Replace Fluorescent Lights with LEDs (Brookings, SD)

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet listing the quantities and types of LED lights required for various rooms and areas. It appears to be an attachment to a larger solicitation or specification, detailing the scope of work for lighting replacement or upgrade.

• Room/Area Identification: Lists specific rooms, wings, and areas within a facility (e.g., "Wing B, Room 32D", "Head House", "Men's Rest Room").
• Light Type Quantities: Details the number of T-8 Lamps (4' and 8'), Bulbs, Cans, and Sconces needed for each location.
• Notes and Revisions: Includes specific notes regarding room names, updates, and revisions to quantities or types of lights.
• Site Visit Updates (4/17/2026): Provides specific updates from a site visit, including:
  • Identification of existing LED lights.
  • Correction of lamp length for B25A.
  • Potential conversion of 8-foot lamps to 4-foot lamps in the shop.
  • Requirement to maintain emergency lighting configuration for 3 specific lights.
  • Specifications for 4-foot lamp wattage (14-17 watts) and color temperature (4,100 K).
• Totals: Summarizes the total quantities for different light types.

This attachment provides critical details for bidders to understand the scope of lighting fixtures required for the opportunity. It specifies the types and quantities of lights needed in various locations, allowing for accurate cost estimation and proposal development. The site visit updates offer important clarifications and potential modifications to the scope, which bidders must consider.

Amendment / Modification

This amendment (0002) to solicitation 1232SA26Q0445, dated 04/09/2026, makes the following changes:

• Revised Attachment 4 (LED Light List): Provides updated information on location, type, and quantity of LED lights, along with site visit notes.
• Questions and Answers: Includes responses to vendor questions. No further questions will be accepted.
• Inclusion of Clauses: Incorporates the full text of clause 52.225-9 (Buy American-Construction Materials) and provision 52.225-10 (Notice of Buy American Requirement-Construction Materials) with Alternate I.
• New Clause: Adds the mandatory contract clause FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors, as required by Executive Order 14398.

• Attachment 4 (LED Light List)

• Clauses: 52.225-9, 52.225-10 (Alternate I)

• New Clause: FAR 52.222-90

• The amendment does not explicitly state changes to proposal deadlines or submission requirements, but bidders should review the updated attachment and incorporated clauses for any impact on their proposals.

• The "Questions and Answers" section may clarify existing requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 1232SA26Q0445 for the replacement of fluorescent lights with LEDs in Brookings, SD.

• Lamp Specifications: Detailed specifications for lamps, including type, color, and wattage, are provided in Revised Attachment 4. The existing T-8 bulbs are 32W, 5000K fluorescent. The "Bulbs (Qty 142)" are a mix of types. Replacement lamps for cans are 5.5 watt, 3000K. Sconces use Sylvania CF9DD/835, 9 watt bulbs. Existing bulbs in "bulbs" category are 100 watt.
• LED Replacement: The type of LED replacement (Type A or B) will be determined after field verification. The wattage for 4' LED lamps should be between 14 and 17 watts to match or improve lumen output. 4000 Kelvin is acceptable for matching existing installations.
• Buy American Act (BAA): The solicitation includes clauses 52.225-9 and 52.225-10 regarding Buy American requirements. Vendors may submit a comparison if there is a claim of unreasonable cost for domestic construction material. The Administrative Officer will verify BAA-rated lamps on site if required.
• Work Hours & Site Access: Work may be possible after normal working hours during the week, but not on weekends or holidays. The project manager will have key access to most of the building.
• Other: No local state contractor licensing is required. Temporary storage for materials and tools will be available. A "death certificate" for old lamps is not required.

This Q&A document clarifies specifications, requirements (like BAA compliance), and logistical details, which may impact how vendors prepare their proposals and select materials. It also confirms that Revised Attachment 4 contains critical specification details.

Solicitation / RFP / RFQ

This document contains FAR clauses and provisions related to the Buy American Act for construction materials and addressing DEI discrimination by Federal Contractors. It is not a solicitation itself but provides regulatory requirements that would be incorporated into a solicitation.

• FAR 52.225-9, Buy American-Construction Materials: Requires the use of domestic construction materials. Defines terms like "domestic construction material," "foreign construction material," "COTS item," and "construction material." It outlines domestic content percentages (60% for most items, increasing to 65% in 2024-2028, and 75% from 2029) and exceptions for COTS items and specific iron/steel content. It also details procedures for requesting waivers based on unreasonable cost, impracticability, or unavailability of domestic materials.
• FAR 52.225-10, Notice of Buy American Requirement-Construction Materials: Implements FAR 52.225-9, outlining how offerors should request determinations of inapplicability and how the government will evaluate offers, including the potential addition of a percentage to the cost of foreign construction material.
• FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors: Prohibits racially discriminatory Diversity, Equity, and Inclusion (DEI) activities. Contractors must not engage in such activities, must report violations by subcontractors, and must include this clause in subcontracts (except those performed outside the U.S.). Noncompliance can lead to contract termination or ineligibility for future contracts.

Not applicable, as this document contains clauses and provisions, not specific contract details for an opportunity.

Not applicable, as this document contains regulatory clauses, not specific submission or evaluation instructions for an opportunity.

Not applicable.

Bidders should pay close attention to the Buy American requirements for construction materials and the prohibition against racially discriminatory DEI activities, as these will likely be incorporated into the terms of any resulting contract.

Amendment / Modification

This amendment to Solicitation 1232SA26Q0445, dated 04/09/2026, has the following purposes:

• Site Visit Information: Provides a copy of the Site Visit Sign-In Sheet.
• Attachment Clarification: Includes Attachment 4, the LED Light List, to clarify location, type, and quantity of lights, along with other site visit notes.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides supplementary information relevant to the site visit.

This amendment does not appear to change the proposal submission deadline or evaluation factors. It serves to provide additional clarifying information for potential bidders.

Other / Unclassified

This document is a sign-in sheet for a site visit related to a solicitation for replacing fluorescent lights with LEDs in Brookings, SD. The project is identified as RFQ# 1232SA26Q0445, issued by the United States Department of Agriculture (USDA), Agricultural Research Service (ARS).

This document lists attendees from various companies who participated in the site visit. It includes their names, company affiliations, email addresses, and phone numbers. The sheet also contains important instructions for submitting questions related to the solicitation, stating that all questions must be submitted to spencer.hamilton@usda.gov by 12:00 p.m. Central Time on Wednesday, April 22, 2026. It clarifies that questions not submitted in writing by the deadline may not receive a response and that discussions at the site visit are not binding unless incorporated into the solicitation via amendment.

Form / Attachment / Pricing Sheet

This Excel spreadsheet lists the quantities of LED lights (T-8 Lamps, Bulbs, Cans, Sconces) required for various rooms and areas within a facility. It serves as an inventory or specification for lighting components needed for an opportunity, likely related to lighting upgrades or maintenance.

• Location: Details specific rooms and wings (e.g., B-32D, A-10).
• Light Type: Specifies T-8 Lamps (4' and 8'), Bulbs, Cans, and Sconces.
• Quantity: Lists the number of each light type needed per location.
• Notes: Includes specific details such as "Cage," "Soil Grinding," "Black Lab," "Rest Room," "Storage," etc.
• Totals: Provides a summary of total quantities for each light type.
• Site Visit Updates (4/17/2026):
  • Clarifies that some "Can" lights listed are already LED.
  • Corrects an entry for B25A (now B20) regarding lamp length (4-foot vs. 8-foot).
  • Notes a potential conversion of 8-foot lamps to 4-foot lamps in the "Shop" area.
  • Specifies that 3 lights must remain emergency lights.
  • Provides wattage range for 4-foot lamps (14-17 watts) and desired light color (4,100 K).

This document is crucial for bidders to understand the scope and scale of lighting components required. It allows for accurate estimation of materials, potential labor, and overall project cost. The site visit updates provide critical clarifications and specifications that must be incorporated into proposals.

Solicitation / RFP / RFQ

This solicitation is for the replacement of fluorescent lighting with LEDs at the United States Department of Agriculture (USDA), Agricultural Research Service (ARS) facility in Brookings, SD. The Statement of Work provides a complete description of the requirements.

• Replacement of fluorescent lights with LEDs.

• The project is located at USDA, ARS, Integrated Cropping Systems Research, 2923 Medary Ave, Brookings, SD 57006.

• Anticipated Contract Type: Firm Fixed Price Contract.

• Period of Performance: 180 days from Notice to Proceed (NTP).

• Quotes must be submitted via email to spencer.hamilton@usda.gov.

• Quote submission date and time is stated on SAM.gov for solicitation number 1232SA26Q0445.

• Quotes must include pricing, signatures, SAM UEI#, acknowledgement of amendments, active SAM.gov registration, and completed electronic representations and certifications.

• Technical Experience: A minimum of two (2) and no more than three (3) similar projects completed within the last five (5) years must be described.

• Past Performance: Three (3) previous projects similar in scope, dollar value, and complexity from the last five (5) years must be provided.

• Evaluation Method: Lowest price technically acceptable criteria. Award will be made to the quoter representing the best value to the Government.

• Offerors must hold prices for 90 calendar days from the date specified for receipt of offers.

• Not explicitly stated in the provided pages, but various small business and set-aside clauses are listed as potentially applicable.

• A site visit is scheduled for Friday, April 17, 2026, at 08:00 a.m. Central Time. RSVP is required by Thursday, April 16, 2026.

• Questions must be submitted via email to spencer.hamilton@usda.gov by 12:00 p.m. Central Time, Wednesday, April 22, 2026.

• Bid Guarantee: Not required for proposals less than $150K. Required for proposals above $150K (not less than 20% of proposed price, not to exceed $3,000,000).

• Payment and Performance Bonds (SF 25A/SF 25) are required for awards over $35,000 and $150,000 respectively, due within 10 days of award notification.

• Numerous FAR and AGAR clauses are incorporated by reference and listed as applicable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing fluorescent lighting with new LED lighting at the USDA Integrated Cropping Systems Research facility in Brookings, SD.

• Remove existing fluorescent light bulbs and ballasts.

• Dispose of removed lighting and ballasts in accordance with all applicable regulations.

• Install new LED lights (Luxrite 32-watt Tunable White G13 Dimmable LED or similar/equivalent) in specified assets.

• Quantities include approximately 1,811 T-8 (4') lights, 137 T-8 (8') lights, 142 bulbs, and 48 cans. Contractor is responsible for field verification of all quantities.

• Work must comply with ARS Facilities Design Standards, ARS Energy, Water, and Sustainability Policy, governing Building Codes, and all applicable local, regional, State, and Federal regulations.

• Contractor is responsible for quality control, subject to audit by the Location Monitor.

• Site cleanup is required, restoring disturbed areas to their original appearance.

• Location: USDA Integrated Cropping Systems Research, Building 544700B001, 2923 Medary Ave, Brookings, SD 57006.

• Site visit details will be determined in solicitation documents.

• Contractor must obtain all necessary permits, licenses, and inspections.

• Submittals for proposed materials, including illustrations and descriptive literature, are required for CO and COR review and approval.

• A one-year warranty is required for all work performed.

• Contractor is responsible for any damage to government property resulting from failure to conform to contract requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision for Building Construction Projects in Brookings County, South Dakota. It outlines the prevailing wage rates and fringe benefits for various construction trades. Bidders on relevant projects must adhere to these wage rates.

• General Decision Number: SD20260005
• State: South Dakota
• County: Brookings County
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Effective Dates: Primarily January 16, 2026, with some rates effective earlier (e.g., June 2025, January 2025, September 2024).
• Trades Included: Asbestos Worker/Heat & Frost Insulator, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Cement Mason/Concrete Finisher, Sheet Metal Worker, Bricklayer, Laborer (Common/General, Mason Tender), Operator (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader), Painter, Plumber, Roofer, and Welders.
• Footnotes: Includes details on paid sick leave (Executive Order 13706) and minimum wage requirements (Executive Order 13658).

This document is critical for bidders to understand the minimum wage and fringe benefit requirements for labor on applicable construction projects within Brookings County, South Dakota. Failure to comply with these prevailing wage rates can lead to contract violations. Bidders should factor these costs into their proposals.