RFQ - High Pressure Tube Trailer Recertification and Refurbishment

Quick Summary

Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab under a U.S. Department of Energy contract, is soliciting quotes for High Pressure Tube Trailer Recertification and Refurbishment Services. This Firm-Fixed-Price (FFP) subcontract will support operations at the Fermi National Accelerator Laboratory campus in Batavia, Illinois. Quotes are due by February 26, 2026, at 3:00 PM CT.

Scope of Work

The requirement involves the comprehensive recertification and refurbishment of FNAL 477 High Pressure Tube Trailers. Key tasks include:

• Performing Department of Transportation (DOT) recertification tests for tubes.
• Inspecting and potentially replacing burst disks, along with providing certificates and test results.
• Addressing defective tubes, with options for plugging, rerouting manifolds, or complete replacement subject to approval.
• Refurbishing mechanical components such as the 5th wheel plate, pin, wheels, wheel bearings, and brakes.
• Sandblasting and painting the chassis, cabinet, and tubes white.
• Refurbishing the valve cabinet and manifold, including appropriate pressure and temperature gauges.
• Conducting pressure testing on piping per ASME B31.3 and ensuring welding compliance with ASME B31.3 requirements.
• Applying specified DOT diamond product labels (UN-1046), safety warnings, and "FERMILAB", "HELIUM, COMPRESSED", and "FNAL 477" lettering.
• Installing TEST and DUE date labels and a data plate with trailer information.
• Shipping the trailer sealed with dry inert gas after recertification. All services must comply with applicable codes, standards, DOT regulations, and ASME B31.3.

Contract Details & Submission

• Contract Type: Firm-Fixed-Price (FFP) subcontract.
• Period of Performance: 30 calendar days after receipt of order.
• Quote Validity: Quotes must remain valid for at least 90 calendar days.
• Submission Deadline: February 26, 2026, 3:00 PM CT.
• Submission Method: Email quotes with all required documents to Brittany Hopkins at bhopkins@fnal.gov.
• Required Documents: Include the completed Pricing Schedule (Attachment B), Subcontractor Annual Representations & Certifications (Attachment E), and Proposal Certifications (Attachment F).

Evaluation Criteria

Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical Factor (Acceptable/Unacceptable): Requires a minimum of five years of experience, evidence of qualified personnel, and a project schedule.
• Price Factor: Evaluated for completeness and reasonableness, based on the completed Pricing Schedule.
• Responsibility Factor: Determination of the offeror's responsiveness and responsibility. FermiForward anticipates making an award without discussions.

Key Requirements & Contacts

• Set-Aside: No formal set-aside; U.S. citizenship is preferred for personnel requiring site access.
• Safety & Compliance: Bidders must adhere to stringent Environment, Safety, and Health (ES&H) requirements outlined in Attachment D.
• Primary Contact: Brittany Hopkins, bhopkins@fnal.gov, 630-840-3708.
• Technical Contact: Jeewan Subedi, jsubedi@fnal.gov, 630-840-3624.