Rental and Support Services of Parts Washers - USCG Base Portsmouth

Amendment / Modification

This amendment (0001) to the solicitation (31040RFQ260000170, dated 03/23/2026) provides a revised RFQ. It specifically includes FAR 52.219-6 and removes duplicated clauses previously listed as FAR provisions.

• FAR 52.219-6 has been added.

• Duplicated FAR clauses have been removed.

• The amendment does not explicitly state changes to proposal deadlines or submission requirements. However, bidders should review the revised RFQ for any potential impact on their proposals due to the inclusion of FAR 52.219-6 and the removal of duplicated clauses.

Amendment / Modification

This document contains several FAR (Federal Acquisition Regulation) clauses and provisions that have been updated or are being incorporated by reference. Key updates and inclusions are:

• FAR 52.204-13, System for Award Management Maintenance (AUG 2025) (DEVIATION 25-19): This clause requires contractors to maintain an active registration in SAM.gov throughout contract performance and through final payment. It also outlines requirements for updating Unique Entity Identifiers (UEI) and Commercial and Government Entity (CAGE) codes, and communicating these changes to the Contracting Officer.
• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2025) (DEVIATION 25-27): This clause prohibits contracting with inverted domestic corporations and requires contractors to notify the Contracting Officer within five business days if they become one.
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21): This clause covers various terms and conditions including inspection/acceptance, assignment, changes, disputes, excusable delays, invoice procedures, payment terms, risk of loss, taxes, termination for convenience and cause, title, warranty, limitation of liability, compliance with laws, order of precedence, and unauthorized obligations.
• FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item (MARCH 1989): Outlines the government's right to require additional quantities.
• FAR 52.217-8, Option to Extend Services (NOV 1999): Allows for the extension of services for up to 6 months.
• FAR 52.217-9, Option to Extend the Term of the Contract (MARCH 2000): Details the process and limitations for extending the contract term.
• FAR 52.219-6, Notice of Total Small Business Set-Aside (OCT 2025) (DEVIATION 26-03): Specifies that offers are solicited only from small business concerns and any award will be made to a small business concern.
• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014): Provides information on equivalent wages and fringe benefits for federal hires.
• FAR 52.223-3, Hazardous Material Identification and Material Safety Data (OCT 2025) (DEVIATION 26-12): Requires offerors to list hazardous materials and submit Safety Data Sheets.
• FAR 52.225-1, Buy American – Supplies (OCT 2025) (DEVIATION 26-09): Establishes a preference for domestic end products.
• FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998): Lists clauses incorporated by reference with links to access their full text.
• FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020): Indicates the use of authorized deviations in FAR or HSAR clauses.
• Homeland Security Acquisition Regulation (HSAR) 3052.228-70 Insurance (DEC 2003): Specifies insurance requirements for worker's compensation, general liability, and automobile liability.
• Solicitation Provisions - FAR 52.204-7, System for Award Management (AUG 2025) (DEVIATION 25-19): Requires active SAM registration for offerors.
• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21): Provides instructions for offer submission, including required information and evaluation factors.
• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21): Outlines the evaluation criteria (Technical Capability and Price) and award process.
• FAR 52.217-5, Evaluation of Options (SEP 2025) (DEVIATION 25-36): Details how options will be evaluated.
• FAR 52.225-2, Buy American Certificate (OCT 2022): Requires offerors to certify domestic end products and list foreign end products.
• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (AUG 2025) (DEVIATION 25-23): Addresses prohibitions related to covered telecommunications equipment, FASCSA orders, Sudan, and Iran.

This amendment modifies or incorporates numerous FAR clauses and provisions, impacting various aspects of the solicitation and resulting contract, including registration, compliance, offer submission, evaluation, and contract terms.

Bidders must ensure their SAM registration is active and accurate. They must also adhere to the specific instructions for offer submission, including providing required identifiers, technical approaches, and certifications. The Buy American provisions and security-related representations are critical for offer evaluation and award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide rental equipment, chemical change-outs, used oil filter disposal, and waste services for used oil filters to USCG Base Portsmouth, Virginia.

• Rental Equipment: Provide functional parts washers (30-gallon, 80-gallon, 45-gallon), 64-gallon toter containers for used oil filters, and 5-gallon thinner recycling machines.

• Chemical Services: Perform chemical change-outs for solvent parts washers and thinner recycling machines at specified frequencies and locations.

• Waste Disposal: Manage the recycling and disposal of used oil filters and waste from solvent wash tanks.

• Repairs: Provide repair services for all rented equipment.

• Equipment must be fully functional with up-to-date safety controls and markings.

• Labels must indicate chemical types and associated safety precautions.

• Cleaning solvent must be naptha-based, with a flash point >140°F and low vapor pressure. SDS must be submitted for approval.

• All services must comply with federal, state, and local environmental and safety regulations (OSHA, EPA).

• Contractor personnel must be HAZWOPER trained and possess appropriate PPE.

• Period of Performance: One year from the date of award, with four one-year option periods.

• Place of Performance: Primarily at the Contractor's facilities and USCG Base Portsmouth, VA 23703.

• Hours of Operation: Generally Monday-Friday, 0700-1530 EST, with potential for work outside these hours with approval.

• Personnel: Employees must be identified, wear government-issued badges, and comply with all government regulations and security policies. Background checks and base access procedures (e.g., RapidGate) may be required.

• Security: Eligibility for a Secret Clearance may be required for contractor personnel. Specific identification credentials are listed.

• Reporting: Submit written reports in electronic format compatible with DHS workstations.

• Government Acceptance: QAE representative will inspect work and has the right to reject deficiencies.

• Safety: Adherence to all federal safety regulations is mandatory. Written notification is required for activities that could cause fire, explosion, or reduce safety capabilities.

• Environmental: Compliance with EPA regulations is mandatory. Hazardous materials must be disposed of according to federal, state, and local guidelines.

• Permits: Contractor is responsible for obtaining all necessary appointments, licenses, and permits.

• Workmanship: Work must be accomplished by experienced personnel and be satisfactory to the Contracting Officer.

• Attachment 1 - Pictures

Form / Attachment / Pricing Sheet

This document is a pricing schedule detailing the costs associated with the rental of equipment and chemical change-out services, as well as repairs, over a base year and four option years. Bidders must use this schedule to provide their pricing for the opportunity.

• Equipment Rental: Includes various sizes of naptha solvent washers and tanks, as well as 64-gallon toter containers and 5-gallon thinner recycling machines.
• Chemical Change-Out Services: Covers services for used oil filter disposal and waste bags for different tank sizes and frequencies, including specific locations.
• Repairs: A line item for all necessary repairs for provided rental equipment.
• Performance Periods: Costs are broken down by Base Year (4/1/26 - 3/31/27) and four Option Years.
• Pricing: All unit costs and total costs are currently listed as 0.0, indicating that specific pricing needs to be filled in by the bidder.

This pricing schedule is critical for bidders to understand the specific equipment and services required and to formulate their cost proposals. The zero values indicate that bidders must input their proposed costs for each line item and for each performance period. The detailed descriptions of services and equipment provide clarity on the scope of work for pricing purposes.

Solicitation / RFP / RFQ

This document contains contract clauses and provisions that will be incorporated into a solicitation or contract. It outlines various requirements and terms that potential offerors and awarded contractors must adhere to. Key areas covered include System for Award Management (SAM) registration, contract clauses, prohibitions, and representations and certifications.

• SAM Registration: Contractors must maintain an active Federal Government contracts registration in the System for Award Management (SAM) at https://www.sam.gov throughout contract performance and until final payment. Registration must be reviewed annually for currency, accuracy, and completeness.

• Unique Entity Identifier (UEI) and CAGE Code: Contractors must maintain their UEI and Commercial and Government Entity (CAGE) code throughout the contract. Changes to these must be communicated to the Contracting Officer within 30 days.

• Prohibition on Contracting with Inverted Domestic Corporations: This clause prohibits contracting with inverted domestic corporations and requires notification to the Contracting Officer within five business days if the contractor becomes one.

• Buy American – Supplies: This provision requires the delivery of domestic end products, with specific definitions and content requirements for domestic and foreign end products. Offerors must certify compliance.

• Security Prohibitions and Exclusions: This section addresses prohibitions related to covered telecommunications equipment or services, FASCSA orders, and restricted business operations in Sudan. It also includes Iran representation and certifications.

• Invoice Instructions: Invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

• The document references various FAR (Federal Acquisition Regulation) clauses and HSAR (Homeland Security Acquisition Regulation) clauses, indicating a government contract.

• Specific FAR clauses mentioned include those related to SAM maintenance, prohibition on inverted domestic corporations, commercial products and services, Buy American, and security prohibitions.

• Offeror Representations and Certifications: Offerors must submit various representations and certifications, many of which are incorporated by reference via SAM registration. These include those related to small business programs, responsibility matters, and inverted domestic corporations.

• Submission Requirements: Offers must include solicitation number, offeror name/address/phone, UEI, technical approach, completed representations/certifications, and a statement of agreement with terms and conditions.

• Evaluation Factors: Quotations will be evaluated based on Technical Capability and Price, with an award made to the lowest-priced technically acceptable quote.

• Specific clauses related to Small Business Program Representations are listed, indicating potential considerations for small businesses.

• The document includes several clauses with "(DEVIATION)" in their title, indicating authorized deviations from standard FAR text.

• Many clauses are incorporated by reference, and their full text can be accessed electronically via provided URLs.

Form / Attachment / Pricing Sheet

This document lists specific equipment items, likely related to cleaning or maintenance services. It appears to be a reference list for items that may be required or are part of an existing inventory.

• (02) 30-gallon sink on drum
• (01) 45-gallon naptha solvent tank, with flow thru brush and flex spigot
• (02) 5-gallon thinner recycling machines
• 80 gallon naptha solvent tank, with air actuated agitating parts platform and flow thru brush
• 60 GALLON BASE OWNED WASH TANK

Bidders should review this list to understand the types and quantities of specialized equipment that may be associated with the opportunity. This information could be relevant for assessing the scope of work, required resources, or potential equipment needs for fulfilling contract requirements.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the U.S. Coast Guard Base Portsmouth for commercial products and services. The specific items to be procured are detailed in the "Schedule of Supplies/Services" which requires bidders to provide a price schedule.

• Bidders must complete and submit a price schedule as part of their quote.

• The document references FAR clauses 52.212-1, 52.212-4, and 52.212-5, which are attached and contain specific terms and conditions.

• The solicitation number is 31040RFQ260000170.

• The North American Industry Classification Standard (NAICS) code is 562112, with a size standard of $47 million.

• Offers are due by March 30, 2026, at 2:00 PM EST.

• The solicitation is a "Request for Quotation (RFQ)".

• Bidders are instructed to complete blocks 12, 17, 23, 24, and 30.

• This acquisition is set aside 100% for Small Business.

• The issuing office is USCG BASE PORTSMOUTH, 4000 COAST GUARD BLVD, PORTSMOUTH, VA 23703.

• Contact for solicitation information is Frank Burton at frank.r.burton@uscg.mil.

Form / Attachment / Pricing Sheet

This document is the "Employee Rights on Government Contracts" poster, which is required to be posted by employers performing government contract work. It informs employees of their rights under the Service Contract Act (SCA) and the Public Contracts Act (PCA).

• Service Contract Act (SCA) & Public Contracts Act (PCA): Indicates which act applies to the establishment.
• Minimum Wages: States that rates must be no less than the federal minimum wage (FLSA), and a higher rate may be required for SCA contracts if a wage determination applies.
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: Requires payment of 1.5 times the basic rate for hours worked over 40 in a week, with some exceptions.
• Child Labor: Prohibits employing persons under 16 on PCA contracts.
• Safety & Health: Mandates that work must be performed under sanitary, and not hazardous or dangerous, conditions.
• Enforcement: Provides contact information for the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints and information.

This poster is a mandatory requirement for contractors performing government contract work. Bidders should be aware of these labor standards, including minimum wage, overtime, child labor, and safety requirements, as they may impact their cost of performance and operational compliance. The specific wage determination for SCA contracts, if applicable, will be posted separately.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Wage Determination No.: 2015-4341, Revision No.: 32) issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts within specific geographic areas.

• Geographic Area: North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York.
• Occupational Listings: Provides a detailed list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for regular hours and under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) and their respective requirements and minimum rates.
• Conformance Process: Outlines the process for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under the contract. It directly impacts proposal pricing by defining the required wage rates and benefits for all service employees working on the contract within the specified geographic area. Bidders must ensure their proposed wages meet or exceed these minimums.