Roof and Gutter Replacement - Depoe Bay, OR

Solicitation / RFP / RFQ

This solicitation is for a complete roof and gutter replacement on a single-story, 1500 sq. ft. residential building located at the U.S. Coast Guard Station Depoe Bay, 30 Jewel Ct., Depoe Bay, OR 97341. The work includes removing existing shingles and three skylights, replacing damaged sheeting, and installing new architectural asphalt shingles and a complete gutter and downspout system. The government intends to issue a firm-fixed-price purchase order.

• Complete roof and gutter replacement.

• Removal of existing shingles and three skylights.

• Installation of new architectural asphalt shingles.

• Installation of a complete gutter and downspout system.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: To be completed within 90 calendar days after receiving notice to proceed.

• Quotes are due by 08:00 PST on 01/19/2026.

• Submit quotes via email to ava.m.stow@uscg.mil with the solicitation RFQ number 70Z03326QSEAT0001 in the subject line.

• Questions regarding the solicitation should be submitted in writing to ava.m.stow@uscg.mil by 01/14/2026.

• Site visit is scheduled for 01/07/2026 at 0900. RSVP to ava.m.stow@uscg.mil by 01/05/2026.

• This acquisition is set-aside 100% for SMALL BUSINESS.

• Associated NAICS code: 238160.

• Offerors must provide quotes that are valid for at least 30 calendar days for Government acceptance.

Form / Attachment / Pricing Sheet

This document, titled "Smart Matrix Table | Acquisition.GOV", appears to be a reference matrix or checklist of various Federal Acquisition Regulation (FAR) clauses and provisions. It lists clauses by their number and title, along with their effective dates, prescription information (P or C), and whether they apply to Fixed Price Construction (FP CON).

• Provision or Clause (P or C): Lists specific FAR clauses and provisions relevant to government contracting.
• Effective Date: Indicates when the clause or provision became effective.
• Prescribed In: Specifies where the clause or provision is prescribed within the FAR.
• P or C: Denotes whether the item is a Provision (P) or a Clause (C).
• FP CON: Indicates applicability to Fixed Price Construction contracts.

This matrix is highly relevant for bidders as it provides a consolidated view of the contractual terms and conditions that may be incorporated into a solicitation or contract. Bidders can use this to quickly identify which clauses and provisions are likely to apply to an opportunity, particularly those related to construction, and to understand their potential obligations and requirements. It serves as a reference for understanding the regulatory landscape of a potential contract.

Form / Attachment / Pricing Sheet

This document is a "Smart Matrix" that lists various provisions and clauses (P or C) applicable to federal government contracts. It includes the effective date of each provision/clause, the prescribing agency/regulation (e.g., FAR), and whether it is a Provision (P) or Clause (C) and its applicability (FP CON).

The matrix is organized by Provision or Clause number (e.g., 52.203-2, 52.204-1, etc.). For each entry, it details:

• The specific provision or clause title.
• The effective date.
• The prescribing regulation (e.g., FAR Part 3.103-1).
• Whether it is a Provision (P) or Clause (C).
• Its applicability (FP CON).

This document serves as a reference for the standard contractual terms and conditions that may be incorporated into a government contract. Bidders should review relevant sections of this matrix to understand the legal and regulatory requirements that will apply to the contract, particularly those related to their specific industry or the nature of the procurement (e.g., construction, commercial products/services). It helps in understanding the compliance obligations and contractual framework.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "SOW RFQ 70Z03326QSEAT0001" solicitation, aiming to clarify requirements for fair bidding.

• Roof Sheeting Replacement: Approximately 5 sheets of plywood roof decking need replacement due to rot. The contractor must replace any plywood decking that is not structurally sound.
• Skylights: There are 3 skylights to be removed and replaced with roof decking. Additional photos of the 2 skylights not shown in the original provided photos will be added to the solicitation.
• Roof Age: The roof was likely original to the house built in 1991.
• Leaks: No current leaks are known, though some areas in the attic were difficult to inspect.
• Roof Walkability: The roof is walkable, with a pitch estimated between 4:12 and 6:12.
• Completion Date: The project completion date is April 30th.
• Decking Material: The existing decking is confirmed to be plywood.
• Ventilation Components: Metal ventilation components are preferred over plastic for longevity in a coastal environment.
• Gutter Profile & Color: K5 seamless gutters in White are preferred.
• Shingle Color: A dark color such as dark grey, charcoal, or granite black is preferred.
• Valleys: Stainless steel valley flashing is requested.

This Q&A clarifies material quantities, specific components, and aesthetic preferences, which may impact bidding strategies and pricing. The solicitation will be updated with additional photos of the skylights. The completion date remains April 30th.

Other / Unclassified

This document lists the companies that attended a site visit on January 7, 2026, for Solicitation 70Z03326QSEAT0001, concerning Roof and Gutter Replacement in Depoe Bay, OR.

This list may be relevant to bidders as it indicates which companies have shown interest and potentially gathered information directly related to the opportunity by attending the site visit. It can provide insight into the competitive landscape.

Solicitation / RFP / RFQ

This solicitation is for a complete roof and gutter replacement on a single-story, 1500 sq. ft. residential building at the U.S. Coast Guard Station in Depoe Bay, Oregon. The work includes removing existing shingles and three skylights, replacing damaged sheeting, and installing new architectural asphalt shingles and a complete gutter and downspout system. The Government intends to issue a firm-fixed-price purchase order.

• Complete roof replacement

• Complete gutter and downspout system replacement

• Removal of existing shingles and three skylights

• Replacement of any damaged sheeting

• Installation of new architectural asphalt shingles

• Contract Type: Firm-fixed-price purchase order

• Period of Performance: 90 calendar days after notice to proceed

• Performance Bonds: Not required

• Offer Guarantee: Not required

• Proposal Submission Deadline: 01/16/2026 at 3:00 PM PST

• Submission Method: E-mail to ava.m.stow@uscg.mil with solicitation RFQ number 70Z03326QSEAT0001 in the subject line.

• Questions Deadline: 01/14/2026

• Questions Submission: In writing to ava.m.stow@uscg.mil with solicitation RFQ number 70Z03326QSEAT0001 in the subject line.

• Offer Acceptance Period: Offers providing less than 30 calendar days for Government acceptance will be rejected.

• This acquisition is set-aside 100% for SMALL BUSINESS.

• NAICS Code: 238160

• Site Visit: Mandatory RSVP required by 01/05/2026. Site visit is scheduled for 01/07/2026 at 0900.

• All questions will be answered in writing and responses will be uploaded for all vendors.

Other / Unclassified

This document is an image file (IMG_0759.jpeg) depicting a residential roof. The image shows asphalt shingles with visible moss growth, a roof vent, a chimney with a cap, and flashing along a roof valley. The overall condition suggests a need for inspection or potential maintenance.

This image may be relevant to a bidder if the SAM.gov opportunity involves roofing services, property inspection, or maintenance for residential structures. It provides a visual reference of the current state of a roof, which could inform proposals related to repair, replacement, or assessment.

Other / Unclassified

This document is an image file (IMG_0749.jpeg) showing the exterior of a building with a green-colored siding and a dark-shingled roof. It also features several tall evergreen trees in the background and a metal chimney. The image appears to be a photograph of a residential or commercial property.

As this document is an image and does not contain textual information typically found in solicitations, SOWs, amendments, or Q&A documents, its relevance to a bidder is unclear without further context about the SAM.gov opportunity it is attached to. It may serve as a visual aid, a site survey image, or an example of a property related to the opportunity.

Other / Unclassified

This document is a "General Decision Number" for residential construction projects in Coos County, Oregon. It specifies the prevailing wage rates and fringe benefits required for various construction trades under the Davis-Bacon Act. It also details the applicability of Executive Orders 14026 and 13658, which set minimum wage rates for federal contractors, and outlines annual adjustments to these rates.

This document is crucial for any bidder on a federal construction contract in the specified geographic area and for residential construction. It mandates the minimum wage rates that must be paid to laborers and mechanics working on the project. Bidders must incorporate these wage rates into their cost proposals to ensure compliance with federal labor laws. Failure to adhere to these wage determinations can lead to penalties and contract non-compliance. The document also provides information on how to handle unlisted classifications and the process for appealing wage determinations.

Other / Unclassified

This document is an image file (IMG_0750.jpeg) containing a photograph of the exterior of a building. It shows a section of a teal-colored house with a wooden deck in the foreground. Features visible include a door with decorative glass, a large window reflecting the interior, a pitched roof with some moss, and a distinctive angled chimney with a metal cap.

As an image file, this document does not contain textual information typically found in solicitations, SOWs, amendments, or Q&A documents. Its relevance to a SAM.gov opportunity is unclear without further context. It may serve as a visual reference for a property or site inspection related to a potential contract, but it does not provide details on requirements, deliverables, or submission instructions.

Other / Unclassified

This document is an image file (IMG_0761.jpeg) showing an exterior view of a residential building's roof and adjacent deck. The roof appears to be asphalt shingles and shows signs of moss growth. The image also captures a portion of the building's siding, a chimney, and a wooden deck.

This document is an image attachment. It does not contain solicitation details, requirements, or contractual information relevant to potential bidders. Its purpose within the SAM.gov record is unclear without further context, but it is unlikely to be a primary source for understanding the opportunity's scope or requirements.

Other / Unclassified

This document is an image file (IMG_0752.jpeg) showing the exterior of a residential property. It depicts a green-sided house with a wooden fence, a garage, trees, and a blue trash bin. The image appears to be a photograph of a property, possibly related to a construction or maintenance opportunity.

As an image file without accompanying text or metadata explaining its context within a SAM.gov opportunity, its direct relevance to bidders is unclear. It may serve as a visual reference for a property that is the subject of a solicitation, or it could be an unrelated attachment. Bidders would need further information from the opportunity record to determine its significance.

Other / Unclassified

This document is an image file (IMG_0753.jpeg) containing visual information about a residential property's exterior. It shows a roof with asphalt shingles, a skylight, and roof vents. The surrounding area includes a wooden fence, a lawn, a trampoline, and parts of neighboring houses.

This image does not contain specific procurement details, requirements, or instructions relevant to a SAM.gov opportunity. It appears to be a photograph of a property's exterior, potentially for context or as a visual aid in a different type of record, but it does not provide actionable information for bidders.

Other / Unclassified

This document is an image file (IMG_0758.jpeg) containing a photograph of a residential rooftop. The image shows asphalt shingles with visible moss growth, a chimney with a metal vent cap, and a portion of a light green-colored house exterior with a wooden deck. The surrounding environment appears to be wooded.

This document is likely an attachment to a SAM.gov opportunity record. As an image, it may serve as visual documentation for a property inspection, a condition assessment, or a site survey related to a potential contract. Bidders interested in opportunities involving property maintenance, repair, or assessment services for residential structures might find this image relevant for understanding the current state of a property or the scope of work required.

Statement of Work (SOW)

To replace and repair the roof and rain gutters of a Coast Guard-owned house located at 30 Jewel Ct., Depoe Bay, OR, returning it to 100% functionality.

• Removal and replacement of a three-tab asphalt shingled roof.

• Replacement of any rotten roof sheeting.

• Installation of rain gutters around the entire house perimeter.

• Removal and covering of three existing skylights.

• Re-flashing of all roof protrusions, including the chimney.

• Installation of new architectural composition asphalt shingles (Class 4 rating).

• Installation of new ridge material, stainless steel rake flashings, and drip metal.

• Installation of new stainless steel fasteners for the roof.

• Installation of new plastic roof vents and new plumbing vent pipe flashings.

• Painting of penetrations to match shingle color where possible.

• Removal of all waste and materials from the job site, except for salvaged items.

• Place: 30 Jewel Ct., Depoe Bay, OR 97341.

• Work to commence no later than thirty (30) business days after notice to proceed.

• Work hours: Mondays through Fridays, 0800 to 1700, excluding federal holidays.

• Fall protection in accordance with OSHA standards.

• Removal and replacement of existing roof and flashing material.

• Replacement of structurally unsound plywood roof decking.

• Installation of ASTM Rated Synthetic 30# Roofing Felt Underlayment.

• Contractor must provide a quality control program and a contract manager with full authority.

• Contract personnel must be able to read, write, speak, and understand English and present a neat appearance.

• No employment of individuals who would create a conflict of interest or are U.S. Coast Guard employees without approval.

• Adherence to OSHA Safety and Health Standards (29 CFR Part 1926).

• Disposal of hazardous materials according to federal, state, and local guidelines.

• Contractor employees must wear identification badges.

• Invoicing to be submitted through the Invoice Processing Platform (IPP).

• Government will provide electricity (120 Volt, single phase).

• Contractor to furnish all other necessary items, services, equipment, and personnel.

Other / Unclassified

This document is an image (IMG_0757.jpeg) showing a residential roof with visible signs of wear, including moss growth. The image also captures a work site with a trailer containing tools, a dumpster, a pickup truck, and a blue trash bin. This appears to be a visual record related to a roofing or property maintenance opportunity.

For bidders involved in roofing services or property maintenance, this image serves as a visual aid to assess the current condition of a roof and the surrounding work area. It may be used to inform site inspections, estimate project scope, or document existing conditions prior to work commencement.

Other / Unclassified

This document is an image file (IMG_0751.jpeg) containing a photograph of a residential garage. The image shows a light green garage with two white garage doors, one closed and one open, revealing the interior. The roof appears to be asphalt shingles with some moss growth. Trees are visible in the background.

This document does not appear to contain any information relevant to a SAM.gov opportunity record, such as a solicitation, SOW, PWS, amendment, or Q&A. It is likely an unrelated image attachment.

Other / Unclassified

This document is an image file (IMG_0754.jpeg) containing a photograph of a residential rooftop. The image shows asphalt shingles, a brown metal drip edge, a black roof vent, and a white attic vent cover. It also shows a wooden fence and lawn in the background, and a portion of a house.

This document is an image attachment. Without further context or accompanying text, its specific relevance to a SAM.gov opportunity cannot be determined. It may serve as visual documentation for a property, a site inspection, or a deliverable related to a construction or maintenance opportunity.

Form / Attachment / Pricing Sheet

This document is an image file (IMG_0760.jpeg) attached to a SAM.gov opportunity record. It appears to be a photograph of a residential roof with asphalt shingles, showing signs of moss growth. The image may serve as visual documentation related to the condition of a property or as a reference for a potential roofing service opportunity.

• The image displays a sloped roof covered with dark gray asphalt shingles.
• Significant moss growth is visible on many of the shingles.
• A wooden privacy fence is visible along the side of the property.
• Part of a light blue-colored wall and white trim of a building are visible beneath the roof.

For bidders responding to opportunities involving roofing services, property maintenance, or exterior building assessments, this image could provide a visual assessment of the current condition of a roof, highlighting potential issues such as moss accumulation that may require cleaning or repair. It serves as a visual aid to understand the scope of work required for related services.

Other / Unclassified

This document is an image file (IMG_0762.jpeg) containing a photograph of a residential rooftop and backyard. It shows a grey asphalt shingle roof with a skylight and a vent. The backyard features a wooden fence, a trampoline, a lawn, a shed, a car, and houses in the background. A decorative chimney cap is also visible.

This document does not appear to be a solicitation, SOW/PWS, amendment, Q&A, or form. It is likely an image attachment for an opportunity record, possibly for a roofing or property maintenance service. Bidders interested in such opportunities may use this image to visually assess the property and scope of work, if applicable to the opportunity.