Repair Searchlight Control

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the repair of USCG Searchlight Control components utilized on H-60 aircraft.

• The Contractor shall perform test and evaluation on received components.

• Repair of non-RFI (Not Ready For Issue) components to return them to RFI condition, adhering to OEM functional performance specifications.

• Inspection and correction of all deficiencies, including replacement of missing or broken parts and removal of foreign matter or corrosion.

• Disassembly and inspection for corrosion, with replacement of affected parts as necessary, following OEM specifications and FAA Advisory Circular AC 43-4B.

• The Contractor is responsible for obtaining all required repair specifications, test/acceptance criteria, and OEM Component Maintenance Manuals (CMMs).

• Reuse of serviceable parts found during functional testing.

• Replacement parts must meet manufacturer's specifications and be accompanied by OEM traceability.

• Corrosion is anticipated and considered normal for aircraft operating in a salt water environment.

• Components with obvious misuse, cannibalization, or severe damage may require a separate quote for overhaul costs.

• Beyond Economical Repair (BER) components will be handled according to USCG disposition instructions.

• Repair services must be performed IAW the procedures established in this SOW and referenced manuals.

• Latest revisions of any instruction or manual shall apply.

• Utilize OEM repair manuals or best commercial business practices if manuals do not cover a procedure.

• Contractor must be certified and maintain a quality system compliant with ISO 9001-2000 or equivalent.

• Failure data report required for each repaired component.

• Components must be tested and repaired IAW current specifications and procedures.

• Work to be performed at the Contractor's facility or a USCG approved facility.

• Delivery timelines: Test and Evaluation within fifteen (15) calendar days after receipt of components; Repair within thirty (30) calendar days after receipt of components.

• Components are tracked via the USCG's Asset Computerized Maintenance System (ACMS).

• Tracked components will be shipped with a Significant Component History Record (SCHR).

• Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

• Contractor shall provide a Component Repair Record (CRR) with repaired components.

• CRR to be mailed to USCG ALC within five (5) business days following completion of rework.

• Contractor shall retain a copy of each CRR for ninety (90) calendar days.

• Maintain OEM certification for repair of components.

• All parts repaired must be airworthy and suitable for installation per DD Form 1577-2 or CG-1577-A.

• Furnish a Certificate of Airworthiness in accordance with FAA procedures and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components.

• The COC shall be signed by an authorized official of the source manufacturer and include specific details about the component.

• Inspection and acceptance performed at destination by USCG personnel.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for a potential purchase order. Bidders are instructed to fill in the yellow boxes with their pricing information, including lead time and F.O.B. (Free On Board) details. It also provides space to state any additional charges, fees, or prompt payment discounts.

• Line Items: Includes "Teardown, Test and Evaluation/No Fault Found," "Repair," and "Beyond Economic Repair / Scrap" for "Searchlight Control" (NSN: 6220-01-HS2-7070, Part Number: 45-0441-4-2).
• Quantity: Estimated quantities are provided for each line item.
• Unit of Issue: "EA" (Each) is specified.
• Unit Price & Extended Amount: Fields for bidders to complete.
• Lead Time: Field for bidders to complete.
• FOB Information: Checkboxes for "Destination" or "Origin."
• Notes: Clarifications regarding BER/Scrap pricing, TTE fees, and the use of "estimated" quantities for price determination.

This schedule is critical for bidders to provide their pricing for the specified items. It outlines the specific services (Test and Evaluation, Repair, BER/Scrap) and the required information (lead time, FOB, discounts) needed to submit a quotation. Bidders must carefully review the notes regarding pricing calculations and estimated quantities.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Terms and Conditions," provides the contract terms and conditions applicable to any order awarded as a result of the solicitation. It supersedes all other terms and conditions.

• Provisions: Includes instructions to offerors (52.212-1), evaluation factors (52.212-2), and authorized deviations in provisions (52.252-5).
• Security Prohibitions and Exclusions: Details requirements related to covered telecommunications equipment/services, FASCSA orders, Sudan and Iran prohibitions, and sensitive technology.
• Quality Assurance: Outlines requirements for orders that will touch USCG aircraft, including immediate notification of changes, risk management, testing, inspection, and handling of non-conforming products.
• Packaging and Shipping Instructions: Specifies how materials should be packed and shipped to the USCG Aviation Logistics Center.
• Inspection and Acceptance: Defines where and how material inspection and acceptance will occur, requiring a Certificate of Conformance (COC) and full traceability.
• Delivery and Invoicing Terms: Outlines F.O.B. Destination as the delivery term and provides instructions for invoice submission and payment.
• Incorporated Clauses: Lists numerous FAR and HSAR clauses incorporated by reference, covering a wide range of topics including ethics, small business concerns, labor standards, environmental considerations, and more.

This document is critical for bidders as it defines the contractual obligations, compliance requirements, and operational procedures that will govern any awarded contract. Bidders must carefully review all provisions, clauses, and instructions to ensure their proposals and subsequent performance will meet all government requirements, particularly concerning security, quality assurance, and reporting.

Form / Attachment / Pricing Sheet

This document is a "Redacted Justification For Other Than Full and Open Competition" for a sole source acquisition. It explains the rationale for not soliciting bids from multiple vendors.

• Authority Cited: FAR 12.102(a) and FAR 5.201(c)(3), FAR 11.204.
• Justification Type: Only one source is reasonably available, specifically a "Brand Name" item peculiar to one manufacturer.
• Supplies/Services: Repair of "SEARCHLIGHT CONTROL" items (Part Number: 45-0441-4-2, NSN: 6220-01-HS2-7070) for the MH-60T aircraft.
• Intended Use: Replacement due to failures, corrosion, or damage during routine maintenance.
• Suggested Source: GRIMES AEROSPACE COMPANY (UEI: T6JHKE96EA19).
• Rationale: Grimes Aerospace Company is the Original Equipment Manufacturer (OEM) and holds all rights to the technical data, specifications, and drawings required for repair. These items are complex, require unique production techniques and testing, and the government does not own the rights to the technical data. Grimes is the only approved source for the MH-60T helicopter and the only known source capable of supporting the evaluation, testing, and repair.
• Price Determination Methods: Market research, comparison of proposed price with previous purchases, current price list, comparison with similar items, and comparison to IGCE were utilized.

This document indicates that the USCG intends to procure repair services for specific MH-60T aircraft components on a sole source basis from Grimes Aerospace Company. Bidders interested in this specific component repair or who believe they could offer a competitive alternative should note the justification provided and the specific item details.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4745, Revision No. 31) for the state of Ohio, specifically for the counties of Champaign, Darke, Logan, Preble, and Shelby. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Lists numerous occupational codes and titles, ranging from administrative support and clerical to technical, maintenance, and service occupations.
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing," implying that specific fringe benefits apply to these wage rates.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors.
• Outlines general benefits such as vacation, holidays, and specific differentials (hazardous pay, uniform allowance).
• Provides a conformance process for contractors needing to classify occupations not explicitly listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified Ohio counties. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall competitiveness of a bid. Bidders must ensure their proposed wages and benefits meet or exceed those listed in this determination.