Roads and Grounds Service - Fort McCoy, WI

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing the price schedule for Solicitation Number W911SA26RA004. It details the CLINs (Contract Line Item Numbers), descriptions, units, quantities, and unit/total pricing for various services over a base period and four option years, plus a six-month option to extend. Bidders are instructed to fill in the blue shaded cells only, with green shaded cells calculating automatically. The total contract value, including options, is estimated at $1,807,500.00.

• Base Period (Apr 1, 2026 - Feb 28, 2027): Includes Project Management, Equipment, Road/Grounds Maintenance, Snow/Ice Removal, April Operations, Grounds Maintenance, Turf Repair, Tree/Shrub Maintenance, Fire Break Maintenance, Barrier Placement, Material Site Maintenance, Hazardous Material Spill Cleanup, and Stream Sediment Excavation.
• Option Years 1-4 (Mar 1, 2027 - Feb 28, 2031): Similar services as the base period, with annual adjustments in quantities and pricing structure.
• Service Orders (SOs): Many CLINs include provisions for Service Orders for specific tasks like road maintenance, parking lot services, snow removal, grass cutting, tree removal, and spill cleanup.
• Fixed Plug Numbers: CLINs 0016/1016/2016/3016/4016 and 0017/1017/2017/3017/4017 represent fixed amounts for RFP Service Orders and Materials (Cost Reimbursable), respectively.
• Labor Burden Cost Data: Separate sheets detail the labor burden cost data, including instructions for vendors on itemizing projected costs, identifying job classifications, and calculating various labor-related expenses (FICA, SUI, FUI, WC, Health & Welfare, Pension, 401K, Overhead, G&A).

This document is critical for bidders to understand the cost structure and pricing requirements for the opportunity. It outlines the specific services to be priced, the quantities involved, and the contract duration. Bidders must use this template to submit their pricing, adhering to the specified instructions for filling out the blue shaded cells and understanding the automated calculations. The total estimated contract value and the breakdown of services across multiple years are essential for assessing the scope and financial aspects of the bid.

Amendment / Modification

This amendment addresses several key areas:

• Attachment 8 - Price Schedule Updates:

  • Clarified how to account for Collective Bargaining Agreement (CBA) rate increases.
  • Added a column for Pension Contribution (CBA).
  • Added a column for 401K Match (non-union).
  • Updated formulas to reflect the 2026 Social Security tax limit of $184,500.
  • Corrected dates for CLIN 4007 from April 1, 2026 - April 30, 2026 to April 1, 2030 - April 30, 2030.
  • Confirmed Attachment 8 remains the required pricing format, with no planned revisions.

• Questions and Answers:

  • Amendment -0004: Clarified pricing for ODCs, Equipment, and Operating Materials, instructing offerors to add ODC costs to labor costs for certain CLINs and use monthly unit prices for others.
  • Amendment -0001: Extended the proposal submission deadline to January 28, 2026.
  • Clarified that SERVICE documents provide more specific details than the overarching PWS.
  • Confirmed the "Unpriced Staffing Matrix" is for evaluation, and alternative staffing approaches should be detailed in the proposal.
  • Provided guidance on CLIN 0007 (April Operations), stating offerors should assume worst-case (snow operations) and address normal MAY-OCT requirements, including potential mowing.
  • Directed offerors to Attachment 27 for clarification on when to use Service Orders versus routine monthly pricing for tasks like tree removals and erosion repair.
  • Stated Attachment 12 (GIS LM Acreage Data Updated) governs for pricing and performance in case of discrepancies with mowing maps.
  • Clarified that Annex A-10 (Snow and Ice Control Plan) applies only to the airfield for response times and clearance expectations.
  • The Arborist's OSHA 30 training requirement has changed from a proposal submission document to a deliverable due prior to the end of the phase-in period.
  • Confirmed that the Commemorative Area turf maintenance requirement should be included in pricing from the onset, though performance may be deferred.
  • Autonomous Equipment: Explicitly stated that autonomous equipment (including robotic mowers) will NOT be permitted for this contract due to security concerns and other factors.
  • Clarified that contractor equipment must be returned to staging areas daily.
  • Confirmed that GPS and commercial cellular radio communications for equipment will not be allowed.
  • Clarified that ground guidance wires for autonomous mowers will not be allowed.
  • Confirmed that the price schedule's separate line items for additional grass cutting are due to the prohibition of autonomous equipment.
  • Stated that the quantities in the price matrix for additional grass cutting are ceiling prices.
  • Confirmed that the use of autonomous robots is not permitted, and proposals should not be scored based on their potential cost savings.
  • Clarified that proposals must be priced within the CLIN structure on the Price Schedule, and the spreadsheet cannot be adjusted.
  • Stated that fuel costs are not reimbursable; contractor is to provide fuel costs in their proposal under CLIN X002. CLIN X017 applies to government-needed elements. Costs to operate contractor's shop and equipment should be covered under CLINs X001 or X002.
  • Subscription services for equipment are not cost reimbursable under CLIN X017; they should be covered under CLINs X001 or X002.
  • Government Furnished materials include gravel, salt, road patch, culverts, seed, and mulch. Other supplies are contractor's responsibility.
  • Incumbent contractor's furnished equipment is not available for use.
  • Confirmed the solicitation due date is extended to January 28, 2026.
  • Confirmed there is a dump site on Cantonment for street sweeping debris.
  • Confirmed the government will post site visit attendee lists and Q&As.

• Attachment 8 - Price Schedule

• Various sections related to questions and answers from previous amendments.

• Proposal deadline extended to January 28, 2026.

• Offerors must adhere to the updated Price Schedule format and incorporate the clarifications provided in the Q&A.

Solicitation / RFP / RFQ

This solicitation, W911SA26RA0040004, issued on December 23, 2025, is for Roads & Grounds Maintenance Services at Fort McCoy, WI. The acquisition is set aside for Small Business. The North American Industry Classification System (NAICS) code is 561210 with a size standard of $47,000,000.00.

The contract includes a base year and four option years, with a phase-in period. Services encompass a wide range of maintenance activities, including:

• Project Management

• Equipment and Operating Materials

• Paved Roads, Lots, Runway/Taxiway Maintenance

• Unpaved Roads, Lots, and Surfaces Maintenance

• Trails Maintenance

• Snow and Ice Removal Services

• April Operations (Snow/Ice Removal OR Grounds Maintenance/Grass Cutting)

• Grounds Maintenance Grass Cutting

• Turf Repair and Maintenance

• Tree/Shrub Maintenance

• Fire Break Maintenance

• Barrier Placement

• Material Sites Maintenance

• Hazardous Spill Clean-Up and Disposal

• Excavate Stream Sediment Traps

• Request For Proposal (RFP) for roads and grounds service maintenance work not covered under other CLINs.

• Pricing Arrangement: Firm Fixed Price for most CLINs.

• Period of Performance: Base year runs from April 1, 2026, to February 28, 2027. Option years extend through March 2031.

• Offer Due Date: February 04, 2026, at 10:00 AM local time.

• Evaluation Criteria: Proposals will be evaluated based on RFP Documents, Technical, Past Performance, and Price. Award will be made to the lowest evaluated price of proposals that meet or exceed acceptable standards for non-price factors (lowest price technically acceptable).

• Discussions: The Government intends to award without discussions, but reserves the right to hold them if necessary.

• This acquisition is a Small Business set-aside.

• Amendments have been issued, including "Conformed Copy thru -0001".

• Questions and Answers from Amendments -0004, -0002, and -0001 are included, clarifying various aspects of the solicitation, including pricing, CBA contributions, and operational assumptions.

• Autonomous mowers are NOT permitted for this contract.

• Site visit was conducted on January 5, 2026.

Solicitation / RFP / RFQ

This document is a solicitation for Roads & Grounds Maintenance Services at Fort McCoy, WI. The contract will be awarded to a single responsible offeror based on the lowest evaluated price that is technically acceptable. The North American Industry Classification System (NAICS) code is 561210.

The solicitation covers a wide range of services including:

• Project Management
• Equipment and Operating Materials
• Paved Roads, Lots, Runway/Taxiway Maintenance
• Unpaved Roads, Lots, and Surfaces Maintenance
• Trails Maintenance
• Snow and Ice Removal Services
• April Operations (Snow/Ice Removal OR Grounds Maintenance/Grass Cutting)
• Grounds Maintenance Grass Cutting
• Turf Repair and Maintenance
• Tree/Shrub Maintenance
• Fire Break Maintenance
• Barrier Placement
• Maintain Material Sites
• Hazardous Spill Clean-Up and Disposal
• Excavate Stream Sediment Traps
• Request For Proposal (RFP) Service Orders for work not covered under other CLINs.

The contract will have a base period and four option years. The period of performance for the base year is from 01 Apr 2026 to 28 Feb 2027. The pricing arrangement is Firm Fixed Price.

• Offerors must submit proposals electronically via the PIEE suite by the due date and time.
• The offer due date is 04 February 2026 at 10:00 AM local time.
• Proposals will be evaluated based on the lowest evaluated price that is technically acceptable.
• Evaluation criteria include RFP Documents, Technical, Past Performance, and Price.
• Award will be based on the lowest evaluated price of proposals that meet or exceed acceptable standards for non-price factors.
• The Government intends to award without discussions, so offerors should submit their best technical proposal and prices initially.

This acquisition is set aside for Small Business concerns, specifically 8(a) participants.

• A site visit is scheduled for 5 January 2026.
• Offerors are cautioned against submitting unbalanced pricing.
• The solicitation includes numerous FAR and DFARS clauses incorporated by reference.

Amendment / Modification

• The response due date for Solicitation W911SA26RA004 has been extended.

• The original due date was January 28, 2026.

• The new due date is February 04, 2026.

• A separate amendment will be posted later to provide answers to vendor questions.

• Solicitation W911SA26RA004

• The proposal submission deadline has been extended to February 04, 2026.

Solicitation / RFP / RFQ

This solicitation is for Roads & Grounds Maintenance Services at Fort McCoy, WI. The contract will be awarded to the responsible offeror whose proposal is most advantageous to the Government, considering price and other factors. The government intends to award a single contract.

The contract encompasses a wide range of services including:

• Project Management

• Equipment and Operating Materials

• Routine Maintenance for Paved Roads, Lots, Runways/Taxiways, Unpaved Roads, Lots, and Surfaces, and Trails

• Snow and Ice Removal Services

• April Operations (Snow/Ice Removal OR Grounds Maintenance/Grass Cutting)

• Grounds Maintenance Grass Cutting, Debris Removals, Weed Trimming

• Turf Repair and Maintenance

• Tree/Shrub Maintenance (including surveys, removals, stump removals, pruning, planting, caging)

• Fire Break Maintenance

• Barrier Placement

• Maintain Material Sites

• Hazardous Spill Clean-Up and Disposal

• Excavate Stream Sediment Traps

• Request For Proposal (RFP) work for elements not covered under other CLINs (e.g., landscaping removals, culvert replacements, ditching maintenance, erosion repairs, safety hazard clearings, non-routine grounds maintenance actions, culvert blockage removals, additional FOD runway sweeping).

• The contract includes a base year and four option years.

• Pricing Arrangement: Firm Fixed Price for most CLINs.

• NAICS Code: 561210

• Product Service Code: S216

• Proposal submission deadline: 28 January 2026, 10:00 AM local time.

• Evaluation will be based on the lowest evaluated price of proposals that meet or exceed acceptable standards for non-price factors (Technically Acceptable). Trade-offs between cost/price and non-cost/price factors are not permitted.

• Evaluation criteria include: RFP Documents, Technical, Past Performance, and Price.

• The government intends to award without discussions, so offerors should submit their best technical proposal and prices initially.

• The acquisition is set aside for Small Business.

• Specific small business categories include HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and 8(a).

• A site visit was conducted on 5 January 2026.

• The solicitation includes numerous FAR and DFARS clauses.

Amendment / Modification

This amendment addresses vendor questions regarding the price schedule and extends the proposal submission deadline.

Key changes include:

• Clarification on how to account for Other Direct Costs (ODCs), Equipment, and Operating Materials within the price schedule, specifically for CLINs X001 and X002.

• The proposal submission deadline has been extended to January 28, 2026.

• Clarification that in cases of conflict between the overarching Performance Work Statement (PWS) and service-specific documents, the service-specific documents (e.g., SERVICE 404, 408, 420) take precedence for scope, performance standards, and pricing assumptions.

• The Unpriced Staffing Matrix (Attachment 24) is for evaluation purposes to ensure offerors have accounted for sufficient labor hours; alternative staffing approaches can be proposed.

• For CLIN 0007 (April Operations), offerors are responsible for addressing April snow events, while also performing normal May-October requirements if conditions allow.

• Attachment 27 Extended CLIN Descriptions clarify the intent of priced Service Order actions within various CLINs.

• Attachment 12 (GIS LM Acreage Data Updated) governs for pricing and performance in case of discrepancies with Mowing Maps/Mapbooks.

• Annex A-10 (Snow and Ice Control Plan) applies only to the airfield for response times and clearance expectations.

• The 2025 Hazard Tree Survey (Attachment 23) is for approval and acceptance; addressing identified issues will be handled via Service Orders.

• The Equipment List (Attachment 25) is a minimum requirement, but alternative equipment configurations can be proposed if they meet performance standards and are fully described.

• CUI marking is not required for proposals; the government will classify documents prior to award.

• The incumbent contract information is available on page 78 of the solicitation.

• The site visit was conducted on January 5, 2026.

• A Collective Bargaining Agreement (CBA) has been added as Attachment 26.

• Arborist's OSHA 30 training is now a deliverable due prior to the end of the phase-in period, not a proposal submission requirement.

• The Commemorative Area turf maintenance requirement should be included in proposals from the base year, though actual performance may be directed later.

• Autonomous mowers and equipment will NOT be permitted for this contract.

• Contractors are responsible for their own internet services; basic utilities will be provided at the staging area.

• Fuel costs are not reimbursable; subscription services for equipment are not a cost-reimbursable expense.

• Government Furnished Property includes facilities, utilities, and specific maintenance materials; other supplies are contractor-provided.

• The incumbent's contractor-furnished equipment is not available for use.

• Price Schedule (CLINs X001, X002)

• Proposal Submission Deadline

• Performance Work Statement (PWS) and Service-Specific Documents

• Staffing Matrix (Attachment 24)

• CLIN 0007 (April Operations)

• Attachment 27 (Extended CLIN Descriptions)

• Attachment 12 (GIS LM Acreage Data)

• Annex A-10 (Snow and Ice Control Plan)

• Attachment 23 (Hazard Tree Survey)

• Attachment 25 (Equipment List)

• Arborist OSHA 30 Training Requirement

• Commemorative Area Turf Maintenance

• Autonomous Equipment Policy

• Staging Area Utilities

• Fuel Costs and Subscription Services

• Government Furnished Property

• The proposal submission deadline has been extended to January 28, 2026.

• Offerors must adjust their proposals to reflect the clarified pricing for ODCs, Equipment, and Operating Materials.

• Offerors must adhere to the clarified precedence of documents (PWS vs. service-specific).

• Offerors must not include autonomous equipment in their proposals.

• Arborist OSHA 30 training is now a post-award deliverable.

Form / Attachment / Pricing Sheet

This document is a mapbook containing detailed maps of various "blocks" or areas within a facility. It serves as a visual reference for identifying specific locations, zones, and features.

• Legend: Defines symbols and color-coding used on the maps, including different types of mowing blocks (e.g., "A-4 inch", "B-6 inch", "D-12 inch"), airfield mowing specifications, and specific areas like "Self Help or By Request" and "D-12 in Firebreaks".
• Map Pages: Each page displays a specific "block" or area with numbered locations and road networks.
• Map Label Index: A table on page 2 cross-references "Map Labels" (e.g., "100 Block", "2500 Block", "Range 36") with corresponding page numbers for easy navigation.

This mapbook is crucial for bidders to understand the geographical layout and specific zones within the facility. It is essential for tasks such as site visits, understanding the scope of work related to specific areas (e.g., mowing requirements), and identifying the location of various infrastructure or operational zones referenced in other solicitation documents.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing the price schedule and labor burden cost data for Solicitation Number W911SA26RA004. It outlines the CLINs, descriptions, units, quantities, and pricing for the base period and four option years, as well as a six-month option to extend. Bidders are instructed to fill in the blue shaded cells for pricing and provide specific cost data in the labor burden sections.

• Price Schedule: Details CLINs for services such as Project Management, Equipment and Operating Materials, Road and Grounds Maintenance (paved/unpaved roads, trails, snow/ice removal, grass cutting, turf repair), Tree/Shrub Maintenance, Fire Break Maintenance, Hazardous Material Spill Cleanup, and more. It includes base period and four option years, with a total estimated contract value and a six-month option to extend.
• Labor Burden Cost Data: Provides a detailed breakdown for vendors to itemize projected costs per CLIN. It includes columns for job classification, PWS paragraph, workload, hourly wage, man-hours, FTEs, total hours, base wages, FICA, SUI, FUI, WC, General Liability/Umbrella, Health & Welfare, Direct Labor, Overhead, G&A, and total CLIN cost. Vendors are instructed to fill in specific cells (highlighted in pink) and not alter embedded formulas.
• Fully Burdened Rate: A section for Occupation Code, Job Classification, and Fully Burdened Hourly Rate.

This document is critical for bidders to understand the cost structure and pricing requirements for the opportunity. It provides the framework for submitting detailed pricing proposals, including labor costs, overhead, G&A, and profit. Bidders must carefully review the CLINs, quantities, and instructions for completing the labor burden and price schedule sections to ensure their proposal is compliant and competitive.

Form / Attachment / Pricing Sheet

This document provides detailed descriptions for various CLINs (Contract Line Item Numbers) and their associated sub-items, referred to as "Extended CLIN Descriptions." It clarifies the specific services and tasks covered under each CLIN, including seasonal services like snow removal and grounds maintenance, as well as specialized services like tree maintenance and hazardous spill clean-up. This information is crucial for bidders to understand the full scope of work and accurately price their proposals.

• CLIN X006 (Snow and Ice Removal): Details routine and on-demand services for roads, sidewalks, parking lots, and railroad switches.
• CLIN X008 (Grounds Maintenance - Grass Cutting): Outlines routine mowing, debris removal, and weed trimming for various areas, including service orders for additional mowing and brushing.
• CLIN X010 (Tree/Shrub Maintenance): Covers tree surveys, removals (categorized by diameter), stump removals, pruning, planting, and caging. It specifies requirements for ISA certified arborists and disposal procedures.
• CLIN X011 (Fire Break Maintenance): Includes disking, heavy maintenance (clearing woody vegetation over 3" DBH), debris removal, grading, seeding, and erosion control for fire breaks.
• CLIN X014 (Hazardous Spill Clean-Up): Details services for spill clean-up, material transport, and site restoration, as well as loading and disposal of contaminated soil.
• CLIN X016: Reserved for additional work when quantities in other CLINs are exhausted.
• CLIN 0018 (Phase-In): Specifies a 30-day phase-in period for familiarization and equipment readiness, with payment contingent on management staff and equipment changes.

Bidders must carefully review these extended CLIN descriptions to ensure they fully understand the scope of each service. This detailed breakdown is essential for developing accurate cost proposals, identifying necessary resources and personnel, and assessing their capability to meet all performance requirements. The document highlights seasonal demands, specific service order triggers, and material sourcing notes (e.g., CLIN X017 for materials), all of which impact bidding strategy.

Forms / Attachments / Pricing Sheets

This document, "W911SA26RA004 Attachment 7 Deliverables Updated.xlsx", outlines the specific deliverables and associated requirements for the Roads and Grounds Maintenance contract at Fort McCoy Directorate of Public Works (DPW). It details various PWS paragraphs, their corresponding requirements, frequencies, due dates, and distribution lists for notifications and submissions.

• Facility Access: Background check information for each employee at hiring.
• Traffic Flow: Written notification required 14 calendar days in advance of any street closures.
• Phase-In/Out Plans: Submission of a Phase-In Plan within 15 days of award and a Phase-Out Plan 60 days prior to contract end.
• Emergency Response: Personnel support required within two hours of notification, 24/7/365.
• Accident Reporting: Form 3394 within 5 days of occurrence involving injury or government property damage.
• Key Personnel & Certifications: Resumes and references for key personnel prior to award; ISA Certified Arborist and HAZWOPER certifications required.
• Training: AT Level I, OPSEC, and iWatch training certificates required within specified timelines for employees.
• Plans: Submission of Safety Plan, Spill Plan, Contingency Plans, Quality Control Plan, Snow and Ice Removal Plan, and FOD Removal Plan by specified deadlines.
• Reporting: Monthly damage reports, annual recycled materials reports, and weekly work schedules/reports.
• Specific Service Requirements: Weed control licenses, airfield grounds maintenance schedules, and airfield de-icing agent requests.

This attachment is critical for bidders as it clearly defines the expected deliverables, reporting requirements, and compliance obligations under the PWS. Understanding these requirements, including submission timelines and required documentation (e.g., certifications, plans, reports), is essential for developing an accurate proposal and ensuring successful contract performance. It highlights the need for robust internal processes to manage personnel access, safety, training, and various operational plans.

Form / Attachment / Pricing Sheet

This Excel file provides updated Geographic Information System (GIS) data for Lane Miles (LM) and Square Yards (SY) related to Fort McCoy DPW Roads & Grounds requirements for Fiscal Year 2025. It serves as a reference for bidders to understand the scope of work related to various maintenance activities.

• SY/LM Conversion: Explains the conversion factor between Square Yards (SY) and Lane Miles (LM), defining a Lane Mile as a unit of area based on a ten (10) foot lane width over one mile.
• TL 5-1 (Paved Road & Lot): Details the SY and LM for paved areas.
• TL 5-3 (Unpaved Road & Lot): Details the SY and LM for unpaved areas.
• TL 5-4 (Trail): Details the SY and LM for trails.
• TL 5-5 (Snow Removal - FY25 New): Provides a breakdown of Road Area, Parking Area, and Sidewalk SY and LM by priority levels (P1-High to P5-Request Only) for snow removal.
• TL 5-8 (Grass Cutting): Lists various grass cutting areas with their respective acreages (AC) or SY, including specific areas like Ammo Supply Point, Airfield, and Self Help.
• TL 5-9 (Pavement Sweeping): Details the SY and LM for pavement sweeping in Cantonment, South Post Housing, UAV, and Airfield areas.

This data is crucial for bidders to accurately estimate the scope and scale of work required for various maintenance tasks such as road and lot maintenance, snow removal, grass cutting, and pavement sweeping. The SY and LM figures provide quantifiable metrics for these services, directly impacting proposal development and pricing.

Amendment / Modification

• Proposal Submission Deadline Extended: The due date for proposal submissions has been extended from January 23, 2026, to January 28, 2026.

• Answers to Vendor Questions Provided: The amendment includes responses to vendor inquiries, addressing various aspects of the solicitation.

• Attachments Updated/Added: Several attachments have been updated or added, including:

  • Attachment 2 (Performance Work Statement) has been clarified.
  • Attachments 7, 8, 9, and 12 have been updated.
  • Attachments 26 and 27 have been added.

• Submission Requirements Clarified: Specific requirements for submitting proposals, particularly regarding the Arborist role and the Mowing Mapbook, have been updated.

• Site Visit Information: The site visit attendance roster is provided, and the site visit was conducted on January 5, 2026.

• Clarification on Governing Documents: In cases of discrepancies between the overarching PWS (Attachment 2) and service-specific documents, the service-specific documents (e.g., SERVICE 404, 408, 420) provide more specific details and govern.

• Unpriced Staffing Matrix: Clarified that the Unpriced Staffing Matrix (Attachment 24) is for evaluation purposes and that offerors can propose alternative staffing approaches if PWS requirements are met.

• April Operations (CLIN 0007): Offerors should assume worst-case (snow operations) for April operations if work may include snow and ice removal or grounds maintenance.

• Autonomous Mowers: Autonomous mowers are explicitly prohibited for this contract due to security concerns.

• Arborist OSHA 30 Training: The requirement for Arborist OSHA 30 training has shifted from a proposal submission document to a deliverable due prior to the end of the phase-in period.

• Commemorative Area: This area is included in the turf maintenance requirement for all four option periods.

• Staging Area Utilities: The contractor is responsible for internet services at the staging area; utilities like electricity, gas, water, and sewer are provided as installed, with any additional requirements needing government approval and contractor cost.

• CUI Marking: CUI labeling is not required for proposals; the government will classify documents prior to award.

• Incumbent Information: Information regarding the incumbent contractor and contract number is available on page 78 of the solicitation.

• Solicitation due date

• Various attachments (2, 7, 8, 9, 12, 26, 27)

• Submission requirements

• Clarifications on PWS and service documents

• Arborist training requirements

• Staging area responsibilities

• The proposal submission deadline has been extended to January 28, 2026.

• Offerors must review all updated and added attachments and ensure their proposals reflect the clarified requirements and submission instructions.

Solicitation / RFP / RFQ

This solicitation is for Roads & Grounds Maintenance Services at Fort McCoy, WI. The contract will be awarded to a responsible offeror whose proposal is technically acceptable and represents the lowest evaluated price. The government intends to award a single contract.

The scope of work includes a comprehensive range of maintenance services, including but not limited to:

• Project Management

• Equipment and Operating Materials

• Paved Roads, Lots, Runway/Taxiway Routine Maintenance

• Unpaved Roads, Lots, and Surfaces Routine Maintenance

• Trails Routine Maintenance

• Snow and Ice Removal Services

• April Operations (Snow/Ice Removal OR Grounds Maintenance/Grass Cutting)

• Grounds Maintenance Grass Cutting

• Turf Repair and Maintenance

• Tree/Shrub Maintenance

• Fire Break Maintenance

• Barrier Placement

• Maintain Material Sites

• Hazardous Spill Clean-Up and Disposal

• Excavate Stream Sediment Traps

• Roads and Grounds Service Maintenance (RFP work)

• Materials (Cost Reimbursable)

• Phase-In Period

• The contract includes a base year and four option years.

• Pricing is Firm Fixed Price for most CLINs.

• Fuel costs are not reimbursable.

• Proposal Due Date: 28 January 2026, 10:00 AM local time.

• Evaluation Factors: Proposals will be evaluated based on four parts: RFP Documents, Technical, Past Performance, and Price.

• Technical Evaluation: Will assess the offeror's capability to meet minimum requirements, focusing on key personnel, organizational chart, staffing matrix, and equipment list.

• Past Performance: Will assess the offeror's record of recent and relevant past performance (within the last 3 years) focusing on areas such as Business Relations, Quality of Service, Schedule, Cost Control, Customer Satisfaction, Management of Key Personnel, and similar experience.

• Price: Will be evaluated for fairness, reasonableness, completeness, and balance. Options will be evaluated by adding their total price to the basic requirement.

• Site Visit: Scheduled for Monday, 5 January 2026, at 10:00 AM local time at 2171 S. 8th Ave, Fort McCoy, WI 54656.

• Questions Deadline: Written questions must be submitted via email by 10:00 AM CT on 8 January 2026.

• This acquisition is set aside for Small Business.

• NAICS Code: 561210

• Size Standard: $47,000,000.00

• Autonomous equipment will not be allowed for this contract.

• The solicitation due date has been extended to 28 January 2026.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal Roads and Grounds support services at Fort McCoy, Wisconsin. The objective is to ensure all maintenance and repair standards are met, complying with original equipment manufacturer recommendations and applicable federal, state, and local laws and regulations.

The contractor shall provide all personnel, equipment, tools, and supervision necessary to perform roads and grounds maintenance. This includes, but is not limited to:

• Maintenance of approximately 180 miles of paved roads, 250 miles of unpaved roads, 50 miles of tank trails, and 8 miles of railroad track.

• Maintenance of 10 vehicle bridges, 5 dam structures, 1 paved airfield, and 1 gravel air assault strip.

• Maintenance of approximately 78,000 square yards of sidewalks and extensive paved and gravel equipment storage lots.

• Maintenance of approximately 2,600 acres of grounds, including grass cutting operations throughout the growing season.

• Maintenance of surface drainage ditches, ensuring clear flow and preventing erosion.

• Restoration of any landscape damage caused by contractor operations.

• Support for Real Property Maintenance Activity (RPMA) services.

• Services must be performed to standards specified in the PWS.

• Contractor must comply with applicable federal, regional, state, and local laws and commercial standards.

• Contractor must ensure all work meets or exceeds specifications for the listed services (Grounds Maintenance, Pavement Clearance, Facilities Maintenance-Horizontal & Other).

• Performance will be evaluated under the Government's Quality Assurance Surveillance Plan (QASP).

• Period of Performance: One (1) Base Period and four (4) 12-month option periods, with a potential 6-month option to extend services.

• Place of Performance: All property of the Fort McCoy Garrison.

• Personnel: Key personnel include Program Manager (PM), Alternate PM, Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). Specific qualifications and experience are required for these roles, including an ISA Certified Arborist for urban tree activities.

• Security: Compliance with installation access requirements, background checks, and adherence to Force Protection Conditions (FPCON) are mandatory. Common Access Cards (CAC) may be required.

• Training: Employees must complete Antiterrorism (AT) Level I Awareness Training, OPSEC Training, and iWATCH Training. Specific certifications and licenses are required for certain tasks.

• Environmental: Compliance with all environmental laws, use of recycled materials where applicable, and adherence to spill prevention plans are required.

• Contingency Plans: Contractors must develop and maintain mobilization, disaster, and labor dispute contingency plans.

• Reporting: Contractors must report labor hours into SAM.gov and submit various reports as specified (e.g., damage reports, quality control summaries).

• Transition: A Phase-In/Phase-Out plan is required for smooth transitions.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Roads and Grounds Maintenance Services" project (W911SA26RA004). The site visit took place on Monday, January 5, 2026, at 10:00 A.M. local time at 2171 S. 8th Ave, Building 2171, Fort McCoy, WI 54656.

The sheet records the names, companies, and phone numbers of attendees.

This document is relevant to potential bidders as it lists companies and individuals who attended the site visit. This information may indicate potential competitors or partners and shows which entities are actively engaged with the opportunity. The attendees' company affiliations and contact information are provided.

Attendees listed include:

• Tony Carus (Veg)
• Rich Magnusa (RGMI COMPANIES LLC)
• Neil Amrhein (My Goat Inc)
• Terry Hoff (VRH)
• David Rolls (Tegjak)
• Hector Hernandez (HR Solution)
• Sergio Vevegas (Terrestris)
• Allyn Baulsar (Terrestris)
• Jon Kaulm (Yukon)
• Reinhard Mueller (Yukon)
• Brad Knoll (Yukon)

Form / Attachment / Pricing Sheet

This document is a Collective Bargaining Agreement (CBA) between Kaiyuh Services, LLC and the International Association of Machinists and Aerospace Workers, AFL-CIO, District Lodge No. 66. It outlines the terms and conditions of employment for employees at the Fort McCoy, Wisconsin location.

• Term of Agreement: July 1, 2025, through June 30, 2028.
• Recognition: Defines the bargaining unit and job classifications covered.
• Purpose: To establish wages, hours, and terms and conditions of employment.
• Management Rights: Outlines the company's rights regarding operations and employees.
• Non-Discrimination: Prohibits discrimination based on protected characteristics.
• Probationary Employees: Defines the probationary period and associated rights.
• No Strike/No Lockout: Outlines provisions regarding labor disputes.
• Union Security & Rights of Employees: Details union dues deduction and membership requirements.
• Hours of Work and Overtime: Specifies regular work hours, overtime pay, and lunch periods.
• Seniority: Defines how seniority is accrued, broken, and used for promotions and reductions in force.
• Reduction in Force: Procedures for layoffs and recalls.
• Promotions/Transfers: Details the job bidding system and selection process.
• Grievance Procedure: Outlines the process for resolving disputes.
• Leave of Absence: Covers various types of leave, including family, medical, and military leave.
• Discipline and Discharge: Establishes standards for conduct and disciplinary actions.
• Safety and Health: Outlines provisions for employee safety and health.
• Union Representation: Details the role and access of union representatives.
• Miscellaneous: Includes provisions on waivers, severability, and bulletin boards.
• Overtime: Details the distribution and payment of overtime.
• Health and Welfare and Pension Benefits: Outlines contributions to medical, dental, vision, disability, life insurance, and pension plans.
• Holidays: Lists paid holidays and eligibility for holiday pay.
• Vacation and PTO Time: Details accrual and usage of vacation and paid time off.
• Paid Leaves: Covers bereavement leave and jury/witness duty.
• Wages: Outlines general wage adjustments and shift differentials, referencing an attached wage scale.
• Safety Shoes, Cold Weather Gear, Tools, and PPE: Details allowances and provisions for employee safety equipment.
• Company Provided Vehicles: Outlines the assignment and use of company vehicles.
• Duration of Agreement: Specifies the effective dates and renewal terms of the agreement.

This document is crucial for potential bidders as it defines the labor costs, working conditions, and employee benefits associated with performing work at Fort McCoy, Wisconsin. Understanding these terms is essential for accurately estimating labor costs, assessing operational feasibility, and ensuring compliance with labor laws and union agreements. It directly impacts the overall cost and management of any contract awarded.

Form / Attachment / Pricing Sheet

This document is an updated log of Wage Determinations relevant to the opportunity. It provides a reference for specific wage requirements that may apply to contractors working on this opportunity. Bidders should use this information to understand potential labor costs associated with the contract.

• Facility ID Number: Identifies the specific facility or location.
• City, County, State: Geographic location of the facility.
• Wage Determination Number: The official number for the wage determination.
• Revision Number & Date of Revision: Indicates the version and last update of the wage determination.
• Note on CBA: Indicates that a Collective Bargaining Agreement (CBA) will be incorporated later via amendment.

This log is crucial for understanding the prevailing wage requirements that may be incorporated into the contract. Bidders should consult the referenced Wage Determination Numbers on sam.gov to ascertain specific wage and benefit rates applicable to their workforce. The note regarding the CBA indicates that further updates to labor requirements are anticipated.

Form / Attachment / Pricing Sheet

This document is a "Snowplow Mapbook" which serves as a visual guide to snowplow routes, snowplow blocks, and snowplow parking areas. It details the priority and type of snow removal required for various locations.

• Snowplow Blocks: Designated areas with assigned priority levels (0-Request Only, 1-High, 2-Medium, 4-Low) for snowplow operations.
• Snowplow Parking: Areas designated for snowplow parking, also with priority levels.
• Snowplow Roads: Roads categorized by priority (0-Request Only, 1-High, 2-Medium, 4-Low) and occupancy status (5-1 when Occupied).
• Map Labels and Page Numbers: A table cross-references map labels (e.g., "100 Block," "Range 36") with corresponding page numbers for easy navigation within the mapbook.

This mapbook is crucial for any bidder involved in snow removal operations. It provides specific details on where and how snow removal services are to be performed, including priority levels and specific locations. Understanding these details is essential for accurate bidding, resource allocation, and successful execution of snow removal tasks within the defined opportunity.

Form / Attachment / Pricing Sheet

This document is a mapbook attachment that provides detailed visual information about various locations and areas within a facility. It serves as a reference for understanding the layout and specific zones, likely for operational or logistical purposes.

• Legend: Defines various categories of "Mowing Blocks" with specific mowing requirements (e.g., "A-4 inch with bagger or raking," "ASP - IAW Table 5.4.1," "Airfield mowing keep between 9 inch - 12 inch").
• Map Labels and Page Numbers: A comprehensive index correlating "Map Label" identifiers with corresponding "Page" numbers, allowing users to quickly locate specific areas on the map.
• Visual Representation: The map itself is divided into numerous numbered blocks and areas, each potentially representing a distinct zone or feature requiring specific attention or action.

This mapbook is crucial for bidders to understand the physical layout and specific requirements of different areas within the facility. For opportunities involving grounds maintenance, landscaping, or site management, this document would detail the exact locations, sizes, and potentially the specific conditions or tasks associated with each area. It is essential for accurate bidding, resource allocation, and operational planning.

Form / Attachment / Pricing Sheet

This document is a map detailing grass cutting areas within the Cantonment area of Fort McCoy. It serves as a visual aid for mowing operations.

• The map displays various zones color-coded to represent different mowing lengths or areas.
• A legend is provided to interpret the color-coding.
• The map includes infrastructure details such as buildings, roads, and water features.
• It is identified as "CUI" (Controlled Unclassified Information).

This map is crucial for any bidder whose opportunity involves grounds maintenance, landscaping, or mowing services at Fort McCoy. It defines the specific areas requiring attention and may inform the scope, effort, and pricing of proposals related to these services.

Form / Attachment / Pricing Sheet

This document is a map detailing "Mowing Areas Installation Area Index" for Fort McCoy, WI. It serves as a visual guide to different mowing intervals and areas within the installation.

• Legend: Defines intervals for mowing, including:
  • A-4 inch
  • A-4 inch with bagger or raking
  • ASP - IAW Table 5.4.1
  • B-6 inch
  • C-9 inch
  • D-12 inch includes lakesides
  • E-Once per year
  • Self Help or By Request
  • D-12 inch Firebreaks
• Map: A graphical representation of the installation showing various zones color-coded according to the mowing intervals specified in the legend.
• Map Produced Date: 7/29/2025
• Control Information: Marked as CUI (Controlled Unclassified Information), with compilation details by Fort McCoy Directorate of Public Works/Master Planning Division and distribution statement information.

This map is crucial for bidders to understand the specific areas requiring mowing services, the frequency of mowing for each area (based on the interval legend), and any special considerations like firebreaks or areas requiring baggers/raking. It directly informs the scope of work and resource allocation required for a successful bid on mowing opportunities at Fort McCoy.

Form / Attachment / Pricing Sheet

This document is a map detailing "Snow Plow Routes Installation Area Index" for Fort McCoy. It serves as a visual reference for snow plowing operations within the installation.

• Legend: Defines intervals for snow plow routes:
  • 0 - Request Only
  • 1 - High (indicated by red lines)
  • 2 - Medium (indicated by orange lines)
  • 4 - Low (indicated by green lines)
  • 5 - 1 when Occupied (indicated by pink lines)
• Map Area: Depicts the installation boundaries and the network of roads with designated snow plow routes.
• Production Information: Map produced on 7/28/2025.
• Control Information: Marked as CUI (Controlled Unclassified Information), with specific distribution limitations and a point of contact (POC) for inquiries.

This map is crucial for bidders to understand the geographical scope and prioritization of snow removal services required for the installation. It visually communicates the extent of the area to be serviced and the varying levels of service required for different routes, which will inform resource allocation, planning, and pricing for snow removal contracts.

Form / Attachment / Pricing Sheet

This document, "ANNEX A-10 SNOW AND ICE CONTROL PLAN," outlines the procedures and responsibilities for managing winter weather conditions and airport operations. It details the plan for snow and ice removal to ensure safe airfield operations.

• Purpose: Identifies procedures and responsibilities for managing winter weather and airport operations.
• Primary Tasks: Includes dissemination of weather information, coordination of snow removal resources, pre/post-season meetings, measurement of pavement conditions, runway closure criteria, and contaminant removal.
• Definitions: Explains terms such as Contaminant, Dry Snow, Wet Snow, Compacted Snow, Slush, Patchy Conditions, Approved Chemicals, Fluid Deicer/Anti-Icers, Generic Solids, and Airside Urea.
• Administrative Procedures: Details requirements for annual pre-season and post-season meetings, including attendees and discussion topics.
• Snow Removal Operations: Outlines authority, triggers for initiating removal (based on precipitation type and depth), and airfield clearance times based on aircraft operations.
• Clearing Priorities: Identifies prioritized areas for snow removal (Movement Area and Non-Movement Areas) and specific runway and taxiway descriptions.
• Snow Clearing Principles: Covers ramp clearing objectives, runway and taxiway clearing objectives, and methods for controlling snow drifts.
• Ice Control: Mentions the application of agricultural grade, airside urea.
• Mitigation Procedures: Addresses runway incursion/surface incident mitigation, including radio communication protocols and procedures for low visibility and whiteout conditions.

This annex provides critical details regarding the operational requirements for maintaining airfield safety during winter conditions. Bidders involved in airfield maintenance, snow removal services, or related operations should review this plan to understand the scope, standards, and procedures expected for airfield snow and ice control. It details specific requirements for clearing, chemical application, and operational protocols during adverse weather, which are essential for preparing accurate proposals and understanding the operational environment.

Form / Attachment / Pricing Sheet

This document is a price schedule for the "Roads and Grounds Services for Fort McCoy, WI Installation" opportunity (Solicitation Number: W911SA26RA004). It details the CLINs, descriptions, units, quantities, unit prices, and total costs for the base period and four option years, as well as a six-month option to extend. Bidders are instructed to fill in the blue shaded cells only and to transfer dollar values from green shaded cells to the SF1449.

• Base Period (Apr 1, 2026 - Feb 28, 2027): Includes Project Management, Equipment, Road/Runway Maintenance, Unpaved Roads, Trails, Snow/Ice Removal, April Operations, Grounds Maintenance, Turf Repair, Tree/Shrub Maintenance, Fire Break Maintenance, Barrier Placement, Material Site Maintenance, Hazardous Material Spill Cleanup, and Stream Sediment Excavation. The total for the base period is $245,000.00.
• Option Year 1 (Mar 1, 2027 - Feb 29, 2028): Similar CLINs as the base period, with a total of $225,000.00.
• Option Year 2 (Mar 1, 2028 - Feb 28, 2029): Similar CLINs as the base period, with a total of $225,000.00.
• Option Year 3 (Mar 1, 2029 - Feb 28, 2030): Similar CLINs as the base period, with a total of $225,000.00.
• Option Year 4 (Mar 1, 2030 - Feb 28, 2031): Similar CLINs as the base period, with a total of $225,000.00.
• Total Contract Value (Base + 4 Options): $1,145,000.00.
• Six Month Option to Extend: $112,500.00.
• Total Contract Value (with 6-Month Option): $1,257,500.00.
• Labor Burden Cost Data: Separate sheets detail labor cost breakdowns, including instructions for vendors to fill in specific cells related to wages, benefits, overhead, G&A, and profit.

This document is critical for bidders to understand the pricing structure and estimated costs for the services required. It outlines the specific line items and the expected financial commitment for each period of performance. Bidders must use this template to formulate their pricing proposals, paying close attention to the instructions for completing the required fields and ensuring all costs are accurately reflected.

Form / Attachment / Pricing Sheet

This document details the specific trees requiring pruning and the type of pruning needed for the 2025 Hazard Tree Survey. It serves as a guide for identifying and addressing tree maintenance requirements within the Cantonment and Ranges areas.

• Cantonment Area: Specific instructions for pruning various trees (maples, walnuts, basswoods, crabs) at different locations (e.g., 2100, 2171, 2187, 2111), including raising limbs, removing tight V-crotches, cutting girdling roots, and young tree pruning.
• State Patrol Building: Instructions for pruning a tree with a girdling root and removing dead trees.
• Commemorative Area: Instruction to remove a dying ash tree.
• 903 Area: Identification of a maple with tight V-crotches and girdling roots requiring structure pruning, and pruning of a marked limb.
• 1395 Area: Instructions for structure pruning a maple with crossing/rubbing limbs and a maple with tight V-crotches.
• 1454 Area: Instructions for removing a dead hackberry, pruning maples with tight V-crotches (for training), and removing a marked oak limb.
• 1414 Area: Instruction to remove a damaged maple, to be used for crew training.
• 2675 Area: Instructions for pruning a maple with a tight V-crotch and an oak with a tight V-crotch.
• 2693 Area: Identification of a maple requiring structure pruning (training tree) and removal of a large walnut limb.
• 2694 Area: Identification of a maple requiring girdling root cutting and structure pruning (training tree).
• 1792 School Area: Instructions for raising a birch, structure pruning and cutting girdling roots on a locust, and raising a spruce by pruning dead limbs.
• 1796 School Area: Instructions for structure pruning a hackberry, structure pruning a white oak, pruning an elm with two tops, and structure pruning an elm.
• 2701 Area: Instructions for pruning a hackberry with a tight V-crotch and a maple requiring structure pruning and a single lead stem.
• Headquarters Area: Instructions for removing dying ash trees, pruning a locust, removing a dead maple, structure pruning maples, structure pruning basswood trees, raising spruce trees, and raising crab apples.
• 2840 Area: Instructions for raising a white oak, noting oak trees planted under a power line, and pruning an elm.
• Ranges: All inspected, no structure pruning needed.
• NOC Area: Instructions for structure pruning maples and crab apple trees, including cutting girdling roots on some crab apples, and removing a dead crab apple.

This document is critical for bidders to understand the specific tree maintenance tasks required. It outlines the scope of work, locations, types of pruning, and specific trees to be addressed, directly impacting the planning and execution of any related contract. The inclusion of "training tree" designations suggests opportunities for hands-on learning or demonstration as part of the contract.

Form / Attachment / Pricing Sheet

This Excel file provides Geographic Information System (GIS) data in Square Yards (SY) and Lane Miles (LM) for various contract requirements at Fort McCoy. It serves as a reference for the acreage and lane miles associated with different maintenance tasks, aiding bidders in understanding the scale and scope of work.

• Conversion Factor: Defines how SY converts to LM (1 LM = 5866.67 SY, based on a 10ft lane width).
• Paved Road & Lot Data (TL 5-1): 301,868 SY / 514.55 LM.
• Unpaved Road & Lot Data (TL 5-3): 3,510,176 SY / 598.33 LM.
• Trail Data (TL 5-4): 1,302,007 SY / 40 LM.
• FY25 Snow Removal Data (TL 5-5): Details road, parking, and sidewalk areas in SY and LM for different priority levels (P1-High to P5-Request Only), totaling approximately 836.07 LM.
• Grass Cutting Data (TL 5-8): Lists various areas in acres (AC) for mowing, including Airfield and Ammo Supply Point.
• Pavement Sweeping Data (TL 5-9): Provides SY and LM for Cantonment, South Post Housing, UAV, and Airfield sweeping.

This data is crucial for bidders to accurately estimate the scope and scale of work related to grounds maintenance, snow removal, pavement sweeping, and road/lot upkeep. Understanding the SY and LM metrics will be essential for developing responsive proposals and pricing.

Form / Attachment / Pricing Sheet

This document is a Performance Requirements Summary (PRS) for Installation Roads and Grounds Contract. It outlines specific performance objectives, standards, acceptable quality levels (AQLs), surveillance methods, and associated incentives/disincentives for various services.

• PRS #: Unique identifier for each performance requirement.
• Performance Objective: Details the specific task or PWS paragraph being monitored (e.g., Phase In Plan, Accident Reporting, Grass Length, Snow Removal).
• Performance Standard: Defines the expected quality and timeliness for each objective.
• AQL: The maximum allowable deviation from perfect performance before it's considered unsatisfactory.
• Method of Surveillance: How the government will monitor performance (e.g., 100% Inspection, Random Sample, Customer Complaint).
• Incentive / Disincentive: Describes potential positive outcomes (e.g., positive CPARS, full payment) or negative consequences (e.g., CPARS reporting, financial deductions) for meeting or failing to meet performance standards.

This PRS is critical for bidders to understand the specific performance expectations and quality control measures for the Installation Roads and Grounds contract. It details the measurable standards for services such as grounds maintenance, snow removal, and administrative tasks, along with the consequences for non-compliance. Bidders should review this document carefully to assess their ability to meet these requirements and to understand the performance-based aspects of the contract, including potential incentives and disincentives.

Form / Attachment / Pricing Sheet

This document is an unpriced staffing matrix intended to guide bidders in detailing their proposed staffing for the opportunity. It outlines the structure for identifying CLINs, PWS paragraphs, job classifications, and workload indicators.

• CLIN Number: Contract Line Item Number.
• PWS Paragraph Number(s): Corresponding sections of the Performance Work Statement.
• Paragraph Title: Descriptive title of the PWS section.
• PRS Number(s): Performance Requirements Summary numbers.
• Job Classification: Identification of job roles per the Service Contract Act (SCA).
• Organizational Chart Position Number: Specific position identifier.
• Occupation Code: SCA and Collective Barging Agreement (CBA) compliant codes.
• Workload Indicator: Metric for quantifying work.
• Schedule Workload: Workload specific to a schedule.
• Type: Classification of the position (SCA, Exempt, or CBA).
• Time per task: Estimated standard man-hours required for tasks.

Bidders must use this matrix to detail their proposed staffing plan, ensuring alignment with the PWS and SCA requirements. The pink cells are designated for bidder input, and bidders are instructed to add more lines as needed to fully represent their staffing approach. This document is crucial for demonstrating how the bidder will resource the contract and will likely be a key component of the proposal evaluation.

Solicitation / RFP / RFQ

This solicitation, W911SA26RA004, issued by W6QM MICC FT MCCOY (RC), seeks proposals for Roads and Grounds Services at Fort McCoy, WI. The acquisition is set aside for Small Business, specifically under the 8(a) program.

The contract encompasses a wide range of services including:

• Project Management and administrative support.

• Equipment and Operating Materials for maintenance and repairs.

• Paved and Unpaved Roads, Lots, and Runway/Taxiway maintenance (seasonal).

• Trail maintenance (seasonal).

• Snow and Ice Removal Services (seasonal).

• Grounds Maintenance, including grass cutting, debris removal, and weed trimming.

• Turf Repair and Maintenance.

• Tree/Shrub Maintenance (surveys, removals, pruning, planting, caging).

• Fire Break Maintenance.

• Barrier Placement.

• Material Site Maintenance.

• Hazardous Spill Clean-Up and Disposal.

• Excavation of Stream Sediment Traps.

• Other roads and grounds service maintenance as needed.

• The contract includes a base year and multiple option years, extending up to five years in total duration.

• Pricing Arrangement: Firm Fixed Price for most CLINs, with some Cost Reimbursable CLINs for materials.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $47,000,000.00

• Offer Due Date: 23 JAN 2026, 10:00 AM Local Time.

• Proposals will be evaluated based on the lowest price technically acceptable (LPTA) basis.

• Evaluation criteria include RFP Documents, Technical, Past Performance, and Price.

• The Government intends to award without discussions, encouraging offerors to submit their best terms initially.

• This acquisition is a small business set-aside, specifically for the 8(a) program.

• The solicitation includes numerous FAR and DFARS clauses, including those related to limitations on subcontracting, service contract labor standards, and representations and certifications.

• A site visit is scheduled for Monday, 5 January 2026, at 10:00 AM local time.

Form / Attachment / Pricing Sheet

This document contains maps illustrating areas designated for firebreak disking. These maps are intended to visually guide contractors in identifying and executing the required firebreak disking operations.

• Maps depicting specific geographical areas marked for firebreak disking.
• Red lines generally indicate planned firebreak paths.
• Yellow highlighted areas may indicate specific sections requiring immediate attention or particular disking methods.
• Various road and range designations are shown for location reference.

Bidders should use these maps to understand the scope and location of the firebreak disking work. The visual representation of the areas to be disked is crucial for estimating the effort, resources, and time required to complete the task, and for preparing an accurate proposal.

Form / Attachment / Pricing Sheet

This document, titled "Wage Determination Log," provides a log of wage determinations relevant to the opportunity. It directs bidders to the SAM.gov wage determinations website for full details by searching for the listed Wage Determination Number.

• Facility ID Number
• City
• County
• State
• Wage Determination Number
• Revision Number
• Date of Revision

This attachment is crucial for bidders to understand the prevailing wage requirements for labor associated with the opportunity. Bidders must consult the provided Wage Determination Numbers on SAM.gov to ensure compliance with labor standards for the specified locations (e.g., Fort McCoy, WI).

A Collective Bargaining Agreement (CBA) will be incorporated at a later date via an amendment.

Form / Attachment / Pricing Sheet

This document provides a map illustrating the locations of sediment traps for the year 2025. It serves as a visual reference for the placement of these traps.

• The map displays "Sediment Traps 2025" marked with red dots.
• It also includes "Water Feature" (blue lines) and "Road Centerline 2022" (gray lines).
• The "Fort McCoy Boundary" is outlined in black.
• A scale bar indicating distances in miles is provided.

This attachment is relevant for bidders by visually defining specific locations where sediment traps are to be managed or monitored as part of the opportunity. It helps in understanding the geographical scope and potential operational areas related to the requirement.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 Deliverables.xlsx," outlines the specific deliverables and associated requirements for the Roads and Grounds Maintenance contract at Fort McCoy Directorate of Public Works (DPW). It details various PWS paragraphs, their corresponding requirements, frequencies, due dates, and distribution lists for submissions.

• Facility Access: Submission of background check information for each employee at hiring.
• Traffic Flow: Written notification 14 calendar days in advance of any street closures.
• Phase-In/Phase-Out Plans: Submission of a Phase-In Plan within 15 days of award and a Phase-Out Plan 60 days prior to contract end.
• Emergency Response: Personnel support required within two hours of notification, 24/7/365.
• Accident Reporting: Submission of Form 3394 within 5 days of an accident involving injury or government property.
• Key Personnel: Resumes and references required prior to contract award.
• Work Clearance: Diggers Hotline Ticket required before commencing work.
• Damage Reports: Monthly reports due by the 15th of each month.
• Ammo Supply Point Access: Personnel roster updates required within 3 days for new hires or immediately upon employee release.
• Key Control: A Key Control Plan must be established, and lost keys reported within 1 hour.
• Training: Submission of certificates for AT Level I, OPSEC, and iWatch training within specified timelines.
• Safety Plan: Submission within 10 days of work commencement, with annual reviews.
• Certificates and Licenses: Required documentation for personnel must be filed 24 hours prior to work commencement or before equipment operation.
• Recycled Materials: Annual report submission required.
• Spill Plan: Submission within 30 days of award; immediate notification required for hazardous substance spills.
• Contingency Plans: Required plans (Mobilization, Disaster, Dispute) to be updated as changes occur.
• Service Orders Closeout: Required upon completion of each Service Order.
• EESOH-MIS: Barcoding of hazardous material containers and DD2875 forms for personnel access.
• Quality Control Plan: Initial submission within 30 days of award, with annual updates.
• Weekly Work Schedules: Submission of planned work for the following week by COB Thursday.
• Weed Control Licenses: Required for personnel applying herbicide.
• Airfield Grounds Maintenance: Schedule submission by Thursday prior to work.
• Snow and Ice Removal Plan: Annual updates required by September 30th.
• Airfield De-Icing Agents: Request for purchase prior to October 15th annually.
• Airfield - FOD Removal Plan: Annual sweeping schedule required.
• Scheduling and Coordinating: Weekly work schedules and reports required.

This document is critical for bidders as it explicitly defines the performance expectations, reporting requirements, and submission deadlines for various aspects of the Roads and Grounds Maintenance services. Understanding these deliverables is essential for accurately estimating costs, developing a compliant proposal, and planning for contract execution. It highlights the need for robust internal processes for tracking, reporting, and personnel management.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details about requirements, deliverables, or submission instructions for bidders.

Form / Attachment / Pricing Sheet

This document is a cover sheet for the Fort McCoy Antiterrorism/Operations Security (AT/OPSEC) Requirements Package. It serves to document the review of requirements package performance work statements (PWS), quality assurance surveillance plans, and applicable source selection evaluation criteria for AT and other related protection matters. It ensures compliance with Army policy requiring a signed AT/OPSEC cover sheet for requirements packages, except for specific contract types.

• Section I: Purpose of Cover Sheet: Outlines the intent and policy requirements for the AT/OPSEC review.
• Section II: Standard Contract Language Provision/Contract Clause Text Applicability: A checklist indicating whether standard contract language or additional PWS language is sufficient for various AT/OPSEC related requirements. It specifies requirements for:
  • Access and General Protection/Security Policy and Procedures
  • Common Access Card (CAC) requirements
  • AT Level I Awareness Training
  • iWATCH Training
  • OPSEC SOP/Plan and Training
  • TARP/Counterintelligence Awareness Reporting Training
  • Access to Government Information Systems
  • Food Defense Measures
  • Handling or Access to Classified Information
  • Controlled Unclassified Information (CUI)
  • AT Awareness for Contractor Personnel Traveling Overseas
  • Performance or delivery in a foreign country
  • Contractor Authorized to Accompany the Force
• Remarks: Includes specific contract details like "Roads and Grounds Maintenance Services FY26-31" and confirmation that the PWS meets AT/OPSEC requirements.
• Antiterrorism Review Signature: Signed by the Command Antiterrorism Officer (ATO).
• Operations Security Review Signature: Signed by the Command OPSEC Officer.

This document indicates specific AT/OPSEC training and compliance requirements that will likely be incorporated into the PWS or contract clauses for this opportunity. Bidders should pay close attention to the checked items in Section II, as these will translate into mandatory training, procedures, and potential security requirements for their personnel. The remarks section also provides a clue to the nature of the services being procured (Roads and Grounds Maintenance).

Form / Attachment / Pricing Sheet

This document outlines the requirements for snow and ice removal services for Fort McCoy, Wisconsin, covering the period from November 1st to March 31st annually, with potential for extended services in April. It details the scope of work, removal priorities, pre-treatment and clearing procedures, and specific requirements for various locations including airfields, sidewalks, and specialized areas.

• Scope of Services: Pavement clearance including plowing, sweeping, and de-icing of roads, parking lots, sidewalks, airfields, and other specified areas.
• Priorities: Detailed priority levels for road and area clearance (e.g., Priority 1A, 1, 2, and other paved lots) with specific timeframes for completion.
• Specialized Locations: Requirements for clearing Access Control Points (ACPs), parking areas (including DES and CDC/SAS lots), sidewalks, catch basins, hydrants, HVAC units, and railroad switch heaters.
• Airfield Operations: Specific procedures for snow and ice removal on runways, taxiways, and aprons, adhering to FAA requirements and a Foreign Object Damage (FOD) Prevention Program.
• Materials: Procedures for the use of de-icing materials (salt, sand, brine) and abrasives. The Government will supply salt and sand/salt mix for general use, while the contractor is responsible for acquiring airfield de-icing agents.
• Pavement Sweeping: Post-winter sweeping to remove abrasive materials from paved areas, including airfields, with specific requirements for FOD prevention.
• Safety & Damage: Contractor responsibility for equipment visibility, and liability for any damage to Government or private property during operations.

This attachment provides a comprehensive overview of the expected snow and ice removal services. Bidders should pay close attention to the detailed scope, priority levels, specific location requirements (especially airfield operations), material handling, and safety/damage clauses to accurately estimate resources and capabilities. The seasonal nature of the work and the potential for extended service in April are key considerations. The document also clarifies which de-icing materials are government-furnished and which must be procured by the contractor.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal Roads and Grounds support services at Fort McCoy, Wisconsin. The objective is to ensure all maintenance and repair standards are met, complying with applicable federal, state, and local laws and commercial standards.

The contractor shall provide comprehensive roads and grounds maintenance, including but not limited to:

• Maintenance of approximately 180 miles of paved roads, 250 miles of unpaved roads, tank trails, and railroad tracks.
• Maintenance of 10 vehicle bridges and 5 dam structures.
• Maintenance of a paved airfield (runways, aprons, taxiways) and a gravel air assault strip.
• Maintenance of approximately 2,960,000 square yards of paved areas and 3,510,000 square yards of gravel surfaced areas.
• Maintenance of approximately 2,600 acres of grounds, including grass cutting throughout the growing season.
• Maintenance of surface drainage ditches, ensuring they are free of obstructions.
• Restoration of any landscape damage caused by contractor operations.
• Support for Real Property Maintenance Activity (RPMA) services.

Services must meet standards consistent with original equipment manufacturer recommendations and all applicable federal, state, and local laws and directives. The contractor must compile historical data and prepare required reports. Performance will be evaluated based on quality, timeliness, and quantity as specified in the PWS and the Performance Requirements Summary (PRS) Matrix (Attachment 6).

The period of performance includes one (1) Base Period and four (4) 12-month option periods, with a potential 6-month extension. Work will be performed on all property of the Fort McCoy Garrison.

• Personnel: Key personnel include a Program Manager (PM), Alternate PM, Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). All personnel must be legal U.S. residents and able to communicate in English. Background checks and PIV requirements are mandatory for installation access.
• Security: Compliance with installation access and security policies is required. This includes background checks for all personnel requiring unescorted access.
• Safety: The contractor must develop and implement a safety program compliant with AR 385-10 and OSHA standards.
• Environmental: Compliance with all federal, state, local, and installation environmental laws, rules, plans, and policies is mandatory. This includes tracking hazardous materials using the EESOH-MIS system.
• Contingency Plans: The contractor must establish and maintain contingency plans for mobilization, disaster, and labor disputes.
• Transition: The contractor must manage phase-in and phase-out periods to ensure smooth transitions.
• Work Hours: While DPW normal hours are 7:00 am to 4:00 pm, Monday-Friday, services may be required 24/7/365 to meet mission requirements. Emergency response within two (2) hours of notification is required outside normal hours.
• Deliverables: Specific deliverables are detailed in Attachment 7.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Roads and Trails Maintenance" within a specified installation boundary. It appears to be an attachment to a larger solicitation or contract, providing visual context for the areas requiring maintenance.

• The map displays various roads and trails, color-coded to indicate different maintenance responsibilities (e.g., DPTM Maintained, DPW Maintained).
• It includes an installation boundary and a legend explaining the color-coding.
• A "CUI" (Controlled Unclassified Information) designation is present, along with distribution limitations and a point of contact.

This map is crucial for bidders to understand the geographical scope and specific locations of roads and trails that are subject to maintenance requirements outlined in the associated solicitation or contract. It helps in visualizing the work areas and potential logistical considerations.

Form / Attachment / Pricing Sheet

This document is a map detailing snowplow routes and priorities for the cantonment area of Fort McCoy, WI. It serves as a visual aid for snow removal operations.

• Snowplow Roads: Marked with red lines, indicating primary routes for snow plows.
• Snowplow Walks: Indicated by green dashed lines, likely representing pedestrian walkways requiring snow removal.
• Snowplow Parking: Designated parking areas for snow removal equipment or areas that need clearing.
• Priorities: The map visually distinguishes different priority levels for snow clearing, though specific priority numbers or color codes are not explicitly detailed in the provided text.
• Legend: Includes symbols for roads, walks, and parking, along with a scale in feet.
• Control Information: Identifies the controlling entity as Fort McCoy, WI, and the responsible division as Directorate of Public Works/Master Planning Division. It also notes CUI Category: Critical infrastructure & OPSEC and Distribution Statement/Limited Dissemination: FEDCON.

This map is crucial for any bidder involved in snow removal services at Fort McCoy. It provides essential information on the layout of the cantonment area, the specific routes and areas that require snow plowing, and the relative priorities for these operations. Understanding this map is vital for planning resources, estimating costs, and executing snow removal tasks effectively and efficiently.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for comprehensive grounds maintenance services at Fort McCoy, Wisconsin, ensuring a healthy, clean, neat, and professional appearance of all grounds to support mission requirements.

• General Grounds Maintenance: Includes inspection, servicing, maintenance, and landscaping of Fort McCoy grounds.

• Specific Tasks: Mowing, trimming, turf replacement, debris and leaf removal, policing of areas, tree and shrub planting/maintenance, tree and stump removal, firebreak maintenance, and other associated work as directed.

• Ground Categories: Services cover Improved Grounds (High Visibility and Common areas), Semi-improved Grounds (roadsides, lakesides, airfields, etc.), and Unimproved Grounds (perimeter areas for fire protection and boundary demarcation).

• Seasonal Operations: Mowing and grounds maintenance operations are scheduled annually from April 1st to October 31st.

• Tree Management: Includes hazardous tree surveys, tree removal, pruning, stump removal, planting, and protection.

• Firebreak Maintenance: Mowing and clearing vegetation along the installation boundary.

• Specialized Services: Airfield grounds maintenance, general ground structure maintenance, and support for special events.

• Mowing height requirements vary by area (e.g., 3 inches for High Visibility, 3-9 inches for Semi-improved, 4-6 inches for Firebreaks).

• Grass clippings must be bagged or mulched and removed from paved areas the same day.

• Trees and shrubs replaced if they die within one year of planting.

• Personnel applying herbicides must hold a State of Wisconsin certification.

• Hazardous waste spill reporting and response procedures are detailed.

• Period: Annual operations from April 1st to October 31st, with specific tasks scheduled throughout the year.

• Place: Fort McCoy, Wisconsin.

• Contractor must provide qualified personnel and maintain equipment to Federal, State, and local standards.

• Use of herbicides is restricted and requires approval.

• Compliance with environmental regulations and specific management plans (e.g., Integrated Natural Resource Management Plan) is mandatory.

• Equipment used in High Visibility Areas must have specific features (e.g., mulching blades, turf tires) to prevent damage.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this contract is to maintain and repair roads and other Horizontal Facility Maintenance elements at Fort McCoy, ensuring facilities function at their intended capacity. The Contractor will be responsible for acquiring necessary materials unless otherwise specified.

This PWS outlines services for "SERVICE 420 Facilities Maintenance: Horizontal and Other," focusing on Roads and Grounds Maintenance. Key areas include:

• Routine Maintenance: Paved and unpaved roads, parking lots, airfield runways/taxiways, trails, culvert and ditching maintenance, barrier placement, and material storage site maintenance.

• Service Orders (SO): Responding to government-issued SOs for specific tasks, including emergency responses (e.g., hazardous material spill cleanup, force protection barrier movement).

• Specific Tasks: Road grading, pothole repair, pavement patching, vegetation control, snow and ice removal, fallen tree removal, hazardous material spill cleanup and disposal, excavation of stream sediment traps, and material removal/hauling/disposal.

• Coordination: Working with DPW, other contractors, and government agencies; notifying Digger's Hotline before excavation; coordinating with DPTMS for tank trail maintenance.

• Work must be performed in accordance with the contract, Federal, State, and local laws, regulations, and directives.

• Adherence to specific standards outlined in various referenced documents (AR 420-1, DA Pam 420-6, OSHA CFR 29, EPA Regulations, FAA Requirements, etc.).

• Deficiencies are reported to the COR or Work Reception Center (WRC).

• SOs must be completed by the indicated completion date unless an extension is approved.

• Reporting requirements include weekly schedules of planned work and reports of actual work completed.

• The work is to be performed at Fort McCoy, Wisconsin.

• Work may be required after regular duty hours and on weekends.

• Contractor must have surge capacity for emergency SOs.

• Contractor employees working at hazardous material spill sites must possess current HAZWOPER training.

• Materials for road maintenance (gravel) will be supplied by the government.

• Contractor is responsible for acquiring most materials on a cost-reimbursable basis.

• Notification to the COR is required five (5) work days in advance of any road closures.

Form / Attachment / Pricing Sheet

This document is an equipment list attachment for the opportunity. It details the equipment intended for use in fulfilling the contract.

• Equipment Details: Includes columns for Year, Make, Model, Size or Capacity, and Quantity.
• Intended Use: Specifies how each piece of equipment will be used in the contract.
• Ownership: A dropdown list is provided for indicating ownership (USE, RENT, LEASE).
• Remarks/Notes: A section for additional comments.

Bidders should review this list to understand the equipment requirements and potential ownership/rental considerations for the contract. This information may be relevant for resource planning and cost estimation when preparing a proposal.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It serves as a technical notification for PDF rendering issues and does not provide details about the procurement itself.