Pre-Solicitation Notice for Fresh Milk & Dairy Products for military customers located in the Virginia, Maryland, Delaware, and D.C. Zone (Andrews AFB, Dover AFB, Fort Meade, Fort Myer and VA, MD, DC Hospitals)

Market Research Survey

This document is a market research survey conducted by the Government to gather information for a potential long-term contract supplying fresh Milk and Dairy Products to Department of Defense (DoD) customers in the Virginia, Maryland, and D.C. Zone. The survey aims to understand vendor interest and capabilities for supporting military customers at Andrews AFB, Dover AFB, Fort Meade, Fort Myer, and VA, MD, DC Hospitals.

• Contract Duration: 60 months
• Maximum Value: $2,760,699.15
• Geographic Zone: Virginia, Maryland, and D.C.
• Customers: DoD military customers at specified locations.

The survey requests information on:

• Interest and capability to service the specified zone.

• Minimum dollar delivery requirements.

• Manufacturing capabilities for fresh milk and dairy products.

• Past experience with the Federal Government.

• Registration status in SAM.gov and DIBBS.

• Business size (Small or Large).

• Feedback on the feasibility of the zone layout.

• Potential subcontracting needs and areas.

• Company capabilities.

• Percentage of subcontracting to Small Businesses.

• Responses and feedback should be emailed to Marcus.Berenato@dla.mil and Deana.Gayda@dla.mil.

• Questions can be directed to Marcus Berenato at (445) 737-8167 or Deana Gayda at (215) 737-8600.

• Deadline for Questions: Close of Business 16 February 2026.

• Vendors must have internet access and comply with inspection/audit findings.

• Offerors indicating a Place of Performance not under their direct control must submit documentation of an agreement for production and distribution.

• The awardee must interface with the Subsistence Total Order & Receipt Electronic System (STORES) and support specific EDI transactions (810, 820, 832, 850, 861, 997).

• Unit prices must be formatted to two decimal places.

• Vendors must use Government item descriptions on catalogs and invoices.

• Alternate ordering methods must be provided if STORES is not operational.

This is a market research survey, not a solicitation. The document also references an attachment for "EDI Implementation Guidelines."

Form / Attachment / Pricing Sheet

This document, "R0024 Schedule of Items.xlsx", provides a detailed breakdown of items and their estimated usage over a 60-month period. It is intended to inform bidders about the specific products and quantities required for the opportunity.

• CLIN #: Contract Line Item Number.
• LSN: Local Stock Number.
• Description: Detailed description of the food item, including type, fat content, packaging, and any specific requirements (e.g., "CHL" for chilled, "CO" for container).
• 60 month estimated usage: The projected quantity of each item needed over a 60-month period.

This schedule is crucial for bidders to understand the scope of the food items required, including specific types of dairy products like various kinds of milk, cottage cheese, and yogurt, as well as eggnog and sour cream. The estimated usage quantities will be essential for developing accurate pricing and ensuring adequate supply chain planning for proposals. Bidders should carefully review the descriptions and quantities for each CLIN to determine their ability to meet the requirements and to formulate a competitive bid.

Form / Attachment / Pricing Sheet

This document, "R0024 Customer List.xlsx", provides a list of customers and their associated delivery information. It is intended to inform potential bidders about the locations and services relevant to the opportunity.

• Ordering Point: Identifies the point from which orders are placed.
• Ship To / Customer Name / Customer Facility: Specifies the recipient of the goods or services.
• Address Information: Includes street address, city, state, and ZIP code for delivery.
• Country: Indicates the country of the delivery location.
• Service: Denotes the type of service provided (e.g., CG for Coast Guard, AF for Air Force, NV for Navy, AR for Army, OT for Other).
• Delivery Instructions: Provides specific instructions for delivery, including contact persons and phone numbers where available.

This list is crucial for bidders to understand the potential scope of delivery locations and the types of services required across various government entities. It helps in assessing logistical capabilities and potential service areas for the opportunity.