RFQ for Golf Course Maintenance at Incirlik Air Base

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) provides guidance for managing the Golf Course Maintenance Program at Hodja Lakes Golf Course, a 9-hole, 60-acre facility. The goal is to provide quality playing conditions daily by utilizing best management practices and safe chemical application.

The contractor is responsible for full-service golf course ground maintenance, including but not limited to:

• Mowing (height and pattern of cut) for greens, fairways, roughs, tee boxes, and fringes.

• Fertilization and chemical applications (pesticides, herbicides, algaecides).

• Irrigation and watering, including maintenance of the waste water reuse system and sprinkler heads.

• Divot repair, vertical mowing, and seasonal transition conditioning.

• Maintenance of bunkers, tee boxes, fairways, roughs, greens, fringes, practice areas, driving range, and out of bounds areas.

• Trimming of smaller trees and bushes, and establishment/maintenance of a sod farm.

• Top dressing, core aeration, over-seeding, and dragging.

• Maintenance of ponds and irrigation systems.

• Preparing the course for tournaments.

• Managing government-furnished property and equipment.

• Mowing: 95% of the time for general maintenance, 98% for greens, fairways, and roughs.

• Ball mark and divot repair before mowing: 95% of the time.

• Irrigation system maintenance: 95% of the time.

• Fertilizer storage: 100% of the time.

• Chemical management strategies: 100% of the time.

• Fiscal Year 26 (FY 26).

• Hodja Lakes Golf Course, Incirlik AB, Türkiye.

• Compliance with Air Force Instructions, DoD regulations, and USAFE Directives.

• Use of only DoD/AFPMB approved chemicals and equipment.

• Proper storage, handling, and disposal of chemicals, solvents, and degreasers.

• Maintenance of accurate records and submission of monthly reports.

• Training for personnel on health, safety, and chemical application.

• Adherence to base access and hours of operation policies.

• Implementation of a Quality Control Program and Quality Assurance Program.

• Contractor personnel must be able to read, write, speak, and understand English.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the golf course maintenance opportunity, clarifying various aspects of the contract requirements and government-provided resources.

• Subcontractor Past Performance: Subcontractor past performance will not be considered; offerors must demonstrate their own relevant experience.
• Spare Parts & Consumables: A spare parts inventory list will not be provided before award. Historically, annual expenses for these items have ranged from $100,000 to $150,000 USD.
• Government Furnished Equipment (GFE): All GFE will be provided "as-is" and is currently operable and in good condition. The contractor is responsible for maintenance and repair of GFE, including any costs for repair/replacement due to normal wear and tear.
• Fuel: The Government will provide fuel for GFE. The Government is also responsible for the maintenance and repair of fuel tanks and fuel pumps.
• Personnel: There is no minimum staffing requirement, and hiring is at the contractor's discretion. The contract is a separate local-vendor service contract, not a continuation of a previous UABOS contract.
• Overtime: Overtime is not anticipated but will be directed via contract modification if needed.
• Training: The contractor is responsible for various safety and operational trainings (e.g., HAZCOM, HAZWASTE, Chemical Application). The Government provides DoD Pesticide Applicator Certification Training.
• Irrigated Area: The total irrigated area is approximately 100 acres, broken down into Greens (40,000 sq/ft), Tees (35,000 sq/ft), Fairways (26 acres), and Practice area/Roughs (72 acres).
• Overseeding: 75,000 sq/ft is subject to overseeding in winter, and 80,000 sq/ft in summer. Greens, tees, and bare zones of fairways and roughs are included.
• Pond Maintenance: The last maintenance date for ponds was 2012; contractors should assume they are in poor condition.

These clarifications provide essential details for bidders to accurately estimate costs, understand responsibilities regarding GFE and personnel, and refine their understanding of the scope of work, particularly concerning irrigation, overseeding, and equipment maintenance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) provides guidance for managing the Golf Course Maintenance Program at Hodja Lakes Golf Course, a 9-hole, 60-acre facility. The primary goal is to provide quality playing conditions daily by utilizing best management practices and applying chemicals safely and effectively.

The contractor is responsible for the full range of grounds maintenance for the Hodja Lakes Golf Course, ensuring customer satisfaction, cleanliness, and safety. This includes, but is not limited to:

• Mowing (height and pattern) of greens, tees, fairways, and roughs.

• Fertilization and chemical applications.

• Irrigation system maintenance and operation.

• Divot repair and vertical mowing.

• Seasonal transition conditioning.

• Trimming of smaller trees and bushes.

• Repair of greens and tees.

• Establishing and maintaining a sod farm for turf replacement.

• Top dressing areas.

• Changing and relocating greens cups.

• Maintaining ponds and irrigation systems.

• Managing government-provided equipment and maintaining supply stock of chemicals, seed, and fertilizer.

• Mowing: Greens (min. 5 times/week), Tees (min. 3 times/week), Fairways (min. 3 times/week during growing season), Roughs (min. 1 time/week).

• Greens fringe, collar, banks, and tee box banks: Mowed twice a week.

• Core aeration and over-seeding: Twice a year in spring and fall.

• Bunkers: Raked as needed, sand replaced/redistributed, and edges maintained every two weeks.

• Watering: Managed via a waste water reuse irrigation system, scheduled for night operations, with adjustments for weather and seasonal conditions.

• Fertilizer application: Primarily during spring and fall transition seasons.

• Chemical application: Must be approved by DoD/AFPMB and local authorities; follows specific procedures for herbicides and pesticides.

• Performance standards for specific tasks are detailed in Annex C, Service Delivery Summary, with requirements such as 95% or 100% of the time for various maintenance activities.

• Location: Hodja Lakes Golf Course, Incirlik AB, Türkiye.

• Period of Performance: Not explicitly stated in this document, but the PWS is dated 02 Dec 2025.

• Compliance with Air Force Instructions, DoD regulations, and USAFE Directives.

• Adherence to environmental regulations (RCRA).

• Proper storage and handling of chemicals, including separate storage for fertilizers, solvents, and pesticides.

• Maintenance of accurate records for chemical applications, expenditures, and equipment.

• Training for all personnel in turf care and equipment capabilities.

• Use of government-furnished property (GFP) as detailed in Annex D.

• A full-time Grounds Maintenance Supervisor must be on-site and available at all times.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ FA568526QA006) for Golf Course Maintenance Services at Incirlik Air Base, Türkiye. The government intends to award a firm fixed-price contract. This solicitation is for local (Turkish national) firms only due to a bilateral agreement. It is not a continuation of previous services.

• Golf Course Maintenance Services including labor, material, and equipment.

• Services are required for the 39th Air Base Wing at Incirlik Air Base.

• Specific services include ground maintenance and at least one of the following: maintenance of water production, distribution, and filtration systems; sewage collection; irrigation system maintenance; or wastewater treatment.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year (12 months) with potential for four option years and a 6-month extension.

• Estimated Value: Not specified.

• Submission Method: Email only to the Contracting Officer and Contract Specialist.

• Quote Due Date: 8 May 2026 at 4:00 PM UTC+3 (local Adana time).

• Evaluation Criteria: Offers will be evaluated on a pass/fail basis for Volume 1 (Past and Present Performance) and then for price on Volume 2 (Price Spreadsheet). Award will be made to the lowest priced offer.

• Required Submissions:

  • Volume 1: Past and Present Performance (max two projects, relevant and similar scope, past performance from 2010 to present, specific experience details required).
  • Volume 2: Price Spreadsheet (including base year, option years, and extension).

• This acquisition is not set-aside for small business concerns.

• Only proposals from local (Turkish national) firms will be evaluated.

• Interested vendors must have current registration in the System for Award Management (SAM.gov).

• The North American Industrial Classification System (NAICS) code is 713910 – Golf Courses and Country Club.

• Invoicing will be done through Wide Area Workflow (WAWF).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachments include: Provisions and Clauses, Price Spreadsheet, and Performance Work Statement dated 2 December 2025.

• Points of Contact for questions are SSgt Tulay Urganci (Contract Specialist) and Ufuk Buyuknisan (Contracting Officer).

Form / Attachment / Pricing Sheet

This document lists "Clauses Incorporated by Reference" and "Clauses in Full Text" that are relevant to the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their clause number, alteration/deviation number, year/month, and section. These clauses are incorporated into the contract by reference, meaning their full text is not included but they are legally binding.
• Clauses in Full Text: Provides the complete text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Hazard Warning Labels" (252.223-7001). These clauses often include specific representations or instructions for the offeror.
• Deviations: Notes on authorized deviations in clauses and provisions are also included, indicating where the standard text has been modified.

Bidders must carefully review all listed clauses, both those incorporated by reference and those provided in full text, to understand their obligations and requirements. Specific attention should be paid to clauses requiring representations or disclosures, such as those related to covered defense telecommunications equipment or hazard warning labels. Offerors may need to request the full text of referenced clauses or provisions to ensure complete understanding and compliance when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a price spreadsheet (Attachment 2) for the Golf Course Maintenance Services opportunity at Incirlik Air Base. It outlines the CLIN structure and expected contract duration.

• CLINs: The spreadsheet details Contract Line Item Numbers (CLINs) for golf course maintenance services, covering periods from January 28, 2027, through July 27, 2032.
• Description: Each CLIN is described as "Golf Course Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material + Equipment."
• Quantity: The quantity for each CLIN is listed in Months, with durations ranging from 6 to 12 months.
• Pricing: Monthly and Total Monthly Prices are listed as 0.0 for all CLINs, indicating that pricing is to be determined by the bidder.
• Estimated Material/Equipment Value: The government estimates the annual value of material/equipment purchases to be between $100,000 and $150,000 USD. This is an estimation and does not bind the contractor.

Bidders must use this spreadsheet to formulate their pricing proposals. The CLIN structure and period of performance should be noted. The estimated value for material/equipment purchases provides a guideline for cost estimation. Bidders are expected to provide their pricing for labor, material, and equipment within this structure.