Regulated Medical Waste (RMW) Disposal and Incineration Services

Amendment / Modification

This amendment to Solicitation HT942626RE008, dated 23 Feb 2026, serves to provide answers to questions received from potential bidders.

• The primary change is the addition of an attachment containing "Questions and Answers to Solicitation HT9426RE008".

• This amendment does not explicitly state changes to proposal deadlines or submission requirements, but bidders should review the attached Q&A document for any clarifications that may impact their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions and addresses issues related to accessing solicitation documents for Solicitation HT9426RE008.

• Incumbent/Recompete Status: A vendor inquired about whether this is a brand-new project or an incumbent/recompete, requesting award numbers or past customer purchases of similar services. The response indicates that Curtis Bay Energy Inc. (3200 Hawkins Point Rd, Baltimore, MD 21226, W81XWH-20-D-0065) is associated with this effort.
• Document Access Issues: Multiple vendors reported being unable to open Word documents associated with the Notice ID, citing permission issues or encryption with Microsoft Information Protection. The contracting office stated that revised documents were uploaded to SAM.

This Q&A document clarifies the incumbent contractor and addresses technical issues with document access, confirming that revised versions have been uploaded to SAM. Vendors should ensure they can access all uploaded documents.

Other / Unclassified

This document provides "Ordering Information" for Regulated Medical Waste (RMW) Disposal and Incineration services under an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. It details the procedures for placing orders, including authorized ordering offices and personnel, and specifies requirements for both Government Purchase Card (GPC) orders (under $25,000) and written delivery orders (over $25,000).

• Ordering Procedures: Outlines how orders will be placed, distinguishing between GPC orders (phone/email) and written delivery orders (SF1449). It specifies minimum information required for written delivery orders.
• Authorized Personnel: Lists specific US Army and Naval offices authorized to place orders, including USAMRAA, USAMRIID, WRAIR, and NMRC-BDRD.
• Contract Period: The IDIQ contract has a 60-month ordering period, estimated from March 22, 2026, to March 21, 2031.
• Minimum Guarantee: A guaranteed minimum order of $25,000.00 is specified for the initial order after contract award.
• Reporting and Invoicing: Details requirements for quarterly GPC reports and invoice submission procedures.
• Contracting Officer Authority: Emphasizes that only the Contracting Officer (CO) has the authority to modify contract terms or approve changes. Contractors must direct all requests and clarifications in writing to the CO.

Form / Attachment / Pricing Sheet

This Quality Assurance Surveillance Plan (QASP) outlines the government's systematic method for evaluating contractor performance for Regulated Medical Waste (RMW) Disposal and Incineration Services. It details what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented. The QASP is a "living document" that may be revised with contractor coordination.

• Performance Objectives & Standards: Defines specific services to be monitored, including:
  • Providing a signed manifest to the Contracting Officer's Representative (COR) or Technical Point of Contact (TPOC) at the time of RMW pick-up (100% monthly Acceptable Quality Level (AQL)).
  • Submitting a destruction report with the invoice for each pick-up, including specific details like Handler Name, Destination Facility, Generator ID, and a Certification Statement (100% monthly AQL).
  • Providing a copy of the weight ticket to the COR/TPOC prior to departing the location, and a subsequent copy after disposal/incineration (100% monthly AQL).
• Surveillance Methods: The COR will use direct observation, periodic inspection, 100% inspection, and progress/status meetings to monitor performance.
• Performance Ratings: Performance will be rated as Exceptional, Satisfactory, or Unsatisfactory based on meeting contractual requirements.
• Documentation: Acceptable performance is documented. Unacceptable performance leads to contractor notification, potential Contract Discrepancy Reports (CDRs), and may require corrective action plans. CDRs can impact payment or lead to contract termination.
• Frequency: Measurements are taken periodically as specified in the AQLs, with monthly assessments and quarterly performance meetings.

This QASP is crucial for bidders as it clearly defines the specific performance standards, acceptable quality levels (AQLs), and surveillance methods the government will use to evaluate the contractor's performance. Understanding these details is essential for:

• Developing a compliant and effective technical proposal that addresses all performance expectations.
• Ensuring proposed solutions and quality control plans align with the government's monitoring approach.
• Anticipating how performance will be measured post-award, which can impact past performance ratings and potential contract actions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Regulated Medical Waste (RMW) pickup, disposal, and incineration services for the United States Medical Research Institute of Infectious Disease (USAMRIID), Walter Reed Army Institute of Research (WRAIR), and Naval Medical Research Command (NMRC) - Frederick.

• Provide non-personal services for RMW pickup, disposal, and incineration.

• Services include personnel, equipment, supplies, transportation, and facilities.

• Contractor must be permitted by the Maryland Department of the Environment for refuse disposal by incineration.

• Contractor shall supply personnel, vehicles, and 200-gallon red bins for RMW disposal.

• Monthly collections are estimated between 70 to 95 bins.

• Contractor must comply with MEDCOM Regulation 40-35 and all Federal, State, and local laws.

• HAZMAT drivers must be U.S. Citizens with valid USG identification.

• Incinerated ash must be transported to an approved, secure landfill.

• Contractor may be asked to provide disposable transport boxes and autoclave bags.

• Pickup services are expected three times per week (Monday, Wednesday, and Friday).

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Specific performance objectives, standards, acceptable quality levels (AQLs), and methods of surveillance are detailed in Technical Exhibit A (PRS).

• Key deliverables include manifests, destruction reports, spill response plans, weight tickets, and vehicle placarding.

• Pick-up locations include various buildings at Fort Detrick, MD, and the Forest Glen Annex in Silver Spring, MD.

• Specific building and generator information is provided.

• Contractor must have State of Maryland Department of the Environment Certification as a Special Medical Waste (SMW) Hauler.

• Drivers require specific training as per State and Federal regulations.

• Contractor personnel must comply with security requirements, including installation access and background checks.

• Required training includes Anti-Terrorism (AT) Level I, OPSEC, and iWATCH.

• Contractor employees must identify themselves as contractors and not government officials.

• Contractor vehicles must be clearly marked with the company name and meet safety, HAZMAT, and environmental requirements.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for a solicitation, indicating the Government intends to award a Single Firm-Fixed Price (FFP) contract on a competitive basis using a Best Value Tradeoff process. The award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• Technical Approach: Must demonstrate a clear understanding of tasks, methodology, flexibility, and ability to perform. Includes two "Pass/Fail" requirements: Applicable Licenses and Approved Disposal Facility.

• Past Performance: Will be evaluated based on recency (within 3 years of solicitation closing date) and relevancy to the scope and magnitude of this solicitation.

• Price: Will be evaluated separately for fairness and reasonableness, considering prices of bags/bins/pounds, other direct costs, uniformity with market prices, and consistency with the technical approach.

• Contract Type: Single Firm-Fixed Price (FFP).

• Option to Extend Services Clause (FAR 52.217-8) will be included.

• Proposals will be evaluated based on Technical Approach, Past Performance, and Price.

• Best Value Tradeoff process will be used, meaning the award may not go to the lowest-priced or highest-rated non-cost/price proposal.

• Initial proposals should contain the best terms, as discussions may not be held (except for clarifications).

• Proposals received after the due date and time may not be considered.

• Written proposals must remain valid for sixty (60) calendar days after the closing date.

• Offerors must complete SF 1449 (Blocks #12-#18) and annual representations/certifications via SAM.gov.

• Full and Open Competition is indicated.

• Offerors must demonstrate they have or will have applicable licenses and an approved disposal facility by the contract award date.

• Six categories of Regulated Medical Waste must be handled: Pathological Waste, Human Blood and Blood Products, Cultures and Stocks of Infectious Agents, Contaminated Sharps, Isolation Wastes, and Contaminated Animal Carcasses.

• Offerors must provide detailed pricing information in a Microsoft Excel workbook, with separate files for each year in "Read Only" format.

• Travel costs must be detailed, including purpose, origin, destination, and duration.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to a Request for Proposal (RFP) for a Firm-Fixed-Price (FFP) Indefinite Delivery / Indefinite Quantity (ID/IQ) Contract. The contract will have a Five (5) Year Ordering Period with a possibility of a Six (6) Month Extension. Proposals must be submitted electronically, and the source selection process will be based on "LOWEST PRICE TECHNICALLY ACCEPTABLE."

• Offerors must submit all requested proposal sections electronically.

• Proposals must be factual, accurate, complete, practical, specific, and logically assembled, demonstrating a clear understanding of the work.

• The North American Industry Classification System (NAICS) code is 562112 – Hazardous Waste Collection, with a Small Business Size Standard of $47 Million.

• Past Performance will not be an evaluation factor.

• Contract Type: Firm-Fixed-Price (FFP) Indefinite Delivery / Indefinite Quantity (ID/IQ).

• Period of Performance: Five (5) Year Ordering Period, with a Six (6) Month Extension option.

• Payment Method: Through the Procurement Integrated Enterprise Environment (PIEE – formerly WAWF).

• The contract will include FAR 52.217-8 Option to Extend Services.

• Proposal Submission Instructions:

  • Electronic/Digital delivery is required; no hard copies will be accepted.
  • Failure to submit all documents concurrently and in accordance with instructions may render a proposal unacceptable or ineligible.
  • Proposals should provide a minimum offer acceptance period of 60 days.
  • Proposal files must not be compressed (zipped).
  • Offerors must complete annual representations and certifications electronically through the System for Award Management (SAM).

• Proposal Structure: Proposals require three volumes:

  • Volume I: Technical Proposal (Factor #1) – including applicable licenses and approved disposal facility.
  • Volume II: Past Performance (Factor #2) – Note: While a volume is required, Past Performance will not be an evaluation factor (L.7).
  • Volume III: Price (Factor #3) – total price for each Contract Line Item Number (CLIN).

• Evaluation Criteria:

  • Source selection is based on "LOWEST PRICE TECHNICALLY ACCEPTABLE."
  • Past Performance will not be an evaluation factor.
  • Cost Proposal will be evaluated against an Independent Government Cost Estimate (IGCE) and other sources.
  • A Total Evaluated Price (TEP) will be established based on one hour of labor for all or randomly selected labor categories for base and option periods.
  • Unbalanced pricing may lead to an unacceptable offer.

• Key Deadlines:

  • Request for Proposal Issued: 13 February 2026
  • Cut Off to Submit Questions: 20 February 2026
  • Government Response to Questions: 24 February 2026
  • Proposal Due Date: 16 March 2026
  • Evaluation of Proposal: 17 March 2026
  • Contract Award Expected: 19 March 2026

• Questions: Offerors may submit questions electronically to the Contract Specialist via email up to, and right before, proposal submission.

• NAICS code: 562112 – Hazardous Waste Collection, with a Small Business Size Standard of $47 Million.

• Points of Contact (POCs) for the solicitation are Ms. Kirstin L. Quinn (Kirstin.L.Quinn.civ@health.mil, 301-619-2480) and Ms. Tonya R. Kreps (Tonya.R.Kreps.civ@health.mil, 301-619-2519).

• Proposals should adhere to formatting guidelines, including a 12-point minimum font size (Times New Roman preferred).

Solicitation / RFP / RFQ

This solicitation is for Regulated Medical Waste (RMW) Collection, Disposal, and Incineration Services, including Sharps Containers. The services are required to support USAMRIID and other specified locations.

• Collection, disposal, and incineration of Regulated Medical Waste (RMW).

• Provision of personnel, vehicles, RMW bins, and related equipment.

• Transport of Special Medical Waste (SMW) to an approved offsite SMW incinerator facility.

• Cleaning of carts or reusable bins using an EPA registered hospital grade detergent/disinfectant.

• Provision of 200-gallon, 4-wheeled reusable bins.

• Transport of RMW to an approved, secure landfill for disposal, rendering the waste unrecognizable.

• Bags must comply with ASTM 1709 (Impact Resistant) and Maryland Department of Transportation (DOT) 1999 (Tear Resistant) Standard.

• Contractor must possess all applicable, current, and valid licenses for waste disposal prior to contract award.

• Contract Type: Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: March 22, 2026, to March 21, 2031 (with potential for extensions).

• Estimated Quantities: Vary by line item, with significant quantities for USAMRIID and WRAIR locations (e.g., 1,000,000 Pounds each).

• Offer Due Date: March 16, 2026, 11:00 AM.

• Evaluation Factors: Technical Approach (including Applicable Licenses and Approved Disposal Facility), Past Performance, and Price.

• Submission Instructions: Refer to "Instructions to Offerors" and "Ordering and GPC Information" attachments.

• Payment: Via Wide Area WorkFlow (WAWF).

• This acquisition is listed as "UNRESTRICTED."

• NAICS Code: 562112 (Medical Waste Treatment and Disposal).

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and by full text.

• Attachments include Performance Work Statement (PWS), Quality Assurance Surveillance Plan, Evaluation Criteria, Instructions to Offerors, and Ordering and GPC Information.