Renovate Headhouse/Greenhouse In El Reno, OK

Amendment / Modification

• This amendment (0004) updates Attachment 4 to Revision 1.

• It addresses questions submitted late, adding questions 29-32.

• Attachment 4 is updated to Revision 1.

• Bidders must return one signed electronic copy of this amendment with their bid or acknowledge Amendment 0004 on their SF 1442.

• Failure to sign or acknowledge this amendment will result in the vendor being deemed technically unacceptable per Technical Subfactor #2.

Questions & Answers / Clarifications

This document provides responses to industry questions regarding solicitation 1232SA26Q0348, clarifying various aspects of the project requirements, specifications, and drawings.

• Start Date: The period of performance (POP) of 6/1/26-5/1/27 is a "guesstimate"; the hard timeline is 180 days from the Notice to Proceed (NTP). If NTP is issued 8/1/2026, completion is 29 Jan 2027.
• Work Sequencing Plan: This plan is required after award, not as part of the proposal submission.
• FRP Doors and Frames: These are required, not welded hollow metal frames.
• Pandemic Requirements: There are no specific requirements for pandemic concerns.
• Noise/Dust/Chemical Monitoring: Continuous monitoring for noise, dust, chemical vapor, volatile organic compounds, and vibration is not required.
• Fire Prevention Program Manager: This position can be covered by the full-time Superintendent on site.
• HVAC and Lighting Controls: Contractor is to provide controls for both lighting and HVAC, with coordination of sub-contractor scope being the General Contractor's responsibility.
• Weather Station: Only one weather station is needed for both greenhouses.
• Buy American Act: This applies to all equipment, including lighting.
• Equivalent Equipment: Equivalent equipment from other manufacturers is acceptable, provided it complies with the "Buy American Act" and meets the basis of design quality standards.
• Piping Allowances: Specific allowances are provided for bidding purposes for freeze-damaged copper piping and CTS poly pipe replacement, including the number of hose bibbs and spigots.
• Sealants: Delete references to polycarbonate sealants in Section 13 34 13; refer to specification 08 81 00 – GLAZING.
• Evaporative Cooling System Gutters: A closed aluminum top with extruded gutter (PVC) system is acceptable.
• Humidistat: Replace the existing system in kind or with an equivalent system, including a wall-mounted humidistat.

These clarifications may affect proposal preparation, material selection, and cost estimations. Bidders should review these responses carefully to ensure their proposals accurately reflect the clarified requirements.

Questions & Answers / Clarifications

This document provides responses to industry questions regarding solicitation 1232SA26Q0348, clarifying various aspects of the project requirements, specifications, and contract terms.

• Period of Performance (POP): The stated POP of 6/1/26-5/1/27 is a guesstimate. The actual timeline is 180 days from the Notice to Proceed (NTP), with NTP issuance dependent on approved on-site submittals.
• Work Sequencing Plan: This plan is required after award as part of the Construction Kick-off meeting, not as part of the initial proposal submission.
• FRP Doors and Frames: These are required as specified on Drawing Sheet A 501.
• Pandemic Requirements: There are no specific requirements for pandemic concerns mentioned in Spec section 01 01 00.
• Noise, Dust, Chemical Vapor, and Vibration Monitoring: Continuous monitoring for these items is not required (Spec section 01 01 00 1.5.1 C).
• Project-Site Fire Prevention Program Manager: This role can be covered by the full-time Superintendent on site.
• HVAC and Lighting Controls: Contractor is responsible for providing controls for both HVAC and lighting, ensuring they work together per user schedule.
• Weather Station: Only one weather station is needed for both greenhouses; it will provide outdoor conditions to multiple controllers.
• Buy American Act: All equipment must comply with the "Buy American Act." Equivalent equipment is acceptable if it meets quality standards and specifications.
• Lighting Fixtures (Option 2): Type H1 Parsource Grow lights are not included in the East Greenhouse for Option 2 work.
• Piping Allowances: Specific allowances are provided for bidding purposes for freeze-damaged copper piping and CTS poly pipe replacement, with actual quantities to be surveyed and coordinated during construction.
• Gas Piping Material: The contractor must provide information on specific codes violated by galvanized gas piping; carbon steel or stainless steel is recommended.

These clarifications address ambiguities in the original solicitation, particularly regarding performance timelines, submission requirements, specific material needs, and equipment equivalency, which may impact bidder proposals and project execution.

Amendment / Modification

• This amendment adds Attachment 4, "Questions from Industry," which contains responses to timely submitted questions.

• It also clarifies that vendors must return one signed electronic copy of this amendment with their bid or acknowledge Amendment 0003 on their SF 1442.

• Attachment 4 is added.

• Instructions in Block 11 are referenced for bidder acknowledgment.

• Failure to sign or acknowledge this amendment will result in the vendor being deemed technically unacceptable, according to Technical Subfactor #2.

Amendment / Modification

• This amendment incorporates the mandatory contract clause FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (Apr 2026)", as required by Executive Order 14398.

• The amendment modifies the solicitation/contract subject matter.

• Bidders must acknowledge this amendment by signing block 15 and returning one signed electronic copy of the amendment with their bid, or by acknowledging Amendment 0002 on their SF 1442.

• Failure to sign or acknowledge this amendment will result in the vendor being deemed technically unacceptable per Factor #22.

Other / Unclassified

This document is a signed attendance sheet for a site visit related to the "1232SA26Q0348, Renovate Headhouse/Greenhouse in El Reno, RFQ" opportunity. It lists registered contractors who attended the site visit, along with their Point of Contact (POC) names and signatures.

This document is relevant to potential bidders as it indicates which contractors have attended the mandatory or recommended site visit. This can provide insight into the level of interest and potential competition for the opportunity. It also serves as a record of attendance for those who participated.

Questions & Answers / Clarifications

This document provides responses to industry questions regarding solicitation 1232SA26Q0348, dated April 6, 2026.

• Start Date: The initial start date of 6/1/26 is not a hard start date. The Period of Performance (POP) of 6/1/26-5/1/27 is a guesstimate from the contract writing system.
• Notice to Proceed (NTP): The NTP will be issued 180 days from its issuance, contingent upon the approval of all required on-site submittals.
• Completion Date: If the NTP is issued on 8/1/2026, the completion date will be January 29, 2027. This timeline is firm, with exceptions for documented lead times if Option 3 is awarded.

This clarification indicates flexibility in the start date and provides a definitive calculation for the completion date based on the NTP issuance, which may affect bidder scheduling and resource allocation.

Solicitation / RFP / RFQ

This solicitation is for the "Renovate Headhouse/Greenhouse" project located in El Reno, OK. The competition is set aside for Historically Underutilized Businesses (HUBZone). The applicable NAICS code is 236220 - Commercial and Institutional Building Construction.

• Renovation of Headhouse/Greenhouse facilities.

• Specific CLINs include base renovation, West Greenhouse renovation, East Greenhouse renovation, Generator replacement, and HVAC/Mechanical replacement.

• Period of Performance for the base bid is 180 days after Notice to Proceed.

• Anticipated contract type: Firm Fixed-Price.

• Period of Performance: 180 days after Notice to Proceed.

• Options for additional work are included.

• Offerors must be registered with the System for Award Management (SAM.gov).

• Quotes are due by 05/05/2026 at 1700 local time.

• A mandatory site visit is scheduled for April 15th at 10:00 AM CST at 7207 West Cheyenne Street, El Reno, OK 73036. Registration is required by April 14th.

• Award will be made to the Lowest Priced Technically Acceptable (LPTA) offeror.

• Offerors must submit a completed SF 1442, SF 24 Bid Bond (20% of proposed price, not to exceed $500,000), and two relevant experience references.

• This competition is set aside for Historically Underutilized Businesses (HUBZone).

• Offerors must submit pricing for all items to be considered responsive.

• Deviations or alternatives to solicitation requirements will be considered non-compliant.

Amendment / Modification

This amendment (0001) updates the NAICS description on the SF 1442, Block 10, to "Commercial and Institutional Building Construction," which corresponds to NAICS 236220. It also corrects the size standard for this NAICS from $19M to $45M.

• SF 1442, Block 10 (NAICS description and size standard)

• Bidders must acknowledge this amendment. Either version of the SF 1442 is acceptable for quote submission, provided Amend 1 is acknowledged.

• Failure to sign or acknowledge this amendment will result in the vendor being deemed technically unacceptable per Technical Subfactor #2.

• Bidders should return one signed electronic copy of this amendment with their bid or acknowledge Amendment 0001 on their SF 1442.

Solicitation / RFP / RFQ

This solicitation is for the "Renovate Headhouse/Greenhouse" project located in El Reno, OK. The government is procuring construction services for this renovation.

• Renovation of Headhouse/Greenhouse facilities.

• Specific tasks include renovation of EC04 Headhouse/Greenhouse, West Greenhouse Renovation, East Greenhouse Renovation, Generator Replacement, and HH Lights and Mechanical Replacement.

• The project involves commercial construction.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 180 days after Notice to Proceed (NTP). NTP will be issued after approval of on-site submittals and commencement of work by the COR.

• Options: Options 1, 2, and 4 are to be completed within the same timeframe as the base bid if exercised at award. Option 3 (Generator Replacement) may add up to 60 days if exercised after award.

• Submission Method: Email to david.hildebrand@usda.gov with subject line "RFQ 1232SA26Q0348".

• Submission Deadline: April 15th at 10:00 AM CST.

• Evaluation: Lowest Priced Technically Acceptable (LPTA) source selection process. Award will be made to the responsible offeror with the lowest price that is technically acceptable.

• Key Milestones:

  • Site Visit Registration Deadline: April 14th, 5:00 PM CST.
  • Site Visit: April 15th, 10:00 AM CST.
  • Offer Submission Deadline: April 15th, 10:00 AM CST.

• Required Documents: Completed SF 1442, SF 24 Bid Bond (20% of proposed price, not to exceed $500,000), two relevant experience references, and a transmittal summary letter.

• Competition is set aside for Historically Underutilized Businesses (HUBZone).

• Applicable NAICS Code: 236220 - Plumbing, Heating and Air Conditioning Contractors.

• Prospective offerors must be registered with Systems for Award Management (SAM.gov) at the time of quote submission.

• A mandatory site visit is required for all prime contractors to submit a technically acceptable proposal.

• Offerors must not wait until the last minute to submit their offers.

• Failure to provide all requested information may result in a non-responsive quote.

• The solicitation incorporates numerous FAR and AGAR clauses by reference.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the renovation of Building EC04, a greenhouse and headhouse facility. It outlines the scope of work, demolition plans, new construction plans, and specific details for various building systems including plumbing, mechanical (HVAC), electrical, and lighting.

• Project Description: Outlines the scope of work for the Headhouse and West Greenhouse, including specific removals and installations. It also details Bid Options 1-4, which cover additional work such as grow lights, East Greenhouse repairs, generator replacement, and headhouse lighting/HVAC upgrades.
• Drawing Index: Provides a comprehensive list of all drawings included in the set, organized by discipline (Architectural, Plumbing, Mechanical, Electrical).
• Demolition Plans: Detail existing components to be removed, including plumbing, mechanical systems, electrical power and lighting, and specific equipment.
• New Construction Plans: Illustrate the proposed new installations for plumbing, mechanical systems, electrical power and lighting, and HVAC controls.
• Schedules: Include detailed schedules for fans, HVAC equipment, plumbing fixtures, lighting fixtures, panelboards, and feeders, specifying model numbers, capacities, and electrical requirements.
• Details: Provide specific construction details for various components, such as door frames, weather stations, and electrical grounding.

This document is critical for potential bidders as it provides the complete technical specifications and design intent for the renovation project. It details the exact scope of work, materials, and systems involved, enabling bidders to accurately estimate costs, assess project feasibility, and prepare a compliant proposal. The inclusion of multiple bid options allows for flexibility in project scope and pricing.

Form / Attachment / Pricing Sheet

This document is an "Asbestos Inspection Sample Summary" and "Lead-Containing Paint Sample Summary" report for the USDA Greenhouses located at 7207 W Cheyenne St, El Reno, Oklahoma. It was prepared by Terracon Consultants, Inc. for The Johnson McAdams Firm PA.

• Asbestos Inspection: 30 bulk samples were collected from 10 homogeneous areas of suspect ACM. Laboratory analysis indicated that asbestos was not identified in any of the collected samples.
• Lead-Containing Paint: 4 representative paint chip samples were collected from various surfaces. Analysis indicated that lead was not identified above the limit of detection for the analytical method performed.
• Regulatory Overview: The report references EPA and OSHA regulations regarding asbestos and lead-containing materials, including NESHAP, ODOL, and RCRA.

This report is crucial for bidders to understand that no asbestos or lead-containing paint was identified in the sampled areas. This information is important for planning renovation activities and ensuring compliance with relevant safety and environmental regulations. Bidders should note that inaccessible areas were not sampled and should be assumed to contain lead if painted surfaces are encountered. Any materials disturbed during renovation that were not specifically evaluated should also be assumed to contain lead pending sampling and analysis.

Amendment / Modification

This document is a modification to a General Decision, specifically Modification Number 1, dated January 23, 2026. It supersedes General Decision Number OK20250041.

• The primary change is the update to the publication date for the General Decision to January 23, 2026.
• Several wage rate entries have updated effective dates, including:
  • BROK0005-004: updated to 06/01/2023
  • CARP0216-002: updated to 01/01/2026
  • CARP0329-003: updated to 01/01/2024
  • ELEC1141-007: updated to 05/26/2025
  • ELEC1141-029: updated to 05/26/2025
  • ELEV0063-004: updated to 01/01/2026
  • ENGI0627-020: updated to 06/01/2025
  • IRON0048-014: updated to 06/01/2025
  • PLUM0344-011: updated to 07/01/2025
  • PLUM0344-012: updated to 07/01/2025
  • SFOK0669-002: updated to 04/01/2025
  • SUOK2012-021: updated to 07/30/2012
  • SHEE0124-010: updated to 07/01/2021

This modification updates the prevailing wage rates and their effective dates. Bidders should ensure they are using the most current wage determination for their proposals, as these rates are critical for cost estimation and compliance.