Replace Magnolia DFAC AHUs

Other / Unclassified

This document is a sign-in sheet from a site visit held on May 7, 2026, for the "Replace Magnolia DFAC AHUS B7409" requirement (Solicitation # FA3010-26R0008) at Keesler AFB, MS. The site visit was for the replacement of Air-Handling Units at the Magnolia Dining Facility.

This document lists the attendees of the site visit, including their names, companies, and contact information. It serves as a record of who attended and may be relevant for bidders to understand who else is interested in the opportunity or to identify potential partners or competitors. The document also reiterates the general scope of work and key dates, such as the proposal due date of June 3, 2026, and the deadline for questions on May 11, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for replacing three air-handling units (AHUs) and the kitchen overhead door air curtain at the Magnolia Dining Facility, B7409, located at Keesler Air Force Base, Biloxi MS. It also includes the replacement of motors and bearings for eight kitchen supply fans, eight kitchen exhaust fans, and six additional rooftop exhaust fans.

• Replacement of AHUs: Three existing AHUs are to be replaced in kind, as per the Mechanical Schedule in the drawings.

• Replacement of Fans: All exhaust fans and supply (make-up air) fans are to be replaced. The contractor must survey existing fans to determine replacement types.

• Kitchen Overhead Door Air Curtain: This is also to be replaced.

• Demolition: Existing AHUs, exhaust fans, and supply fans will be demolished and removed from the site to a legal landfill. Stockpiling of demolition materials on-site is not permitted.

• New Construction: Includes installation of new AHUs, exhaust and supply fans, volume balancing dampers, replacement of a collapsed return duct for AHU-3, and replacement of chilled water supply strainers.

• Electrical Work: Installation of new breakers, disconnect switches, and wiring for new AHUs, exhaust fans, and kitchen units.

• Testing, Adjusting, and Balancing (TAB): The completed system must be tested, adjusted, and balanced to prove positive pressure of the dining hall.

• Location: Magnolia Dining Hall, B7409 at Keesler Air Force Base, Biloxi MS.

• Performance Time: 10 days after Award and ending 145 calendar days later.

• Phasing: The project is broken down into four phases: Survey (5 days), Submittals and Procurement (90 days), Installation (45 days), and Testing/Balancing/Closeout (5 days).

• Coordination: Work impacting food service operations must be coordinated with the Construction Manager (CM). AHU replacements will be sequenced during evening hours to minimize disruption. Fan replacements must be completed within 14 calendar days.

• Hazardous Materials: While not anticipated, if hazardous material is encountered, work must stop immediately, and the Contracting Officer (CO) contacted.

• Site Requirements: The jobsite must be maintained neatly, enclosed with a 6' chain link fence, and kept free of debris. Temporary storage trailers must be neat and in good repair.

• Supervision: Competent, familiar supervision must be on-site when work is in progress. A Quality Assurance/Quality Control (QA/QC) Officer must be present.

• Permits: Contractors are required to obtain necessary permits, including DIG PERMIT, BURN PERMIT, and CONFINED ENTRY PERMIT.

• Utility Interruption: Any interruption of building utility services must be scheduled and coordinated 14 days in advance with the CO, CM, and user.

• Safety: Compliance with all applicable safety regulations (OSHA, NFPA, UFC) is mandatory. Appropriate safety precautions, barricades, signs, and signal lights must be used. A competent safety officer must be on-site.

• Environmental: Compliance with environmental regulations regarding air, water, land, wildlife, noise, solid waste, and radioactive pollutants is required. Storm water management (SWPPP) and asbestos abatement procedures must be followed. Lead-based paint management procedures must also be adhered to.

• Submittals: A Submittal Register (MSS) must be followed, including product data, shop drawings, and certifications. Material must be new and of high quality.

• Reporting: Contractors must comply with reporting requirements for criminal investigations and protective service matters.

• Inspection and Acceptance: Services will be inspected by various personnel including the Facility Manager, CO, and CM. Punch list items must be resolved before project completion.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - MAHG241006 Replace Magnolia DFAC AHUs B7409 -- Specification.pdf", appears to be a specification document detailing materials and methods for mechanical systems, specifically focusing on:

• General Requirements: References to standards (ASTM B117), related requirements across various divisions (Fire Suppression, Plumbing, HVAC), and quality assurance measures for materials and equipment.

• Quality Assurance: Details on material and equipment qualifications, including a 2-year satisfactory commercial/industrial use requirement, alternative qualifications for less than 2-year records (6000 hours field operation), requirements for service support organizations, and manufacturer's nameplate specifications.

• Delivery, Storage, and Handling: Guidelines for protecting equipment and materials from damage and environmental factors.

• Electrical Requirements: Specifications for motors, controllers, disconnects, and contactors, including conformity to Section 26 20 00.

• Instruction to Government Personnel: Requirements for providing training on equipment adjustment, operation, and maintenance.

• Accessibility: Ensuring all work is installed to allow for periodic inspection, operation, maintenance, and repair.

• Products: Specifies that "Products Not Used" for Part 2.

• Execution: Outlines requirements for painting new equipment (factory or shop applied), including specific standards for factory painting systems based on salt-spray fog tests and temperature resistance.

• References: Lists numerous ASTM standards (e.g., ASTM B117 for salt spray apparatus).

• Quality Assurance: Emphasizes standard products with a 2-year field service record, or 6000 hours of satisfactory field operation. Requires support by convenient service organizations.

• Materials and Equipment: Standard products are required, with specific details on material qualifications, service support, and manufacturer's nameplates.

• Painting: Details factory painting systems, including salt spray test requirements (125 hours for indoor, 500 hours for outdoor) and acceptance criteria for blistering, wrinkling, cracking, adhesion loss, and rust creepage.

• Electrical: Specifies requirements for motors, controllers, and electrical connections, referencing Section 26 20 00.

This specification document is crucial for bidders as it defines the technical requirements, quality standards, and material specifications for the mechanical systems involved in the "Replace Magnolia DFAC AHUs" project. Bidders must ensure their proposed materials, equipment, and installation methods strictly adhere to these detailed specifications to be compliant. It outlines critical aspects such as material qualifications, performance testing (e.g., salt spray tests for paint), and installation standards, which will directly impact proposal preparation and project execution.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Magnolia DFAC AHUs" project located at Keesler AFB, MS. The estimated magnitude of the proposed construction is between $1,000,000.00 and $3,000,000.00.

The core requirement is to furnish all equipment, labor, supervision, and materials necessary for the "Replace Magnolia DFAC AHUs" project, in accordance with the Statement of Work, Specifications, and Drawings.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: 145 calendar days from the date of award.

• Estimated Value: Between $1,000,000.00 and $3,000,000.00.

• Proposal Submission Deadline: June 3, 2026, at 11:00 AM local time.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Key Milestones:

  • Site Visit: May 7, 2026, at 9:00 AM CDT.
  • Proposal Due Date: June 3, 2026.
  • Performance Start: Within 10 calendar days after award.
  • Performance Completion: Within 145 calendar days after award.

This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must acknowledge all amendments to the solicitation.
• A site visit is scheduled for May 7, 2026. Base access requirements are detailed in Section L.
• Funds are not presently available for this effort; the Government reserves the right to cancel the solicitation.
• Proposals must be valid for 180 days after the proposal due date.
• The solicitation includes numerous FAR and DFARS clauses covering various aspects of the contract, including insurance, payment, labor standards, and environmental considerations.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and specifications for the "Replace Magnolia DFAC AHUs, B7409" project at Keesler Air Force Base. It details the scope of work for replacing Air Handling Units (AHUs) and associated components.

• Cover Sheet (G-001): Project title, number (MAHG241006), issue date (April 2026), and location.
• Mechanical General Notes (M-001): Outlines installation standards, equipment requirements, and insulation specifications.
• Demolition Plans (M-101, M-102): Illustrates existing rooftop equipment and AHUs to be removed.
• New Work Plans (M-201, M-202, M-203, M-204): Depicts the layout and installation of new rooftop equipment, AHUs, and associated ductwork and piping within mechanical rooms.
• HVAC Controls (M-301): Details the sequence of operations and system point list for the new HVAC control system.
• Air Balance (M-302): Provides airflow data for dining and kitchen areas.
• Equipment Details (M-303): Shows specific details for kitchen exhaust fans, make-up air units, and exhaust fans.
• Schedules (M-401): Lists specifications for Air Handling Units, Exhaust Fans, and Kitchen Exhaust Fans/Make-Up Air Units.
• Electrical Plans (E-101, E-102): Illustrates new electrical work, including rooftop equipment connections and AHU power distribution.
• Electrical Schedules (E-401): Details Motor Control Center schedules and electrical general notes.

These drawings and specifications are critical for bidders to understand the full scope of the project, including the demolition of existing equipment, the installation of new AHUs and related mechanical and electrical systems, and the specific requirements for their integration. Bidders must review these documents to accurately estimate costs, develop a project timeline, and ensure compliance with all technical specifications.

Form / Attachment / Pricing Sheet

This document is a Material Submittals Schedule for the "MAHG241006 Replace Magnolia DFAC AHU'S B7409" project, associated with Solicitation / Contract Number FA301026R0008. It outlines the required submittals from the contractor and the associated deadlines.

• Project Information: Includes Project Number (241006) and Project Title.
• Submittal Items: Lists various items requiring submission, categorized by specification sections (e.g., HazMat, Rough Carpentry, HVAC, Electrical, Painting).
• Types of Submittals: Specifies required documentation such as Certificates of Compliance, Shop Drawings, Samples, Catalog Data, Manufacturer's Recommendations, Warranties, and Technical Data.
• Quantities: Indicates the number of copies required for each submittal.
• Submission Deadlines: Defines when each submittal is due, often relative to the Notice to Proceed (NTP) or completion of specific project phases (e.g., "5 Days Prior to Start Date," "End of Contract," "10 Days Following NTP").
• Administrative Fields: Includes columns for tracking dates related to receipt, review, and approval by the Contracting Officer and Civil Engineering.

This schedule is critical for bidders to understand the specific documentation and materials they will be required to submit throughout the project lifecycle. It details the types of information needed, the quantity of each, and the precise timing for submission, which is essential for project planning, proposal pricing, and ensuring compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination, specifically Attachment 5, which provides the prevailing wage rates for various construction-related trades in Harrison County, Mississippi. This is relevant for contractors bidding on federal construction projects in this area to ensure compliance with labor standards.

• General Decision Number: MS20260050
• Publication Date: 01/23/2026
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• County: Harrison County, Mississippi.
• Wage Rates & Fringes: Lists specific hourly rates and fringe benefits for trades including Electrician, Equipment Operator, Ironworker, Pipefitter, Plumber, Sheet Metal Worker, Bricklayer, Carpenter, Cement Mason, Laborer, Operator (Backhoe, Bulldozer, Crane), Painter, Roofer, Sprinkler Fitter, Tile Setter, and Truck Driver.
• Executive Order Notes: Includes information on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Wage Determination Appeals Process: Details the procedures for appealing wage determinations.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also highlights important federal labor regulations that apply to contractors.

Form / Attachment / Pricing Sheet

This document outlines the procedures for submitting various items to the Contracting Officer (CO) for approval or information. It details the classification of submittals, the process for handling approved and disapproved submittals, and the general execution requirements for contractors.

• Submittal Classification: Submittals are classified as either requiring CO approval (considered "shop drawings") or for "Information Only" (not requiring approval).
• Approved Submittals: CO approval indicates general satisfaction with the method, materials, and detailing, but does not relieve the contractor of responsibility for errors or design adequacy.
• Disapproved Submittals: Contractors must make corrections and resubmit. If corrections are considered a contract change, the contractor must notify the CO.
• General Execution: Contractors must submit all items listed on the Submittal Register (Material Submittal Schedule - MSS) or as otherwise specified. Submittals must be complete, detailed, and approved by the contractor before submission. Deviations from contract requirements must be clearly identified.
• Submittal Register (MSS): A register will be provided, and contractors must meet with the CO to review it. Contractors are responsible for providing all listed items by the scheduled dates.
• Scheduling: Submittals for interrelated items should be coordinated. Contractors must allow 30 days for CO review, with no extensions for late submittals.
• Transmittal Form (AF 3000): This form is required for all submittals and must be completed accurately, referencing specification paragraphs or drawing sheet numbers.
• Buy American Compliance Certification: Each AF 3000 submittal must include a signed letter certifying compliance with the Buy American Act. A template is provided.

This document is crucial for bidders as it defines the process and requirements for submitting materials, shop drawings, and other documentation. Understanding these procedures is essential for timely and compliant proposal preparation and contract execution. It highlights the importance of the Submittal Register, the AF 3000 form, and the Buy American certification, all of which directly impact how a contractor must operate and document their work.

Form / Attachment / Pricing Sheet

This document, Attachment L-01, is a Past Performance Reference List. It requires bidders to provide details about their past performance on relevant contracts. This information is crucial for the government to evaluate the bidder's experience and capability to perform the work described in the solicitation.

• Company Name: To be filled in by the bidder.
• Contract Number: The contract or task order number, especially if referencing an IDIQ contract. Bidders must also identify if CPAR (Contractor Performance Assessment Reporting System) is available for the contract.
• Description of Work Performed: Details of the work performed, specifying if it was as a prime or subcontractor.
• Contract Period of Performance (POP): The duration of the contract.
• Contracting Agency, POC/Customer Name, Phone #, & Email: Contact information for the agency and point of contact.
• Contract/Task Order Value: The value of the contract or task order.
• Proposed Subcontractor, Teaming Arrangement, or Key Personnel: Identification of any subcontractors, teaming partners, or key personnel involved, and their specific roles and impact on performance for both past contracts and the current opportunity. This section also requires indicating the percentage of work completed or to be completed.

Bidders must accurately complete this form to provide evidence of their past performance. Failure to provide complete and accurate information may negatively impact the evaluation of their proposal. The details provided here will be used to assess the bidder's track record and ability to successfully execute the requirements of the current opportunity.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (Attachment L-02) for Solicitation No. FA301026R0008. It is used by the government to gather feedback on a contractor's past performance as part of the proposal evaluation process for replacing three AHUs at Magnolia Dining Facility on Keesler AFB, MS.

• Solicitation Details: Includes Solicitation Number (FA301026R0008) and the project scope (replacing three AHUs).

• Reference Information: Requires the name, phone number, and email of the offeror.

• Contract Referenced: Fields to detail the contract number, value, and period of performance for the referenced work.

• Evaluation Criteria: Provides definitions for rating contractor performance in Quality, Schedule, Management, and Regulatory Compliance (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, N/A).

• Contact Information: Requires the name, phone number, and email of the person completing the questionnaire, as well as an alternate POC if the primary is unavailable.

• Complete the questionnaire and email it directly to ty.le@us.af.mil.

• The submission deadline is 11:00 AM CST on June 3, 2026.

• Submissions must be from a corporate or government email account.

• If unavailable on the due date, provide an alternate Point of Contact (POC).

This questionnaire is critical for entities that have previously worked with the offeror on similar services. The feedback provided will directly impact the evaluation of the offeror's past performance, a key factor in proposal selection. Bidders should ensure their references are aware of this request and prepared to provide detailed, accurate feedback.