RFI- PdM FSS Conference Room Upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically W6QK ACC-APG NATICK, is issuing a Request for Information (RFI) to identify interested and experienced vendors capable of providing full-service conference room and audio-visual (A/V) procurement and installation. This RFI is for market research purposes only and is not a solicitation. Responses are due by May 13, 2026, 5 PM EDT.
Purpose & Background
This RFI aims to determine market capability and assess industry's current capabilities in upgrading outdated conference room furniture and A/V equipment at the Natick Soldier Systems Center (NSSC). The existing setup no longer meets requirements for day-to-day use and fast-paced conferencing, which primarily leverages Microsoft Teams and Office 365.
Scope of Work
The government is seeking design configuration ideas and capabilities for a comprehensive upgrade, including:
- Room Renovations: Carpet installation, painting, minor wall repairs, and conduit installation for two conference rooms (approx. 270"W x 300"L and 270"W x 360"L).
- Accessory Renovations: Provision of flag stands and updating ornamental organizational wall-mounted logos and name lettering.
- Furniture Management: Removal and disposal of existing furniture, followed by installation of new furniture, including a main conference table (seating 12-14) with power/LAN, 10 additional chairs, a side desk with A/V controls, and two credenzas (one with a refrigerator).
- Equipment Modernization: Evaluation, replacement, and upgrade of A/V components such as ~70" screens, video conferencing systems with control stations, microphones, speakers, and all associated cabling.
- Compliance & Documentation: Ensuring all equipment is free of prohibited wireless technologies and delivering complete system documentation, including source code and signal flow diagrams.
Submission Requirements
Interested parties should submit an Information Paper detailing their approach to meeting the requirements. Submissions should include:
- Drawings/schematics for potential renovations.
- A Rough Order of Magnitude (ROM) cost estimate.
- A capabilities statement highlighting experience in similar work, especially within secure DoD or government facilities, and on-site support capabilities.
- Point of contact information.
Key Dates & Deadlines
- Site Visit Registration Deadline: April 24, 2026 (COB)
- Site Visit Confirmation: No later than May 1, 2026
- Site Visit: May 6, 2026, 1 PM ET at Natick Soldier Systems Center (NSSC), Building 3, Room R-221. (Highly encouraged, pre-registration mandatory).
- RFI Response Due Date: May 13, 2026, 5 PM EDT.
Submission Instructions
Electronic responses should be emailed to david.e.emond.civ@army.mil and adin.e.morales.civ@army.mil. Recommended formats are Microsoft Word, PowerPoint, or Adobe PDF. The email subject line must be "PdM FSS Conference Room Upgrade". General capability brochures will not be accepted.
Important Notes
This RFI is for market research only and does not constitute a commitment for procurement. No reimbursement will be made for response costs. Information marked Proprietary will be handled accordingly. No classified material should be included.