Receipt Inspectors

Solicitation / RFP / RFQ

This document outlines the proposal submission instructions and format requirements for an unspecified solicitation. It details how offerors must submit their proposals electronically via the PIEE Solicitation Module and the consequences of non-compliance.

• Proposals must be clear, unambiguous, and comply with detailed instructions to avoid ineligibility.

• All required proposal information must be uploaded directly into the PIEE Solicitation Module.

• In case of PIEE system downtime, immediate notification to the Contracting Officer is required.

• Proposals must be submitted by the specified closing date and time; late submissions will not be considered.

• Not specified in this document.

• Submission Method: Electronic submission via the PIEE Solicitation Module.

• Format Requirements:

  • 8.5 x 11 inch paper, single-spaced typed lines, 1-inch margins.
  • Font: 12-point Times New Roman (9-point for graphs/charts and Excel spreadsheets).
  • Excel spreadsheets must include formulas, not hard data.
  • No hyperlinks.
  • Proposals must be in English and U.S. dollars.
  • Compatible with Microsoft Office 2010+ or Adobe Acrobat (PDF); PDF files must be searchable.

• Proposal Organization:

  • Volume I - Technical (Factor 1): 40 pages (Technical Approach, Management Approach, Personnel Approach). Staffing Plan has no page limit. Key Personnel resumes are limited to 2 pages each.
  • Volume II - Past Performance (Factor 2): 20 pages (Past Performance References).
  • Volume III - Cost Proposal (Factor 3): No page limit (Cost Proposal Spreadsheet, Cost Proposal Narrative).
  • Volume IV - Contract Documentation: No page limit (Cover letter, Solicitation Fill-ins, Small Business Participation, OCI Mitigation Plan, Pre-Award Survey (SF1408), Security Requirements (DD 254)).

• Key Sections within Volumes:

  • Volume I: Includes requirements for resumes of proposed personnel for Receipt Inspectors and supervision, and a detailed Staffing Plan.
  • Volume II: Requires three past performance references (more for subcontractors) within the last three years.
  • Volume III: Details pricing, cost proposal spreadsheet requirements (including formulas and crosswalks to eCRAFT labor categories), cost proposal narrative, and subcontractor cost proposal requirements. Specifics on direct labor rates, payroll verification, uncompensated overtime, and ODCs are provided.
  • Volume IV: Includes requirements for a cover letter, solicitation fill-ins, small business participation plan (100% set-aside for small business with NAICS 541330 and size standard of $47M), OCI Mitigation Plan, Pre-Award Survey (SF1408), Security Requirements (Attachment 6 - DD254), Government Furnished Property (N/A), and CMMC UIDs.

• This solicitation is 100% set aside for small business concerns.

• Small business concerns must meet the size standard for NAICS code 541330 (average annual receipts less than $47,000,000 over the last five fiscal years).

• Offerors must be certified as small businesses in SAM.gov at the time of proposal submission.

• Resources for navigating the PIEE Solicitation Module are available at https://dodprocurementtoolbox.com/site-pages/solicitation-module.

• Proposals that do not meet formatting requirements may be deemed unresponsive.

• Offerors must address specific understanding, capability, experience, and technical approach regarding the requirements.

• Organizational charts and corporate policies for OCI mitigation do not count towards page limitations.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation N3904026R0002.

• Personnel Clearances: Final adjudicated Secret Personnel Security Clearances are required prior to arrival; interim clearances are not sufficient for badging and assignment.
• Escalation Rates & ODCs: The escalation table and ODC table in Attachment 7 have been updated with values. Offerors are to propose ODCs based on their staffing approach.
• Past Performance Reference: The requirement for an additional past performance reference for subcontractors is 10% of total labor hours, not 100%.
• Key Personnel: The Contracts Manager is a key personnel position, and their hours should be proposed by the contractor as stated in Section 1.2 of the SOW.
• Proposal Deadline: The proposal due date has been extended by one week to March 27, 2026, at 1:00 PM EST.
• NAICS Code: The correct NAICS code for this solicitation is 541330. The mention of 541380 was an administrative error.
• Resumes: Offerors are required to submit personnel resumes to support the quantity of personnel needed for both base and option years.
• Supervisor for Second Shift: A supervisor is required for the second shift in Option Years 1 and 2. The PWS has been updated to reflect this change and include the Level of Effort (LOE) for the second shift supervisor.

The proposal deadline has been extended. Several tables and sections within the solicitation documents (Attachment 7, PWS) have been updated based on these clarifications. The correct NAICS code has been confirmed.

Solicitation / RFP / RFQ

This document outlines the instructions for submitting offers and the required format for proposals related to a SAM.gov opportunity. It details how proposals should be structured, formatted, and submitted to ensure they are considered for award.

• Proposals must be submitted through the PIEE Solicitation Module by the specified closing date and time.

• Proposals must adhere to a strict format, including 8.5 x 11 inch paper, single-spaced typed lines, 1-inch margins, and 12-point Times New Roman font (with exceptions for graphics and spreadsheets).

• Specific formatting requirements for spreadsheets, including the use of formulas and avoidance of hard data, are detailed.

• Proposals must be in English and U.S. dollars, and compatible with Microsoft Office 2010 or newer, or Adobe Acrobat (PDF).

• Files must follow a specific naming convention.

• The document outlines a multi-volume proposal structure: Volume I (Technical), Volume II (Past Performance), Volume III (Cost Proposal), and Volume IV (Contract Documentation).

• Page limitations are specified for each volume and element.

• Specific requirements for each volume include technical approach, management approach, personnel approach, past performance references, cost proposal details, cover letter, solicitation fill-ins, small business participation, OCI mitigation plan, pre-award survey, and security requirements.

• Proposals must be submitted electronically via the PIEE Solicitation Module.

• Failure to comply with submission instructions or formatting requirements may result in the proposal being deemed unresponsive or ineligible for award.

• The Government reserves the right to reject any proposal that does not comply with instructions.

• Evaluation will consider the proposal's adherence to the SOW, technical approach, management approach, personnel approach, past performance, and cost.

• The solicitation is 100% set aside for small businesses.

• Companies proposing as a subcontractor must meet a specific average annual receipt threshold based on the NAICS code 541330.

• Offerors must be certified as a small business in SAM.gov at the time of proposal submission.

• Resources for navigating the PIEE Solicitation Module are provided.

• Specific attachments are referenced for Staffing Plan, Past Performance Reference, Cost Proposal Spreadsheet, and DD254 Security Requirements.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the systematic method the Government will use to evaluate contractor performance for a stated contract. It details what will be monitored, how monitoring will occur, who will conduct it, and how efforts and results will be documented.

• Purpose: To provide a systematic method for evaluating contractor performance.
• Government Roles & Responsibilities: Defines roles for the Contracting Officer (KO), Contract Specialist (CS), and Contracting Officer's Representative (COR), including their specific responsibilities in surveillance and contract administration.
• Contractor Representatives: Refers to the contract for current contractor representative details (TBD).
• Performance Standards: Outlines that performance standards define required service levels, and these, along with Acceptable Quality Levels (AQLs), are detailed in a Performance Requirements Summary Table (PRS Table) attached to the contract.
• Methods of QA Surveillance: Lists various methods the COR may use, including Direct Observation, Periodic Inspection, User Survey, Validated User/Customer Complaints, 100% Inspection, Periodic Sampling, Random Sampling, Progress or Status Meetings, and Analysis of Contractor's Progress Reports.
• Ratings: Describes a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used to evaluate performance against standards and AQLs.
• Documenting Performance: Details procedures for general documentation (COR Status Report, CPARS) and handling Marginal/Unsatisfactory performance, including Contract Discrepancy Reports (CDRs).
• Evaluation Areas: Lists areas the COR will assess, including Technical/Quality, Cost Control, Schedule/Timeliness, Management/Business Relations, Small Business Subcontracting, Regulatory Compliance, and other unique areas.
• Frequency of Measurement: States that periodic measurements will be taken as specified in the PRS Table.
• SOW Task Areas (Attachment): Includes a table detailing specific SOW task areas (e.g., Training Plan, Fully Trained Employees, On-Site Supervision, Key Personnel) with required services, performance standards, acceptable quality levels, and methods of surveillance.

This QASP is crucial for bidders as it defines how their performance will be measured and evaluated if awarded the contract. It highlights the government's expectations regarding quality, timeliness, and compliance, and outlines the surveillance methods and rating systems that will be employed. Understanding these requirements and evaluation criteria is essential for developing a compliant and competitive proposal and for successful contract execution.

Form / Attachment / Pricing Sheet

This document provides the "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the towns of Eliot and Kittery in YORK COUNTY, MAINE. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. This information is crucial for contractors to ensure compliance with labor laws when bidding on or performing contracts in the specified locations.

• Wage Determination Number: 2015-4011, Revision No.: 32, dated 12/03/2025.
• Applicable Locations: Eliot, Kittery, YORK COUNTY, MAINE.
• Occupational Listings: Detailed lists of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: General information on required fringe benefits, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and specific provisions for Executive Orders 13706 and 13658.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage), outlining contractor obligations.
• Conformance Process: Guidance on how to request authorization for additional classifications and wage rates not listed in the determination.

Bidders must review this document to understand the minimum labor costs associated with performing work in the specified locations. Failure to comply with these wage and fringe benefit requirements can lead to contract violations. The document helps bidders accurately calculate labor costs for their proposals and ensures fair compensation for employees working on federal contracts.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing the requirements for a Performance and Cost Report (Data Item No. 002).

• Data Item Number: 002
• Title: PERFORMANCE AND COST REPORT
• Authority: DI-FNCL-80912A
• Contract Reference: SOW Para.5.2
• Frequency of Reporting: Bi-weekly for the term of the contract.
• As of Date: The last day of the reporting period.
• First Submission: For the first scheduled meeting or determined upon contract start.
• Subsequent Submissions: Bi-weekly schedule following the initial report.
• Submission Method: Electronically through WAWF and via email to kyle.a.scouten.civ@us.navy.mil and jibran.d.smith.civ@us.navy.mil.

This CDRL specifies a mandatory reporting requirement for contractors. Bidders should note the frequency, content (implied by "Performance and Cost Report"), submission method, and deadlines for this report when preparing their proposals and planning for contract execution.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, Contract Security Classification Specification. It provides security requirements for contractors involved in efforts that may involve classified information. This specific form is for solicitation purposes and will be updated before a contract is issued.

• Clearance and Safeguarding: Specifies the level of facility security clearance (Secret) and safeguarding required for classified information/material at the contractor facility.
• Contract Information: Identifies the solicitation number (N3904026R0002) and indicates it is not a follow-on contract.
• Contractor Information: Placeholder for contractor details (TBD).
• Performance Location: Receipt Inspection Branch, Portsmouth Naval Shipyard, Kittery, ME.
• Procurement Description: Non-Nuclear technical support to the Receipt Inspection Branch at Portsmouth Naval Shipyard.
• Access to Classified Information: Details the types of information the contractor may access, including National Intelligence Information (SCI, Non-SCI), Controlled Unclassified Information (CUI), and specifically Naval Nuclear Propulsion Information (NNPI).
• Contractor Actions: Outlines what the contractor will do, such as receiving, storing, and generating classified information or material, and performing services.
• Security Guidance: Provides specific guidance on handling CUI, NNPI, and critical information (CI) associated with NAVSEA Portsmouth Naval Shipyard. It also details requirements for reporting security incidents and handling public release requests.
• Points of Contact: Lists points of contact for the Government Contracting Activity (GCA) and for security-related matters.

This form is crucial for potential bidders as it outlines the security clearance and handling requirements for classified information that will be necessary to perform the contract. Bidders must assess their ability to meet these security requirements, including obtaining the necessary Secret clearance for employees and adhering to strict protocols for handling NNPI and CUI. The document also identifies key personnel and locations relevant to the security aspects of the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 Past Performance," is a template for offerors to provide past performance reference information. It is intended to guide bidders in detailing their relevant experience for this solicitation.

• Company Name
• CAGE Code
• DUNS Number
• Program Name
• Contract/Task Order Number
• Program Manager
• Contracting Officer
• Contracting Officer’s Representative
• Contract Type
• Period of Performance
• Total Value of Award

Offerors are required to use this attachment to describe how their past performance references are relevant to the solicitation's SOW/PWS, including details on similarity in scope and complexity. This information is crucial for the government's evaluation of the offeror's ability to successfully perform the required work.

Form / Attachment / Pricing Sheet

This document is a cost proposal spreadsheet template provided as an attachment to Solicitation No. N3904026R0002. It is intended for bidders to detail their proposed costs for the opportunity.

• Cost Breakdown: Requires detailed breakdown of costs by labor category (prime and subcontractor), including hours, rates, and amounts for base period and option years.
• Indirect Costs: Includes sections for overhead, fringe benefits, and G&A expenses.
• Subcontractor Costs: Specific fields for detailing subcontractor proposed costs and fees, including pass-through amounts.
• Fee Calculation: Separate sections for calculating prime contractor fees on both prime and subcontractor labor, with reference to maximum allowed fees.
• Other Direct Costs (ODCs): A section for non-labor related direct costs.
• Pass Through Analysis: A table to analyze subcontractor costs and fees relative to the maximum pass-through allowed by the SeaPort-e IDIQ Contract.
• Fee Analysis: A table to analyze prime contractor fees relative to the maximum allowed.

This spreadsheet is critical for bidders to accurately calculate and present their total proposed cost. It outlines the specific cost elements and fee structures the government expects to see in a proposal. Bidders must carefully complete this template to ensure their cost proposal is compliant and competitive, paying close attention to the distinctions between cost and fee, and adhering to the specified pass-through and fee limitations.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Staffing Plan.xlsx," is an Excel spreadsheet intended to capture the staffing plan for the solicitation N3904026R0002. Bidders are required to provide their staffing details in the format specified within this attachment.

• Company Name: To be provided by the offeror.

• Labor Categories: Includes Company Labor Category and eCraft Labor Category.

• PWS Task Area Supported: Specifies which part of the Performance Work Statement the labor supports.

• Location: The work location.

• Labor Hours Proposed: Broken down by Base Year and Option Years 1-4.

• % of Total Time Dedicated to Contract: Percentage of a resource's time allocated to this contract.

• Years of Relevant Experience: Required experience for the role.

• Highest Education Degree Attained & Degree Area: Educational qualifications.

• Security Clearance Level: Required security clearance.

• Citizenship: Citizenship requirements.

• Certifications: Any required professional certifications.

• Notes: Additional remarks.

• The full staffing plan must be provided in the specified format.

• Information should be sorted first by "Task Area" and then by "Labor Category."

• Contingent hires must be prefaced with "Contingent - ".

• Key personnel must be prefaced with "Key - ".

• "TBD" should be used for non-key positions without identified personnel, and potentially for surge or special study CLINs/SLINs if applicable.

This attachment is critical for bidders to detail their proposed staffing approach, including labor hours, experience, and qualifications for each role. It directly impacts the evaluation of the proposal and demonstrates the offeror's capability to meet the contract's personnel requirements.