Repair of Circuit Breaker Panel

Other / Unclassified

This document is a "Justification for Other Than Full and Open Competition" (J&A) for commercial products and services at or below the SAT, referencing FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12. It seeks approval to award a sole source order for the repair of 8 Circuit Breaker Panels (P/N: 458SUE2-1) installed on the HC-130J aircraft.

The justification is based on "Only One Source Is Available" because GE Aviation is the original equipment manufacturer and the sole source capable of repairing these specific Circuit Breaker Panels. They possess the necessary technical data, specifications, and drawings, and no other source meets USCG Engineering requirements. The contracting officer will determine fair and reasonable pricing through market research, comparison of proposed prices with previous purchases, and potentially other methods.

This document is relevant to potential bidders as it explains why a sole source award is being considered for this repair service, indicating that direct competition is not feasible under the current circumstances.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2 - TERMS AND CONDITIONS," outlines the contract terms and conditions applicable to DHS acquisition of commercial items. It details the clauses and provisions that will govern any order awarded as a result of the solicitation, superseding all other terms and conditions.

• Instructions to Offerors (52.212-1): Specifies a 120-day period for offers to remain firm.
• Evaluation Criteria (52.212-2): Notes that FAR 52.212-2 is not applicable. Award will be based on fair and reasonable pricing and affirmative responsibility determination. If multiple responsible sources are identified, evaluation will be Lowest Priced, Technically Acceptable (LPTA). Pricing will be evaluated based on the attached "Attachment 3 - Schedule." Technical acceptability requires access to applicable technical directives, proof of ability to update technical data, and airworthiness certification (e.g., FAA 8130 or equivalent).
• Contractor Requirements: Contractors must be an Original Equipment Manufacturer (OEM) Certified Repair Facility. Sub-contractors must meet specific requirements. A Quality Assurance System is mandatory.
• Delivery and Acceptance: Specifies delivery to the USCG Aviation Logistics Center, F.O.B. Destination. Inspection and acceptance will be performed at destination.
• Material Inspection and Receiving Report (MRR): Requires DD Form 250 or commercial shipping document with specific information.
• Packing, Marking, and Preservation: Must comply with ASTM-D3951-15 and best commercial practices.
• Quality Assurance: Applicable to orders for products that will touch USCG aircraft. Requires immediate notification of any non-conformity and a Quality Control Manual (QCM).
• Warranty: Contractor's standard commercial warranty is acceptable.
• Documentation: Requires Certificate of Airworthiness or Equivalent, Certificate of Conformance, and potentially PMA documentation.
• Payment Instructions: Invoices to be submitted IAW FAR 52.212-4 to ALC-Fiscal@uscg.mil. Payments via electronic funds transfer.
• FAR and HSAR Clauses: Lists numerous incorporated FAR and HSAR clauses, including those related to prohibitions on certain technologies, security, labor standards, and contract terms.
• Option for Increased Quantity: USCG may increase the quantity by two (2) each, up to a total of eight (8), at the same price and lead time.

This document is critical for bidders as it defines the legal and contractual framework for the opportunity. It outlines the evaluation criteria, submission requirements, delivery expectations, and specific clauses that will govern the contract. Bidders must carefully review these terms and conditions to ensure they can meet all requirements and to accurately prepare their proposals and pricing.

Justification for Other Than Full and Open Competition (J&A)

This document justifies a sole-source award for the repair of six (6) Circuit Breaker panels, part number 458SUE-1, which are essential components installed on the HC-130J aircraft.

• The repair is being sought on a sole-source basis because GE Aviation is the original equipment manufacturer (OEM) for this material.

• GE Aviation exclusively possesses the necessary technical data, specifications, and drawings required for the repair.

• No other source can meet the USCG's engineering requirements for this specific component.

• GE Aviation

• 740 East National Road, Vandalia, OH 45377-5377

• CAGE: 07639

• Authority cited: FAR 12.102(a) - Only one source reasonably available.

• Simplified Acquisition Procedures (SAP) are being used for this procurement.

• The estimated total value is not explicitly stated but falls within the SAP thresholds.

Market research was conducted, and the contracting officer will determine price reasonableness through methods including comparison with previous purchases, current price lists, or other relevant research.

This document indicates a sole-source procurement for a specific aircraft component repair. Bidders offering alternative solutions or repair services for similar components would need to demonstrate how their offering meets the unique technical requirements and proprietary data held by GE Aviation.

Statement of Work (SOW)

This SOW outlines the requirements for the U.S. Coast Guard (USCG) Aviation Logistics Center (ALC) to procure repair services for specific aircraft components for the HC-130J aircraft. The goal is to maintain an inventory of "Ready for Issue" (RFI) components to support USCG missions.

• Repair components to an RFI condition, supplying all necessary parts, labor, and materials.

• Repairs must be performed in accordance with applicable technical directives or alternate standards approved by the USCG.

• Components must be returned in an airworthy condition.

• Firm fixed pricing applies to all standard repairs.

• Incorporation of Service Bulletins (SB) or repairs for Unusual Damage will be priced separately.

• Corrosion is expected and must be addressed as part of the repair process, but does not constitute "Unusual Damage" unless it leads to other specified conditions.

• Repairs must meet or exceed technical directive specifications.

• Components must be certified as airworthy and suitable for installation on USCG aircraft.

• Specific reporting requirements for component receipt, discrepancies, and unusual damage evaluations.

• The primary place of performance will be the Contractor's facilities or other USCG approved locations.

• Required delivery dates will be provided in the order.

• Contractor must be an OEM Certified Repair Facility for the components being repaired.

• Sub-contractors must also meet OEM certification requirements.

• Contractor must maintain a Quality Assurance System.

• Contractor must have access to the latest versions of all applicable technical directives and manuals.

• Specific documentation, including Certificates of Conformance and Component Repair Records (CRR), is required for each repaired component.

• Reporting to the Asset Computerized Maintenance System (ACMS) is required within five (5) working days of work completion.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for the repair of Circuit Breaker Panels (NSN: 5925-01-537-8655, Part Number: 458SUE2-1). Bidders are instructed to fill in the yellow boxes only, as other numbers will calculate automatically. Any additional charges, fees, or prompt payment discounts must be clearly stated in the quotation.

• Line Items: Details the repair of Circuit Breaker Panels.
• Quantity: Initial quantity is 6 EA, with an option to increase by 2 EA (total 8 EA) within 365 days of award at the same unit price.
• Unit Price & Estimated Amount: Fields to be completed by the bidder.
• Beyond Economic Repair/No Fault Found: A "TBD" quantity is listed for this condition.
• FOB: Field for Origin/Destination.
• Lead Time: Field to be completed by the bidder.

This attachment requires bidders to provide pricing for the repair of specific circuit breaker panels. It also outlines the potential for an increased quantity order and specifies how to handle additional charges. Bidders must complete the pricing information accurately and submit it as part of their quotation. Contact information for questions is provided.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4731, Revision No. 28) applicable to federal contracts in Ohio, specifically for the counties of Greene, Miami, and Montgomery. It lists the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing requirements for paid sick leave and minimum hourly wages for federal contractors.
• Outlines vacation and holiday policies.
• Provides information on the conformance process for additional classifications and wage rates.

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified Ohio counties. It establishes the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall cost of contract performance.