RFQ -19PE5026Q0014 - GSOMP - NEW VEHICLES FOR REPLACEMENT

Questions & Answers / Clarifications

This document provides a clarification regarding the RFQ 19PE5026Q0014 for New Vehicles for replacement, specifically addressing how foreign prime contractors can satisfy in-country requirements in Peru.

• In-Country Requirements: A SAM-registered foreign entity can be considered if it fully complies with all solicitation requirements, including those for in-country delivery, registration, licensing, and warranty, potentially through a named Peruvian-registered authorized dealer subcontractor.
• Relationship Identification: If using a Peruvian dealer or subcontractor, the quotation must clearly identify the entity and define the nature of the relationship (e.g., subcontract, teaming arrangement, joint venture).
• Documentation Requirements: Proposals must include documentation proving the Peruvian entity is legally authorized and capable of performing services in Peru. This includes copies of all required local licenses, permits, and evidence of local representation and maintenance capability.
• Dealer Information: The offer must include the name and contact information of the authorized dealer in Lima who will provide warranty services and confirm the availability of in-country service, parts, and support.

Proposals will be evaluated based on compliance with all solicitation requirements, including meeting local registration, licensing, warranty, and service obligations in Peru. Failure to clearly establish the relationship with the Peruvian entity and provide the required supporting documentation may result in the proposal being considered incomplete.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for the procurement of new vehicles for replacement for the GSO/MP at the U.S. Embassy in Lima, Peru. The government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price.

• Procurement of (6) Panel Cargo Vans and (4) Passenger Minivans.

• Vehicles must be new, model year 2026.

• Specific requirements for both minivan and panel van, including:

  • Left-hand drive (LHD)
  • Gasoline engine, 4-cylinder minimum, 1.5 DOHC motor
  • Manual transmission
  • Air conditioning, power windows, central locking system
  • Safety features: Multi-zone driver + passenger airbags, 3-point seat belts, reversing camera, rear parking sensors.
  • Minivan: Minimum 5-passenger capacity, fully enclosed body with windows.
  • Panel Van: Configured for cargo transport, enclosed cargo area.

• Vehicles must meet Peruvian Safety Standards.

• Vendor must have a local authorized maintenance and repair service center within 30 km of the U.S. Embassy in Lima.

• Vendor is responsible for vehicle registration, license plates, and Vehicle Ownership Card in Peru.

• Contract type: Purchase Order.

• Period of Performance: Delivery within 30 days after receipt of order (ARO).

• Pricing must include all direct and indirect costs, overhead, general and administrative expenses, profit, shipping, insurance, and taxes.

• Proposals must be submitted electronically to Patrick McElroy (mcelroyph@state.gov) and copied to Alfredo Broggi (broggia1@state.state.gov).

• Submission Deadline: April 30, 2026, by 11:00 hrs (local date and time).

• Proposals must be in English, in MS Word, MS Excel, or Adobe Acrobat (pdf) format, not exceeding 30MB per file.

• Evaluation Factors: Award will be given to the lowest priced, acceptable, responsible quoter.

• Quoter responsibility will be assessed based on financial resources, ability to comply with performance period, integrity, organization, experience, skills, and necessary equipment/facilities.

• This acquisition is unrestricted.

• Offerors must have an active registration in the System for Award Management (SAM) or complete specific identification requirements if not registered.

• Offerors must provide proof of SAM Registration or NCAGE and TIN/RUC numbers.

• Questions regarding the RFQ are due by April 24, 2026, 11:00 hrs.

• Answers to questions will be advertised on SAM and the Lima Embassy Contracts Opportunities Section.

• All quotes must be valid for 30 days from the closing date.

• Payment Terms: Net 30 days upon satisfactory receipt of goods and invoice.