Remove & Replace 3 & 4-Ton Mini Splits (Fort Lauderdale, FL)

Amendment / Modification

This document is Amendment 0002 to Solicitation 1232SA26Q0207, dated 02/18/2026. The effective date of this amendment is 03/13/2026.

• The primary purpose of this amendment is to provide Questions and Answers related to the solicitation. These are provided in an attached document.

• The attached Questions and Answers document will likely affect various sections of the original solicitation.

• Bidders should review the attached Questions and Answers to understand any potential impact on their proposals, including requirements, deadlines, or submission instructions. It is crucial to acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation # 1232SA26Q0207 for the removal and replacement of 3 & 4-Ton Mini Splits in Fort Lauderdale, FL.

• Photographs/Documentation: No additional photographs of existing units, ceiling damage, or electrical service are available. No specs or documentation on the existing electrical service for the 4-ton unit are available.
• Site Visit: No independent site walks are permitted outside of the scheduled visit on March 5th. A site visit was conducted on March 5th, 2026, and no further visits will be conducted.
• Space Size: The space for the 4-ton unit replacement (B003, Rm006) measures 48 x 25 x 8 ft. For B003, Rm005, the replacement is like-for-like in size.
• Ceiling Tiles: Only water-damaged ceiling tiles or those damaged during ductwork removal need replacement. The tiles are 2x2 ft.
• Insulation: Existing insulation above the ceiling is 8-inch sheets of Certainteed brand. Water-damaged insulation in B003, Rooms 005 & 006 should be replaced.
• Workstations: Workstations should be covered with tarps but do not need to be moved. Live plants/animals will be moved by IPRL science staff with 24-48 hours' notice.
• Permitting: No local permitting is required through Broward County or the City of Davie.
• Manufacturer: Equivalent manufacturers meeting capacity, performance, and longevity requirements are acceptable; Mitsubishi equipment is not mandated.
• Past Performance: Projects between $25,000 and $100,000 are considered similar for past performance. Past performance from teaming partners or subcontractors can be submitted.
• Electrical: USDA will not provide electrical one-line, panel schedules, or raceway routing for the new 4-ton unit.

Clarifications address scope regarding ceiling tile and insulation replacement, equipment specifications, and site visit availability. No permitting is required. The magnitude of the project for past performance is defined as $25,000-$100,000.

Amendment / Modification

This document is Amendment 0001 to Solicitation 12905B25Q0207, dated 02/18/2026. The effective date of this amendment is 03/05/2026.

• The primary purpose of this amendment is to provide a copy of the Site Visit Sign-In Sheet, which is attached.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated. The amendment primarily provides an attached document for reference.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Solicitation RFQ# 1232SA26Q0207 for the "Remove & Replace 3 & 4-Ton Mini Splits" project in Fort Lauderdale, FL. It records the attendees, their companies, and contact information.

• Date and time of the site visit (March 5, 2026, 10:00 AM Eastern Time).
• Project details: Project name, RFQ number, procuring agency (USDA Agricultural Research Service), and location (Davie, FL).
• Contact information for submitting questions: spencer.hamilton@usda.gov, with a deadline of Wednesday, March 12, 2026, at 12:00 p.m. Eastern Time.
• List of attendees with their names, company affiliations, email addresses, and phone numbers.
• Signatures of attendees.

This document serves as a record of who attended the site visit. It can be useful for bidders to identify potential competitors or collaborators. The contact information for submitting questions and the deadline are critical for bidders to ensure their inquiries are addressed. It also confirms the date and location of the site visit for reference.

Solicitation / RFP / RFQ

This solicitation is for the removal and replacement of existing mini-split and split systems at the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Invasive Plant Research Lab in Fort Lauderdale, FL. The work includes removing a 3-Ton Mitsubishi mini-split, a 4-Ton split system, replacing damaged ceiling tiles, and covering/sealing holes from old units.

• Removal of one 3-Ton mini-split system.

• Removal of one 4-Ton split system.

• Replacement of both systems with new mini-split units.

• Repair of damaged ceiling tiles.

• Sealing of holes left by old units.

• Award Type: Firm Fixed Price Contract.

• The Government intends to make one award.

• Quotes must be submitted via email to Spencer Hamilton at spencer.hamilton@usda.gov.

• Submission deadline: Stated on SAM.gov for solicitation number 1232SA26Q0207.

• Quotes must include: Company letterhead, Pricing, SAM UEI#, acknowledgement of amendments (SF-30), active SAM.gov registration, completed electronic annual representations and certifications, technical experience (2-3 similar projects within 5 years), and past performance (3 similar projects within 5 years).

• Evaluation: Lowest price technically acceptable (LPTA) criteria.

• Not explicitly stated, but includes various FAR clauses related to small business concerns and HUBZone small business concerns.

• Site Visit: Scheduled for March 5, 2026, at 10:00 a.m. ET. RSVP required by March 4, 2026.

• Questions Deadline: March 12, 2026, by 12:00 p.m. ET. Submit questions to spencer.hamilton@usda.gov.

• Offerors must hold prices firm for 90 calendar days.

• Bid guarantee is not required for proposals less than $150K.

• Payment and Performance bonds are required for awards over $35,000 and $150,000 respectively.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace existing 3-ton and 4-ton HVAC units that are not functioning properly, causing maintenance issues, water damage, and creating an unsafe environment. The work is to be performed for the U.S. Department of Agriculture, Invasive Plant Research Lab in Ft. Lauderdale, FL.

• Remove and replace a 3-Ton Mitsubishi mini-split unit.

• Remove a 4-Ton split system and associated ductwork, and replace with a ductless mini-split system.

• Insulate suction lines for the new 4-Ton system.

• Re-do electrical connections to power the new 4-Ton unit.

• Replace damaged ceiling tiles and cover/seal holes left by old units.

• Dispose of all old equipment.

• Test new units for proper operation.

• Work hours are Monday through Friday, 7:30 AM to 4:00 PM.

• Equipment and materials to be delivered to 3225 Collage Ave, Davie, FL.

• Work to be completed by July 30, 2026.

• Documentation (printed and electronic) of work performed and quality indicators is required.

• Place: U.S. Department of Agriculture, Invasive Plant Research Lab, 3225 College Ave, Ft. Lauderdale, FL 33314.

• Period: Work to be completed by July 30, 2026.

• Contractor must verify all dimensions and site conditions before starting.

• Contractor must keep work areas clean and control debris.

• Contractor must manage the project and consult with the Government before starting work phases.

• Work must minimize impact on Government operations.

• All work must be performed without adversely affecting daily operations of the facility.

• A Foreman must be present on the job at all times.

• Contractor personnel must present a neat appearance and be easily recognized (e.g., company clothing or badge).

• Any damage to Government property must be repaired or replaced to the Government's satisfaction.

• A Government representative will inspect and approve the work weekly.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Broward County, Florida. It serves as a reference for prevailing wages that must be paid on federal or federally funded construction projects covered by the Davis-Bacon Act.

• Lists specific labor classifications (e.g., Asbestos Worker, Carpenter, Electrician, Laborer, Plumber, Welder).
• Provides the prevailing hourly "Rates" and "Fringes" (fringe benefits) for each classification.
• Includes effective dates for the wage rates.
• Contains footnotes explaining specific benefits like vacation pay and paid holidays.
• References Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage for federal contractors.
• Outlines the process for appealing wage determinations.

Bidders must use this information to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract violations. The document also informs bidders about requirements related to paid sick leave and minimum wage, which are contractual obligations for federal contractors.

Form / Attachment / Pricing Sheet

This document, Form ARS-371, is a Construction Progress and Payment Schedule. It is used to detail the planned progress of work and the schedule of payments for a construction project. Bidders will need to complete and submit this form as part of the contract requirements.

• Contract Information: Contract Number, Amount, Calendar Days, Starting Date, Completion Date, Project, Location, and Contractor's Name & Address.
• Progress Schedule: Breakdown of work by branch, including its value, percentage of total work, and planned start and completion dates.
• Schedule of Payments: Columns for tracking completed work, payments made, and total completed work.
• Change Orders/Amendments: Space to list items related to change orders, amendments, and other modifications.
• Remarks: A section for additional notes.
• Signatures: Contractor's signature and Contracting Officer's approval.

Bidders must understand that this form is required and must be submitted within 14 calendar days after receiving the Notice to Proceed. It outlines how the project's progress will be tracked and how payments will be scheduled. If partial payments are requested, an approved copy of this form must accompany each Payment Request (Form ARS-372), and specific columns (E, F, G) must be filled out based on completed work.

Form / Attachment / Pricing Sheet

This document, Form ARS-372 (06/2011), is a "Contractor's Request for Payment Transmittal" and "Contractor's Progress Payment Certification." It is used by contractors to request payment for work completed under a contract. Bidders will need to use this form to submit payment requests if awarded a contract.

• Fields for Contract Number, Project, Location, Partial Payment Number, Requisition Number, and Period of Performance.
• Sections to detail the amount of the original contract, change orders, total adjusted contract prices, value of work completed, value of stored material, and retainage.
• A calculation for the net amount due to the contractor for the current payment.
• A section for certifying that payments are in accordance with contract specifications and that payments to subcontractors have been made or will be made.
• Signature blocks for the contractor's authorized representative, and for recommended approval by government personnel (EPM, COR, CM, or A-E).

This form outlines the required information and certification process for contractors to request payment. Understanding this form is crucial for bidders to accurately prepare and submit payment requests if they are awarded the contract. It details the financial reporting and certification requirements associated with contract performance.