Reynolds Army Health Clinic (RAHC) - Dry Ice Machine Purchase, Fort Sill, OK
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, Mission and Installation Contracting Command (MICC) Fort Sill, is soliciting quotes for the purchase, delivery, and installation of a Dry Ice Machine for the Reynolds Army Health Clinic (RAHC) at Fort Sill, OK. This Total Small Business Set-Aside opportunity requires a machine capable of producing pellet ice for packing medical lab specimens. A Firm Fixed Price (FFP) contract is anticipated, with award based on price only. Quotes are due by January 28, 2026, at 2:00 PM CDT.
Scope of Work
The contractor shall provide all necessary personnel, tools, supplies, and equipment to deliver and install one dry ice machine. On-site installation with training is mandatory. The machine must be a Green Ice Technologies Model HD50P or equivalent, capable of producing 3mm and 16mm pellet ice at a rate of 50kg/hr (110lbs/hr). It must have dimensions of 40"x20"x40" and be compatible with 480V power. Initial supplies, including 5 gallons of food-grade 46 weight oil and specific dry ice insulated containers, are required. A one-year warranty on parts and labor is also necessary. The machine must be compatible with a pre-existing CO2 tank (VGL Series). Site preparation has been completed by Government personnel, and the contractor is not responsible for removing or disposing of old equipment.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 423740 (Refrigeration Equipment)
- Size Standard: 125 employees
- Product Service Code (PSC): 4110
- Place of Performance: Fort Sill, OK
- Delivery Date: On or Before April 20, 2026
- FOB Details: Contractor pays transportation costs.
- Compliance: DFARS 252.225-7001 Buy American and Balance of Payments Program applies.
Submission & Evaluation
- Questions Due: January 20, 2026, 2:00 PM CDT (email only)
- Quotes Due: January 28, 2026, 2:00 PM CDT
- Evaluation: Best value to the Government, considering price only, in accordance with FAR 13.106-2(b).
- Registration: Prospective contractors must be registered in SAM.gov prior to award.
Amendments & Clarifications
Three amendments have been issued, primarily providing answers to vendor questions. Key clarifications include:
- Acceptability of products exceeding specified output/pellet size/480V if they meet Attachment 1 dimensions.
- Confirmation of sufficient room and 480V power source availability for installation.
- The Government will attach the correct power plug once the machine's type is known.
- Hydraulic oil type should follow manufacturer specifications; 5 gallons is not a machine requirement.
- This is a new requirement; no previous awards or historical vendors.
- No contractor responsibility for old equipment removal, disposal, trade-in, or deinstallation.