Reynolds Army Health Clinic (RAHC) - Dry Ice Machine Purchase, Fort Sill, OK

Solicitation / RFP / RFQ

This document is a solicitation for the purchase of a Dry Ice Machine for the Reynolds Army Health Clinic (RAHC) to pack medical lab specimens for shipment. The specific model number is HD50P.

• One (1) Dry Ice Machine, Model Number: HD50P.

• The machine is intended for packing medical lab specimens for shipment.

• Salient Characteristics are detailed in Attachment 1.

• Pricing Arrangement: Firm Fixed Price.

• Award will be for the Base Period only; no Option Period included.

• Solicitation Issue Date: January 14, 2026.

• Offer Due Date: January 28, 2026, at 2:00 PM.

• Evaluation will be based on best value considering price, in accordance with FAR 13.106-2(b).

• Questions and clarifications are due by January 20, 2026, no later than 2:00 PM CDT.

• This acquisition is set aside for Small Business.

• NAICS Code: 423740

• Size Standard: 125

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering topics such as contract terms, payment instructions (WAWF), representations and certifications, and evaluation criteria.

• Attachments include Salient Characteristics, Specification, and Questions & Answers.

Questions & Answers / Clarifications

This document provides contractor questions and government answers related to the Reynolds Army Health Clinic Dry Ice Machine Purchase at Fort Sill, OK.

• Removal of Old Equipment: The contractor is not expected to remove any pre-existing equipment.
• Disposal of Government Property: The contractor will not dispose of any government-owned property.
• Trade-in: Trade-in is not involved in this purchase.
• Deinstallation Services: The contractor will not provide deinstallation services.
• Site Preparation: All site preparations have been completed by Government personnel.

This Q&A document clarifies specific expectations for bidders regarding equipment removal, disposal, trade-in, deinstallation, and site preparation, which may influence proposal preparation and understanding of the scope of work.

Amendment / Modification

This amendment (0001) to solicitation W9124L26QA003 provides answers to vendor questions. The primary purpose is to include Attachment 3 - Questions & Answers.

• The list of contract documents, exhibits, or attachments has been updated.

• Previously, the attachments included: Attachment 1 - Salient Characteristics and Attachment 2 - CO2 Specification Sheet.

• The updated list now includes: Attachment 1 - Salient Characteristics, Attachment 2 - CO2 Specification Sheet, and Attachment 3 - Questions & Answers.

• No other changes are made to the solicitation; all terms and conditions remain the same.

• Proposal deadlines and requirements are not explicitly stated as changed by this amendment, but bidders should review Attachment 3 for any clarifications that may impact their proposals.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics for a Dry Ice Machine to be purchased for the Reynolds Army Health Clinic (RAHC) to pack medical lab specimens for shipment to another facility.

• Dry Ice Machine Requirements:
  • Must be the Green Ice Technologies Model HD50P or equivalent.
  • Must produce pellet ice (3mm & 16mm).
  • Ice production rate of 50kg/hr (110lbs/hr).
  • Dimensions: 40"x20"x40".
  • Must be compatible with 480V power.
• Included Initial Supplies:
  • 5 gallons of food grade 46 weight oil.
  • Dry ice insulated containers with specific outer and inner dimensions, a net weight of 26lbs, and a volume of 30L (7.9gal).
• Additional Requirements:
  • On-site installation and training.
  • One-year warranty on parts and labor.
  • Compatibility with a pre-existing CO2 tank (refer to Attachment 2 - CO2 Specification Sheet).
  • Compliance with DFARS 252.225-7001 - Buy American and Balance of Payments Program.

This document details the specific technical and performance requirements for the Dry Ice Machine and associated supplies. Bidders must ensure their proposed solution meets all listed characteristics, dimensions, production rates, power compatibility, warranty, and compliance requirements to be considered responsive.

Solicitation / RFP / RFQ

This solicitation is for the purchase of one (1) Dry Ice Machine for the Reynolds Army Health Clinic (RAHC) to pack medical lab specimens for shipment to another facility. The Model Number is HD50P.

• One (1) Dry Ice Machine.

• Salient Characteristics are detailed in Attachment 1.

• Pricing Arrangement: Firm Fixed Price.

• Award will be for the Base Period only; no Option Periods included.

• Offer Due Date: 28 January 2026, 02:00 PM.

• Solicitation Issue Date: 14 January 2026.

• Evaluation will be based on best value considering price, in accordance with FAR 13.106-2(b).

• This acquisition is a "Set Aside" for Small Business.

• NAICS Code: 423740

• Size Standard: 125

• The solicitation incorporates FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference and attachment.

• Delivery is FOB Destination.

• Delivery Date: On or Before 20 April 2026.

• Inspection and Acceptance: Both Destination and Origin.

• Payment will be made via Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document provides detailed specifications and product highlights for the VGL™ Series Vertical Gas Liquid Cylinders. It serves as a technical data sheet for potential bidders to understand the capabilities and features of the equipment.

• Product Highlights: Lists key features such as suitability for various gases (liquid nitrogen, oxygen, argon, CO2, nitrous oxide), all stainless steel construction, dent-resistant outer shell, handling ring supports, galvanized casters, and a five-year vacuum warranty.
• Specifications Table: Details models (180 HP, 200 HP, 230 RB, 230 SB) including part numbers, capacities (liquid and gas in liters and cubic feet/Nm³), performance metrics (Nominal Evaporation Rate - NER), gas flow rates, dimensions (diameter, height), and weights (tare, full).
• Nomenclature: Identifies key components of the cylinder, such as valves, regulators, gauges, and rupture disk.

This document is crucial for bidders to assess if the VGL Series cylinders meet the technical requirements of the opportunity. It provides specific data on capacity, performance, dimensions, and materials, which are essential for proposal preparation and ensuring compliance with any stated specifications in the solicitation.