RLP 36C24W24R0057

Amendment / Modification

This amendment (0001) to the Request for Lease Proposal (RLP) with RLP No. 36C24W24R0057 is issued to address questions posed by potential offerors. However, the amendment states that there were "NO" questions provided.

No specific sections of the original document are noted as being changed or replaced. The amendment indicates that all terms and conditions of the original document remain unchanged and in full force and effect, except as provided herein.

This amendment does not appear to modify proposal deadlines, requirements, or evaluation factors, as it primarily serves to address (or note the absence of) vendor questions.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a warehouse lease in San Antonio, TX. The government intends to select an offeror for award based on the evaluation of proposals conforming to the RLP requirements.

• Space: Minimum of 12,941 rsf to a maximum of 13,588 rsf of contiguous space on a single floor.

• Ceiling Height: Minimum clear ceiling height of 16 feet.

• Location: Within the area bounded by Prue RD/Research Dr/Huebner Rd (North), Culebra Rd/Bandera Rd (South), IH10 (East), and Culebra Rd/Tezel (West).

• Parking: 4 government-reserved automobile parking spaces and 3 reserved semi-trailer/box truck parking spaces (fenced and secured).

• Loading Docks: Minimum of 2 loading docks for exclusive government use.

• Wareyard: Secured, level wareyard area.

• Security: Requirements based on Facility Security Level (FSL), with specific pricing for Building Specific Amortized Capital (BSAC) at $12.00 per ABOA SF.

• Tenant Improvements (TI): An allowance of $50.00 per ABOA SF for finishes and fixtures.

• Energy Efficiency: Buildings must generally have an ENERGY STAR® label, with specific exceptions and requirements for energy efficiency improvements.

• Environmental: Space must be free of known hazardous conditions or recognized environmental conditions.

• Lease Term: 12 years, with 5-year firm term and potential government termination rights.

• Award Type: Fully Serviced Lease.

• Offers Due: February 12, 2026, by 2:00 PM Central Time.

• Submission Method: Email to WALLACE.TAYLORJR@VA.GOV and WANDA.NEAL2@VA.GOV.

• Evaluation: Best value tradeoff process considering price and technical factors (Facility, Site, Past Performance).

• NAICS Code: 493110.

• Small Business Size Standard: Refer to SBA website.

• HUBZone: HUBZone small business concerns may elect to waive the price evaluation preference.

• The RLP includes numerous attached documents, including lease templates, agency special requirements, and forms.

• Offerors must be registered in the System for Award Management (SAM).

Forms / Attachments / Pricing Sheets

This document, "EXHIBIT E 3517B General Clauses (Oct. 2023).pdf", contains a comprehensive list of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for both the Lessor and the Government, outlining the terms and conditions that govern the lease agreement.

The document is organized into categories, including:

• General Clauses: Definitions, subletting, assignment, successors, subordination, non-disturbance, attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance Clauses: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, and compliance with applicable law.
• Payment Clauses: System for award management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA, and audit and records negotiation.
• Disputes: General disputes clause.
• Labor Standards: Equal opportunity, prohibition of segregated facilities, post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting government interest, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages, and reporting executive compensation and first-tier subcontract awards.
• Cybersecurity: Security requirements, and personal identity verification of contractor personnel.
• Other Clauses: Including prohibitions on contracting for specific hardware, software, services, and applications, as well as incorporation by reference of representations and certifications.

This document is crucial for potential bidders as it details the standard contractual terms and conditions that will apply to any lease agreement. Understanding these clauses is essential for assessing the full scope of obligations, responsibilities, and potential risks associated with the opportunity. Bidders should pay close attention to clauses related to performance, payment, default, maintenance, and any specific requirements outlined in the various sections to ensure they can meet all contractual obligations.

Form / Attachment / Pricing Sheet

This document, Exhibit B, outlines the Agency Specific Requirements for the San Antonio Warehouse opportunity. It details the general intent, information, requirements, and architectural specifications for the leased warehouse space.

• General Intent: To guide VA leased warehouse basic needs and guidelines to support VHA's warehouse support needs and mission, specifically seeking 9,586 NUSF of warehouse space in San Antonio, Texas.
• Delineated Area: Defines the geographical boundaries for the warehouse space and outlines the function of the VA Logistics Service.
• Requirements: Specifies adherence to Office of Construction & Facilities Management Design Guideline PG-18-12, a minimum and maximum area of 9,586 NUSF, and a lease term of 15 years (10 firm, 5 soft).
• Architectural Requirements: Details considerations for loading dock access, internal clearances, vertical clearance for storage systems, loading dock configuration, truck maneuverability, and staff/administrative area placement. It also covers life safety, fire protection, accessibility, acoustics, storage space design, flooring, walls, and ceilings.
• Additional Requirements: Includes needs for a contiguous, ground-level space, a secure fenced area for outdoor storage, and specific space configurations conducive to efficient layout.
• Safety During Construction: Outlines requirements for contractor coordination, protection of patients and employees, prohibition of weapons, permit acquisition, and the designation of Site Safety and Health Officers (SSHOs) and Competent Persons (CPs). It also details requirements for safety training, personal protective equipment (PPE), seasonal influenza vaccination, and tuberculosis screening.
• Infection Control: Mandates adherence to infection control risk assessments (ICRA), training, PPD testing, and specific measures for dust control and clean-ups in patient care areas.
• Manuals, Standards and Design Guides: Requires compliance with VA specifications, NEC, NFPA, WBDG, and applicable regulations. It also references specific VA websites for criteria and guide specifications.
• Access & Records - Privacy Information: Defines restrictions on contractor access to VA systems and data, emphasizing the protection of Protected Health Information (PHI) and compliance with records management laws and regulations.

This document is crucial for bidders as it defines the specific physical and operational requirements for the warehouse space. Understanding these requirements is essential for developing accurate proposals, assessing the feasibility of the opportunity, and ensuring compliance with all government specifications related to space, safety, security, and operational standards.

Form / Attachment / Pricing Sheet

This document is GSAR Clause 552.270-33, "Foreign Ownership and Financing Representation for High-Security Leased Space (JUN 2021)". It requires offerors or lessors to provide specific information regarding foreign ownership and financing related to leased space that has a Facility Security Level (FSL) of III, IV, or V.

• Definitions: Clarifies terms such as "Financing," "Foreign entity," "Foreign person," "Highest-level owner," "Immediate owner," and "Unique entity identifier."
• Timing: Specifies when the representation must be completed (proposal submission) and updated (annually, upon contract award, or for novation).
• Immediate Owner Representation: Requires disclosure of whether an immediate owner exists and, if so, details about their legal name, unique entity identifier, and whether they are a foreign entity or person. Physical address and country are required for foreign owners.
• Highest-Level Owner Representation: Requires disclosure of whether the immediate owner is controlled by another entity and, if so, details about the highest-level owner, including their legal name, unique entity identifier, and whether they are a foreign entity or person. Physical address and country are required for foreign owners.
• Financing Entity Representation: Requires disclosure of whether the financing involves a foreign entity or foreign person, and if so, details about the financing entity's legal name, unique entity identifier, physical address, and country.
• Offeror/Lessor Signature: Requires signature, date, and printed name/title of the offeror or lessor.

Bidders responding to solicitations for high-security leased space (FSL III, IV, or V) must complete and submit this form as part of their proposal. Failure to provide accurate and complete information may result in liability for the Government's reliance on inaccurate data. This form is crucial for assessing foreign ownership and financing risks associated with the leased property.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in specific geographic areas. Bidders must use this document to ensure compliance with labor standards.

• Geographic Area: Texas Counties of Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, Wilson.
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates per hour and per week/month.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining requirements for contractors regarding paid sick leave and minimum hourly wages.
• Conformance Process: Details the procedure for requesting additional classifications and wage rates if a required occupation is not listed in the determination.

This document is critical for bidders to accurately estimate labor costs for the opportunity. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of proposals. Failure to comply with these wage determinations can lead to contract violations.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT I Security Unit Price List FSL II.xlsx," is a pricing sheet for security countermeasures related to a lease opportunity. It is intended to be filled out post-award by the Lessor to quote unit prices for security countermeasures identified in the lease, as detailed in the final Design Intent Drawings (DIDs) and Construction Documents (CDs). These unit costs are subject to negotiation before a 'Notice To Proceed' for security improvements.

• The spreadsheet lists various security requirements categorized under Facility Entrances, Interior (Government Space), Sites and Exterior, Security Systems, Structure, Operations and Administration, and Cybersecurity.
• For each item, there are columns for 'Unit Price' and 'Quantity'. The 'Total' is automatically calculated.
• Items marked as '(SHELL)' or '(T.I.)' are for alignment with 'Security Standards' but should not be priced on this document. Their costs are to be included on a separate 'TICS' form if provided.
• Some items, like 'Public Restroom Access' or 'Securing Critical Areas', are marked as 'Priced in Shell'.
• Other items, such as 'Video Surveillance System' and 'Intrusion Detection System' under Lessor Provided Design, Installation, and Maintenance, have a unit price of 0.0.
• Specific items like 'Lock Ground Floor Windows (BSAC - IDS Monitoring)' and 'Secure Air Intake Grilles' are listed with a unit price of 0.0.

Bidders should use this document to understand the potential costs associated with various security measures required for the lease. While the actual BSAC amount is an estimate and subject to final design and negotiation, this sheet provides a baseline for quoting unit prices on specific security countermeasures. Bidders need to identify which items are priced on this sheet versus those included in 'Shell' or 'Tenant Improvements' (T.I.) costs.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000-WH, is a "Prelease Fire Protection and Life Safety Evaluation for a Warehouse Building." It is required when the offered space is not exempt from the GSA Fire Protection and Life Safety Prelease Review, as per paragraph 3.06(i) of the Request for Lease Proposals (RLP).

• Part A: To be completed by the Offeror or their representative for spaces above the ground floor or less than 40,000 sq ft. It includes sections for:
  • Warehouse Building Address
  • General Warehouse Building Information (floor square footage, number of floors, floor height, access doors)
  • Other Uses in Warehouse Building (e.g., storage, office, parking garage)
  • Storage Commodity Classification (Class I-IV, Plastics A-C)
  • Storage Configuration (solid pile, palletized, shelf, rack)
  • Storage Heights
  • Automatic Fire Sprinkler System (presence, type, maintenance)
  • Automatic Fire Sprinkler System – Design Criteria
  • Smoke and Heat Removal
  • Fire Alarm System
  • Means of Egress
  • Exit Signs
• Part B: To be completed by a professional engineer for spaces 40,000 sq ft or greater. It requires a detailed narrative report evaluating the entire warehouse building, including fire protection systems, preventive maintenance records, and identifying deficiencies against fundamental code requirements.
• Fundamental Code Requirements: Define a warehouse building and specify evaluation based on the jurisdiction's adopted building and fire code, with NFPA 101 for technical egress requirements.
• Offeror's Statement: Attestation of the accuracy of the information provided.
• Statement of Fire Protection Engineer (Part B): Attestation by the professional engineer.
• Offeror's Statement of Correction: Attestation by the Offeror to complete any required work to bring the space into compliance.

This form is critical for bidders to understand the fire protection and life safety requirements for warehouse spaces being offered. Completing this form accurately and ensuring compliance with the specified codes and standards is a prerequisite for lease proposals. It directly impacts the suitability and potential cost of offering a space, as deficiencies may require costly remediation by the Offeror.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses related to leased government property. This information is crucial for the General Services Administration (GSA) to determine fair market value and rental charges.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance)
• Electrical (Current, Bulb Replacement, Power for Special Equipment, System Maintenance)
• Plumbing (Water, Supplies, System Maintenance)
• Air Conditioning (Utilities, System Maintenance)
• Elevators (Salaries, System Maintenance)
• Miscellaneous (Building Engineer/Manager, Security, Taxes, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify the accuracy of the entered costs.

• Item 1: Enter Government lease or RLP number.
• Item 2: Enter statement date.
• Item 3: Compute rentable area for the entire building and the area to be leased by the Government.
• Item 4: Identify the property by name and address.
• Sections I & II: Enter estimated annual costs for services, utilities, and ownership. Costs should be detailed for the entire building (column a) and specifically for the Government-leased area (column b). If records are not maintained by item, totals for major categories may be used. System maintenance and repairs include costs for routine upkeep and replacement of parts.
• Section II items are to be completed regardless of whether Section I is applicable.

This form requires lessors to detail their operational costs. Bidders responding to an opportunity that requires this form will need to accurately complete it to support their proposed rental rates. Understanding these cost categories helps bidders prepare a comprehensive and justifiable proposal, demonstrating their understanding of the expenses associated with providing and maintaining leased space.

Form / Attachment / Pricing Sheet

This document, GSA Form 1364WH (Rev. 04/22), is a "Proposal to Lease Space" form used in response to a Request for Lease Proposals (RLP). It requires bidders to provide detailed information about the proposed warehouse space, including its physical characteristics, dimensions, and associated costs.

• Section I: Description of Premises: Captures details such as building name and address, offered floors, total rentable space, general purpose/warehouse/other space breakdown, live floor load, measurement method, renovation/age of building, site size, clear ceiling height, loading dock information (number, type, height, grade), bay dimensions, column spacing, truck turning radius, and electrical specifications.
• Section II: Space Offered and Rates: Details ANSI/BOMA office area, rentable square feet, common area factor, tenant improvements, BSAC, shell build-out costs, total build-out costs, shell rent, operating costs, total rate per square foot, and total annual rent. It also includes step rent details and parking information (number of spaces, type, and cost).
• Section III: Lease Terms and Conditions: Outlines the initial lease term, renewal options, notice periods for termination/exercise, commission details, and additional financial aspects like vacant premises adjustments, janitorial, and HVAC overtime rates. It also lists required attachments and any free rent or other concessions.
• Section IV: Owner Identification and Certification: Requires information about the recorded owner and the offeror, including their interest in the property and signature.
• Lease Proposal Data: Includes fields for offeror's interest in the property, flood plains, seismic safety, historic preference, asbestos-containing material (ACM), fire/life safety, accessibility, and ENERGY STAR® status. It also includes an option for HUBZone SBC Offerors to waive price evaluation preference.

This form is critical for bidders to accurately and completely propose a lease space. It dictates the specific information required to define the offered property, its costs, and lease terms. Completing this form correctly is essential for a compliant and competitive proposal submission in response to the RLP.

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property)," outlines the instructions, terms, and conditions for potential offerors responding to a solicitation for leasehold interests in real property. It details the process for submitting proposals, modifications, and revisions, as well as the criteria for award.

• Proposals must be submitted on prescribed Government forms or copies thereof, and signed.

• Offerors must acknowledge receipt of any solicitation amendments.

• Specific instructions are provided for submitting proposals via paper, facsimile, or electronic commerce.

• Data submitted by offerors may be subject to disclosure restrictions if marked appropriately.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• The Government reserves the right to reject any or all proposals, waive informalities, and conduct discussions.

• Pricing must not be materially unbalanced.

• Proposals must be received by the date and time specified in the solicitation.

• Late proposals and revisions are generally not considered, with specific exceptions outlined.

• Offerors are encouraged to submit their best terms in their initial proposal.

• Post-award debriefings will include the successful offeror's evaluated cost/price, technical rating, and award rationale.

• Offerors must be registered in the System for Award Management (SAM) prior to award and maintain registration throughout the contract performance.

• A pre-award on-site equal opportunity compliance evaluation may be required for contracts of $10 million or more.

• The document references several standard provisions, including those related to definitions, amendments, proposal submission, data restrictions, lease award, flood plains, System for Award Management registration, and unique entity identifiers.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT C Security Unit Price List (FSL II)", is a pricing sheet for security countermeasures related to a lease. It is intended to be filled out post-award by the Lessor to quote unit prices for security countermeasures identified in the lease, as reflected in the final Design Intent Drawings (DIDs) and Construction Documents (CDs). These unit costs are subject to negotiation before a 'Notice To Proceed' for security improvements.

• The spreadsheet lists various security requirements categorized under Facility Entrances, Interior (Government Space), Sites and Exterior, Security Systems, Structure, Operations and Administration, and Cybersecurity.
• For each item, bidders need to input 'Unit Price' and 'Quantity' for Building Specific Amortized Capital (BSAC) items. The total for each row will be calculated automatically.
• Items marked as 'Priced in Shell', 'Priced in Tenant Improvements', or 'Government Provided' are for alignment with 'Security Standards' but should not be priced on this document. Costs for these items should be included on a separate 'TICS' form if provided.
• Instructions are provided for Leasing Specialists and Lessor regarding the use of the spreadsheet and its relation to other lease documents.

This document is crucial for potential Lessors to understand the cost structure associated with security requirements for the lease opportunity. It outlines specific security countermeasures and requires bidders to provide unit pricing for BSAC items. The information will be used for negotiation and determining the final BSAC amount after design finalization. Bidders must pay close attention to which items require pricing on this sheet versus those that are handled separately (Shell, TI, Government Provided).

Form / Attachment / Pricing Sheet

This document, "EXHIBIT L Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)," is a representation form that offerors must complete if required by the solicitation. It addresses the use of covered telecommunications and video surveillance equipment or services.

• Definitions: Provides definitions for terms such as "Backhaul," "covered telecommunications equipment or services," and "critical technology."
• Prohibition: Outlines the prohibitions under Section 889(a)(1)(A) and 889(a)(1)(B) of the National Defense Authorization Act for Fiscal Year 2019, which restrict the procurement and use of certain telecommunications and video surveillance equipment and services.
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to represent whether they will provide covered telecommunications equipment or services, and whether they use covered telecommunications equipment or services in their operations.
• Disclosures: Specifies the detailed information offerors must provide if they represent "will" or "does" in response to the representation questions, including details about the equipment/service producer, descriptions, and explanations of use.
• Signature Block: Includes a section for the offeror or their authorized representative to sign and date.

Bidders must carefully review this exhibit to determine if they need to complete the representation and disclosure requirements. Failure to provide accurate information as required by this form could impact their ability to be awarded a contract. It is crucial for offerors to understand the definitions and prohibitions related to covered telecommunications and video surveillance equipment and services to ensure compliance.