Rental of Venue for Apprentice Graduation

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation N32253-26-Q-0026 for the Rental of Venue for Apprentice Graduation.

• Event Date: The event is planned for August 2026. While the specific date has not been finalized, it is intended to be a one-day engagement on a weekday. The exact date will be coordinated with the contractor after award.

This clarification provides additional detail on the event timing, which was previously only stated as August 2026 in the Performance Work Statement (PWS).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation N32253-26-Q-0026 for the Rental of Venue for Apprentice Graduation.

• Event Date: The Performance Work Statement (PWS) indicates the event will take place in August 2026. However, the specific date has not yet been finalized. The event is planned as a one-day engagement.

• The exact date of the event will be coordinated with the contractor following award. This clarification does not appear to alter other requirements or submission deadlines mentioned in the solicitation.

Solicitation / RFP / RFQ

This solicitation is for the rental of a venue, including parking, for the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility's Apprentice Graduation Ceremony. The acquisition is being conducted under the authority of 10 U.S.C. 3133.

• Rental of a venue.

• Inclusion of parking.

• Must be in accordance with the Performance Work Statement (PWS).

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance (Base Year): March 1, 2026, to February 28, 2027.

• Period of Performance (Option Year 1): March 1, 2027, to February 29, 2028.

• Funds are not presently available for this contract, and the Government's obligation is contingent upon the availability of appropriated funds.

• Offer Due Date: February 9, 2026, at 09:00 AM.

• Offers are to be submitted via email to jodie.l.tramuto.civ@us.navy.mil and lyndon.g.paloma.civ@us.navy.mil.

• Email size limit is 35 MB; larger offers must be sent in multiple emails.

• Technical acceptability will be evaluated first, followed by price reasonableness. The lowest price technically acceptable offer will be selected.

• Offerors must meet all solicitation requirements, terms, and conditions.

• This acquisition is listed as "Unrestricted."

• An OPSEC Plan is not required.

• Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) certification is required prior to award and for the duration of the contract for systems processing FCI or CUI.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment instructions (WAWF), cybersecurity, and representations and certifications.

Other / Unclassified

This document outlines the Operations Security (OPSEC) contract requirements for contractors performing work at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It defines OPSEC and the purpose of an OPSEC plan, stating that an OPSEC plan is generally not required for this contract, but contractors must adhere to basic OPSEC contract requirements.

• Contractor Responsibility: All contractors and subcontractors are responsible for avoiding inadvertent disclosure of unclassified or classified information.
• OPSEC Compromise: Defined as the disclosure of Critical Information (CI) or sensitive information. Disclosure can lead to removal from the assignment, contract termination, or criminal prosecution.
• Controlled Unclassified Information (CUI): Contractors must protect CUI and report any attempts by unauthorized parties to obtain it.
• Personal Electronic Device (PED) Policy: Details restrictions on the use of PEDs within the shipyard and requires coordination with sponsors for approved devices.
• OPSEC Critical Information and Indicator List: Provides examples of information considered critical (e.g., PII, operation schedules, equipment capabilities, facility identification, photographs/videos of work areas) and required countermeasures (e.g., not posting sensitive information online, shredding sensitive documents, not posting shipyard information on social media, returning badges, reporting disclosures).
• Reporting: Unauthorized disclosures or suspected compromises must be immediately reported to the unit sponsor, prime contract officer, and Command Security Manager.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a contractor to provide a venue and associated services for the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) Trades Graduation Ceremony.

• Provide an air-conditioned venue on the island of Oahu, Hawaii, capable of accommodating 1,000 people in a theater seating configuration.

• Set up and provide a stage (approx. 30' wide x 15' deep x 3' high) with a lectern and three tables, including tablecloths.

• Provide 1,000 matching chairs arranged in theater seating.

• Provide a sound system adequate for the room size, including a lectern microphone and two additional microphones.

• Set up a reception area with four tables (approx. 2' x 6' each) with tablecloths and eight chairs.

• Provide multiple water stations with adequate cups for 1,000 people and trash receptacles.

• Provide adequate parking on premises, including 15 reserved VIP stalls, and prepaid hosted parking validation.

• Manage room setup before the event, cleanup after the event, and trash disposal.

• Provide a point of contact for site visits, planning, scheduling, and issue resolution.

• Provide security, medical support, and/or a safety plan if required.

• All requirements must be met with 100% delivery and compliance.

• Event Date: August

• Event Time: 8:00 am - 3:00 pm

• Location: Island of Oahu, Hawaii

• Restrooms must be adequate for an event of this size.

• Stage must include access steps on both sides.

• Provide tablecloths for reception area tables.

• Provide prepaid hosted parking validation.