, events with flexible pricing, roster tracking, and waitlist management.
Facility & Rental Management: Centralized scheduling for parks, rooms, fields, preventing double-booking, and supporting online reservation requests.
Integrated Point of Sale (POS): Support retail and activity-related sales with modern hardware, inventory tracking, and high-volume transaction processing.
Financial & Reporting Module: Centralized financial module for all transactions, end-of-day reconciliation, detailed reports, and PCI DSS compliance compatible with Air Force payment systems.

Technical requirements emphasize a cloud-based Software-as-a-Service (SaaS) solution for scalability and security, with all payment components being PCI DSS compliant.

Contract & Timeline

Type: Sources Sought / Market Research
Set-Aside: Total Small Business Set-Aside (FAR 19.5)
Response Due: February 11, 2026, 3:00 PM EST
Published: February 6, 2026

Vendor Responsibilities

The selected vendor will be responsible for project management, system implementation & configuration, data migration, training, and ongoing support & maintenance with a Service Level Agreement.