Remove & Replace 3 & 4-Ton Mini Splits (Fort Lauderdale, FL)

SOL #: 1232SA26Q0207Combined Synopsis/Solicitation

Overview

Buyer

Agriculture

Agricultural Research Service

USDA ARS AFM APD

BELTSVILLE, MD, 20705, United States

Place of Performance

Fort Lauderdale, FL

NAICS

Commercial and Institutional Building Construction (236220)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Pumps And Compressors (J043)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ea8f1cdba81f4499be6f1f7a71d2c3d5/view

Timeline

Posted

Feb 13, 2026

Last Updated

Mar 13, 2026

Submission Deadline

Mar 20, 2026, 4:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Department of Agriculture (USDA), Agricultural Research Service (ARS), is seeking quotations for the removal and replacement of 3-Ton and 4-Ton mini-split and split HVAC systems at its Invasive Plant Research Lab in Fort Lauderdale, FL. This is a Total Small Business Set-Aside opportunity issued as a Request for Quotation (RFQ).

Scope of Work

The project involves:

Removing an existing 3-Ton Mitsubishi mini-split unit and replacing it with a like 3-Ton unit.
Removing an existing 4-Ton split system (including associated ductwork) and replacing it with a new ductless mini-split system.
Insulating suction lines and re-doing electrical connections for the new 4-Ton unit.
Repairing damaged ceiling tiles and sealing holes left by the old units.
Disposing of all old equipment.
Testing new units for proper operation.

Work hours are Monday through Friday, 7:30 AM to 4:00 PM, and must be completed by July 30, 2026.

Contract Details

Contract Type: Firm Fixed Price Contract.
Award Type: The Government intends to make one award.
Set-Aside: Total Small Business Set-Aside (NAICS 236220, size standard $45M).
Product/Service Code: J043 - Maintenance, Repair And Rebuilding Of Equipment: Pumps And Compressors.

Submission & Evaluation

Quotes Due: March 20, 2026, by 4:00 PM ET.
Submission Method: Email to Spencer Hamilton at spencer.hamilton@usda.gov.
Required Quote Contents: Company letterhead, pricing, SAM UEI#, acknowledgement of amendments (SF-30), active SAM.gov registration, completed electronic annual representations and certifications, technical experience (2-3 similar projects within 5 years), and past performance (3 similar projects within 5 years).
Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).
Required Forms: Bidders must utilize Form ARS-371 (Construction Progress and Payment Schedule) and Form ARS-372 (Contractor's Request for Payment Transmittal). Prevailing wage rates (DOL FL20260197) for Broward County, FL, apply.

Key Dates & Contacts

Site Visit: March 5, 2026, at 10:00 a.m. ET. RSVP required by March 4, 2026.
Questions Deadline: March 12, 2026, by 12:00 p.m. ET. Submit questions to spencer.hamilton@usda.gov.
Contracting Officer: Spencer Hamilton (spencer.hamilton@usda.gov).

Additional Notes

Offerors must hold prices firm for 90 calendar days. Bid guarantees are not required for proposals under $150K. Payment and Performance bonds are required for awards over $35,000 and $150,000, respectively.