RFQ Jackson Traps - Insect Traps

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items (RFQ) for Jackson Traps - Insect Traps. The Jackson Trap is used in insect monitoring programs for significant exotic insect pests to protect American agriculture and gather information on pest presence. This acquisition is a Total Small Business Set-Aside.

• Jackson Trap Bodies: Made of white, bleached sulphate paperboard (0.024 inch minimum thickness) with polyplastic coating. Must withstand outdoor weather for 90 days. Dimensions: 5 inches long by 3 ½ inches wide on each of three sides. Flame welded joint must be waterproof and withstand direct sunlight and temperatures of 120°F. Outer side panels to be imprinted with black letters (minimum 1/8 inch high) with either "Toxic Label" or "NO – Toxic Label".

• Jackson Trap Inserts: Made of white, bleached sulphate paperboard (0.024 inches minimum thickness) with polyplastic coating. Parallelogram shape, measuring 6 ½ inches on long sides by 3 11/16th inches on parallel sides. Acute angle of 71°. May have a crease for folding.

• Adhesive: "Stickem Special" or "Stickem Special Hold Fast Formula" from Seabright Laboratories. Applied at 1.5 grams +/- (1/8) gram to one side of the insert, avoiding gridded area surfaces.

• Trap Hangers: 12-gauge soft iron galvanized wire, pliable yet rigid.

• Lure Clips: 16-gauge non-corrosive wire.

• Packaging: Trap bodies and inserts must be packed in sturdy, corrugated cardboard boxes, not exceeding 20 pounds per box. Boxes must withstand stacking. Specific labeling requirements include manufacturer name, order number, product name, quantity, lot/batch number, and date of manufacture. Instructions like "This side up", "DO NOT CRUSH", and "STORE IN A COOL DRY PLACE" must be printed on four vertical sides.

• Award Type: Anticipated Firm Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) Supply with (5) Ordering Periods.

• Contracting Officer: Mario Garcia (USDA APHIS MRPBS AAMD Contracting).

• Submission: Quoters must submit all documentation in PDF format. Pricing must be submitted in the "Pricing Schedule" Excel file attachment.

• Questions Due: February 6, [Year not specified, assumed current year] at 12:00 PM Eastern Time.

• Quotes Due: February 20, 2026 at 1700 (5:00 p.m.). Late submissions will not be accepted.

• Offer Acceptance Period: 90 calendar days from the date specified for receipt of offers.

• Evaluation: Quotes will be evaluated using a comparative evaluation methodology to determine the best value to the Government. Factors include Relevant Experience and Past Performance. Total price evaluation will be for all ordering periods.

• Delivery: F.o.b. destination. Deliveries must be made within 30 days of receiving the Delivery Order. Early deliveries will be accepted.

• This acquisition is set-aside for small business concerns. It is a Total Small Business Set-Aside.

• Applicable NAICS Code: 325320, with a small business size standard of 1,150 Employees.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference. Full text is available electronically at www.acquisition.gov.

• First Article testing (Inserts and Trap Bodies) may be required after award.

• Contact Information for questions: mario.garcia2@usda.gov

Form / Attachment / Pricing Sheet

This document contains detailed drawings and specifications for components of the "JACKSON TRAP" system, specifically the "Bait Hanger Clip" and the "Wire Trap Hanger," as well as the "Sticky Insert."

• Bait Hanger Clip: Detailed dimensions, material (#16 Gage Wire), and finish (Bright Cadmium Plating) are provided. Includes top view, side view, and front view.
• Wire Trap Hanger: Detailed dimensions, material (#12 Gage Wire), and finish (Bright Cadmium Plating) are provided. Includes top view, side view, and front view.
• "Sticky" Insert: Specifications for the insert, including dimensions, a "1" x 1" Grid Pattern," and the area for sticky adhesive application. It also includes text for a "Federal State Government Insect Trap" label.

These drawings are critical for any bidder needing to manufacture or procure these specific components for the "JACKSON TRAP" system. They provide the exact specifications required for production, ensuring consistency and compliance with the overall trap design.

Form / Attachment / Pricing Sheet

This document is a pricing schedule detailing the estimated quantities and unit prices for various components of the Jackson Trap over five ordering periods. Bidders will use this schedule to propose their pricing for each CLIN (Contract Line Item Number).

• Ordering Periods: Five distinct periods are outlined, starting from the Date of Award through 2031.
• CLINs: Specific items are identified by CLIN numbers 1 through 25.
• Description of Supply: Includes "Jackson Trap Body with 'Caution' Toxic Labels," "Jackson Trap Body without 'Caution' Toxic Labels," "Jackson Trap Inserts Folded Version," "Jackson Trap Wire Hanger," and "Jackson Trap Lure Clip."
• Estimated Quantities: Quantities per ordering period are provided for each CLIN.
• Unit Price & Totals: Columns are provided for bidders to enter Unit Prices, CLIN Totals, and Contract Totals. These are currently represented by '$' symbols, indicating where pricing information should be inserted.

This pricing schedule is critical for bidders to understand the anticipated volume of each item required over the contract period and to formulate their price proposals accordingly. Bidders must complete the unit prices and calculate the totals for each CLIN and ordering period as part of their submission.

Form / Attachment / Pricing Sheet

This document is a pricing schedule detailing the estimated quantities and unit prices for various components of the Jackson Trap over five ordering periods. Bidders will use this schedule to calculate their proposed pricing.

• Ordering Periods: Five distinct periods are outlined, spanning from the Date of Award (2027) through 2031.
• Contract Line Item Numbers (CLINs): Specific CLINs are assigned to each item.
• Description of Supply: Items include Jackson Trap Body with "Caution" Toxic Labels, Jackson Trap Inserts Folded Version, Jackson Trap Wire Hanger, and Jackson Trap Lure Clip.
• Unit: Each item is measured in Each (EA).
• Estimated Quantity Per Ordering Period: Quantities vary by item, with the Trap Body having 1,000,000 EA, Inserts 2,000,000 EA, Wire Hanger 240,000 EA, and Lure Clip 750,000 EA per period.
• Unit Price & CLIN TOTALS: Fields are provided for bidders to enter their proposed unit prices and calculate CLIN totals. These fields are currently blank.
• Contract Totals: A field is provided to sum up the total contract value.

This pricing schedule is critical for bidders to understand the anticipated volume of each component required over the contract's duration. Bidders must carefully review the estimated quantities and input their competitive unit prices in the designated fields to formulate their overall proposal cost. The structure of this schedule will likely dictate the format for submitting pricing information.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Jackson Traps for use in insect monitoring programs by APHIS-PPQ and cooperators. These traps are essential for protecting American agriculture from exotic insect pests and gathering data on pest presence to maintain export market access. The acquisition is a Total Small Business Set-Aside.

• Jackson Trap Bodies: Made of white, bleached sulphate paperboard (0.024 inch minimum thickness) with a 0.001 inch polyplastic coating on both surfaces. Must withstand outdoor weather for 90 days. Dimensions are 5 inches long by 3.5 inches wide on each of three sides, with a waterproof, flame-welded joint. Must be foldable for packaging and storage, with outer panels imprinted with black letters.

• Jackson Trap Inserts: Two versions required (specified at order). Made of white, bleached sulphate paperboard (0.024 inch minimum thickness) with 0.001 inch polyplastic coating. Parallelogram shape, measuring 6.5 inches on long sides by 3 11/16th inches on parallel sides, with an acute angle of 71°. Must fit tightly to prevent sliding.

• Adhesive: "Stickem Special Hold Fast Formula" from Seabright Laboratories.

• Trap Hangers: 12-gauge soft iron galvanized wire, pliable yet rigid.

• Lure Clips: 16-gauge non-corrosive wire.

• Packaging: Must be in sturdy, corrugated cardboard boxes, not exceeding 20 pounds per box. Specific labeling requirements include manufacturer name, order number, product name, quantity, lot/batch number, and date of manufacture. Certain cartons require specific handling instructions (e.g., "This side up," "DO NOT CRUSH," "STORE IN A COOL DRY PLACE").

• Shipping: F.O.B. destination. Delivery within 30 days of receiving the Delivery Order. Early deliveries accepted.

• Award Type: Anticipated Firm Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) Supply contract with (5) Ordering Periods.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 325320 (Small business size standard: 1,150 Employees).

• Submission: Quoters must submit all documentation in PDF format and pricing in the attached "Pricing Schedule" spreadsheet.

• Evaluation: Award will be made to the offeror representing the best value to the Government, based on comparative evaluation. Factors include Relevant Experience and Past Performance (references for contracts within the last 5 years).

• Key Deadlines:

  • Questions due: February 6
  • Quotes due: February 20, 2026, at 1700 (5:00 p.m.) Eastern Time.

• Offer Acceptance Period: 90 calendar days.

• Total Small Business Set-Aside. All responsible sources may submit a quotation.

• The solicitation incorporates provisions and clauses by reference; full text is available at www.acquisition.gov.

• Applicable clauses include FAR 52.212-4, 52.203-17, 52.222-50, 52.233-3, 52.233-4, 52.240-91, 52.244-6, and various others related to small business, labor, and environmental concerns.

• First Article testing will be required in two phases after award.

• Invoices to be submitted via www.ipp.gov.

• Contact information for the Contracting Officer and Contracting Specialist is provided.