REPLACEMENT TUBING BUNDLES FOR HEAT EXCHANGE

Form / Attachment / Pricing Sheet

This document provides detailed specifications and component lists for various models of packaged indirect-fired storage heaters. It serves as a technical reference for potential bidders to understand the exact configuration and parts used in the manufactured units.

• Model Identification: Specifies model numbers (e.g., PHWS5400V-1234-W-230-NC, PHWS6012V-2500-W-230-NC, PHWS4884V-1000-W-230-NC) and associated serial number ranges.
• Technical Specifications: Includes output (BTUH), pressure vessel dimensions, inlet/outlet/relief sizes, volume (gallons), maximum working pressure, and hydro test pressure.
• Component Breakdown: Lists individual parts with part numbers, manufacturers, quantities, and P/N/REV information for key components such as exchangers, pumps, temperature stats, relief valves, drain valves, tank linings, cabinets, heads, shells, insulation, and magnesium anodes.
• Applicable Drawings: References specific drawing numbers (DD, WD, TD) for each model.

This document is crucial for bidders to accurately assess the technical requirements and specifications of the storage heaters. It allows for precise identification of components, materials, and dimensions, which is essential for preparing compliant proposals, ensuring compatibility with existing systems, and understanding the overall scope of the equipment being procured.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for replacing tubing bundles at the Federal Correctional Institution (FCI) Elkton in Lisbon, OH. The goal is to ensure compatibility and effective function of heat exchangers.

• Project Work Description: The contractor will provide specific OEM Taco tubing bundles and Magnesium Anode Rods as detailed in the document. Data sheets must accompany all procured items.

• Deliverables:

  • (8) O.E.M. Taco T10208 (Copper tubes/.035wall)
  • (2) O.E.M. Taco T14208 (Copper tubes/.035wall)
  • (2) O.E.M. Taco T12210 (Copper tubes/.035wall)
  • (2) O.E.M. Taco T14210 (Copper tubes/.035wall)
  • (112) Magnesium Anode Rods (1-1/4in x 45in)

• Required Product or Equal: Brand name or equal products are acceptable. If proposing an equal product, full product information and specifications must be submitted with the bid/proposal. Failure to do so will result in non-responsiveness.

• Repair/Maintenance: The contractor is responsible for all internal and external maintenance of the new equipment for a minimum of five (5) years from substantial completion. This includes costs for materials, equipment, and labor for repairs or replacements.

• Place of Performance: Federal Correctional Institution Elkton, 8730 Scroggs Road, Lisbon, OH 44432.

• Time of Completion: 30 Calendar Days after award.

• Warranty: Minimum five (5) year warranty on labor and materials from the date of substantial completion.

• Schedule: Deliveries are scheduled Monday through Friday, 7:30 AM to 3:30 PM. No access is granted on Sundays or Saturdays. The schedule may be affected by federal holidays, emergencies, or administrative closings.

• Reporting: The contractor must notify the Contracting Officer's Representative (COR) upon shipping and provide all reports and documentation within 30 days of material processing.

• Quality Control: The contractor must develop and maintain an effective quality control program and provide a Job Superintendent/manager fluent in English.

• Contractor Requirements: Work must comply with OSHA, EPA, and NEC codes. A full-time Project Manager with at least three years of experience managing similar facilities is required.

• System for Award Management (SAM): Contractors must be registered on www.sam.gov to submit bids.

• Invoices: Must be submitted on company letterhead with detailed documentation and sent to both the COR and Contracting Officer.

• Submittals After Award: Samples, cut sheets, and shop drawings must be submitted to the COR for review.

• Disposal: The contractor is responsible for hauling away and legally disposing of all demolished equipment, debris, and trash after job completion.

Solicitation / RFP / RFQ

This document is a solicitation for the procurement of replacement tubing bundles for existing heat exchangers at FCI Elkton. The solicitation is for equipment only and references an attached statement of work for detailed requirements.

• Procurement of replacement tubing bundles for existing heat exchangers.

• Specific items include O.E.M. Taco tubing bundles of various models (T10208, T14208, T12210, TI4210) and Magnesium Anode Rods.

• The scope is limited to equipment only.

• The contract type is expected to be Firm Fixed Price.

• The period of performance and estimated value are not explicitly stated in the provided sections.

• This is a Request for Quote (RFQ).

• The offer due date is March 2, 2026, at 13:00 ET.

• Evaluation criteria are detailed in an attachment titled "Evaluation Factors.pdf".

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• Offerors must have an active Federal Government contracts registration in the System for Award Management (SAM) at the time of submission and award.

• Various attachments are listed, including "SOW.pdf", "Evaluation Factors.pdf", and documents related to Procurement Integrity and Representations and Certifications.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-4, with deviations.