Replace Fluorescent Lights with LEDs (Brookings, SD)

Solicitation / RFP / RFQ

This solicitation is for the replacement of fluorescent lighting with LEDs at the United States Department of Agriculture (USDA), Agricultural Research Service (ARS) facility in Brookings, SD. The Statement of Work provides a complete description of the requirements.

• Replacement of fluorescent lights with LEDs.

• The project is located at USDA, ARS, Integrated Cropping Systems Research, 2923 Medary Ave, Brookings, SD 57006.

• Anticipated Contract Type: Firm Fixed Price Contract.

• Period of Performance: 180 days from Notice to Proceed (NTP).

• Quotes must be submitted via email to spencer.hamilton@usda.gov.

• Quote submission date and time is stated on SAM.gov for solicitation number 1232SA26Q0445.

• Quotes must include pricing, signatures, SAM UEI#, acknowledgement of amendments, active SAM.gov registration, and completed electronic representations and certifications.

• Technical Experience: A minimum of two (2) and no more than three (3) similar projects completed within the last five (5) years must be described.

• Past Performance: Three (3) previous projects similar in scope, dollar value, and complexity from the last five (5) years must be provided.

• Evaluation Method: Lowest price technically acceptable criteria. Award will be made to the quoter representing the best value to the Government.

• Offerors must hold prices for 90 calendar days from the date specified for receipt of offers.

• Not explicitly stated in the provided pages, but various small business and set-aside clauses are listed as potentially applicable.

• A site visit is scheduled for Friday, April 17, 2026, at 08:00 a.m. Central Time. RSVP is required by Thursday, April 16, 2026.

• Questions must be submitted via email to spencer.hamilton@usda.gov by 12:00 p.m. Central Time, Wednesday, April 22, 2026.

• Bid Guarantee: Not required for proposals less than $150K. Required for proposals above $150K (not less than 20% of proposed price, not to exceed $3,000,000).

• Payment and Performance Bonds (SF 25A/SF 25) are required for awards over $35,000 and $150,000 respectively, due within 10 days of award notification.

• Numerous FAR and AGAR clauses are incorporated by reference and listed as applicable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing fluorescent lighting with new LED lighting at the USDA Integrated Cropping Systems Research facility in Brookings, SD.

• Remove existing fluorescent light bulbs and ballasts.

• Dispose of removed lighting and ballasts in accordance with all applicable regulations.

• Install new LED lights (Luxrite 32-watt Tunable White G13 Dimmable LED or similar/equivalent) in specified assets.

• Quantities include approximately 1,811 T-8 (4') lights, 137 T-8 (8') lights, 142 bulbs, and 48 cans. Contractor is responsible for field verification of all quantities.

• Work must comply with ARS Facilities Design Standards, ARS Energy, Water, and Sustainability Policy, governing Building Codes, and all applicable local, regional, State, and Federal regulations.

• Contractor is responsible for quality control, subject to audit by the Location Monitor.

• Site cleanup is required, restoring disturbed areas to their original appearance.

• Location: USDA Integrated Cropping Systems Research, Building 544700B001, 2923 Medary Ave, Brookings, SD 57006.

• Site visit details will be determined in solicitation documents.

• Contractor must obtain all necessary permits, licenses, and inspections.

• Submittals for proposed materials, including illustrations and descriptive literature, are required for CO and COR review and approval.

• A one-year warranty is required for all work performed.

• Contractor is responsible for any damage to government property resulting from failure to conform to contract requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision for Building Construction Projects in Brookings County, South Dakota. It outlines the prevailing wage rates and fringe benefits for various construction trades. Bidders on relevant projects must adhere to these wage rates.

• General Decision Number: SD20260005
• State: South Dakota
• County: Brookings County
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Effective Dates: Primarily January 16, 2026, with some rates effective earlier (e.g., June 2025, January 2025, September 2024).
• Trades Included: Asbestos Worker/Heat & Frost Insulator, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Cement Mason/Concrete Finisher, Sheet Metal Worker, Bricklayer, Laborer (Common/General, Mason Tender), Operator (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader), Painter, Plumber, Roofer, and Welders.
• Footnotes: Includes details on paid sick leave (Executive Order 13706) and minimum wage requirements (Executive Order 13658).

This document is critical for bidders to understand the minimum wage and fringe benefit requirements for labor on applicable construction projects within Brookings County, South Dakota. Failure to comply with these prevailing wage rates can lead to contract violations. Bidders should factor these costs into their proposals.