S--Refuse and Recycling Collection Services for New Melones

Other / Unclassified

This document is a "Justification and Approval for Other Than Full and Open Competition" (J&A) for a sole source procurement. It outlines the rationale for procuring refuse and recycling collection and disposal services from California Waste Recovery Systems, LLC (Cal-Waste) without full and open competition.

This document is relevant to potential bidders as it explains why a competitive solicitation is not being issued for these services. The primary reason cited is Calaveras County's exclusive solid waste franchise system, which designates Cal-Waste as the sole authorized provider for these services within the project area. The Bureau of Reclamation conducted market research, including a Sources Sought Notice, but found no other vendors legally authorized to perform these services. This J&A indicates that the opportunity is likely to be awarded sole source to Cal-Waste due to these restrictions. Bidders interested in this type of service in this geographic area should note the county-level franchise limitations.

Solicitation / RFP / RFQ

This solicitation is for Refuse Collection and Disposal Services for the Glory Hole Recreation Area at New Melones Lake, operated by the U.S. Bureau of Reclamation. The services include providing refuse and recycling dumpsters, collection, and disposal.

• Provision and servicing of up to sixteen (16) 2-cubic yard refuse dumpsters.

• Provision and servicing of up to twelve (12) 4-cubic yard recycling/refuse dumpsters (divided into two sections).

• Provision and servicing of up to one (1) 20-cubic yard bin for mixed waste upon request.

• Dumpsters must meet specific size, material, and safety specifications (e.g., self-closing lids, painted brown for refuse, blue/brown for recycling).

• Regular servicing schedules for peak and off-peak seasons, with additional services available upon request.

• Contractor must comply with all State, County, and Federal laws and sanitary regulations.

• Contractor must provide all labor, materials, equipment, transportation, and supervision.

• Type of Contract: Firm Fixed Price Purchase Order.

• Period of Performance: Base Year (June 1, 2026 - May 31, 2027) plus four (4) Option Years (each one year).

• Estimated quantities are not guaranteed amounts; payment is for work performed.

• Submission Deadline: May 11, 2026, 10:00 AM Pacific Daylight Time.

• Submission Method: Electronic mail only, in .pdf format, to davinder.kullar@ios.doi.gov.

• Required Documents: Completed Price Schedule (Pages 4-9), Vendor Information (Page 3), evidence of county authorization for refuse services, and SAM.gov registration with completed Representations and Certifications.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA) source selection process.

• Evaluation Factors: Technical (legal authority, capability to meet PWS requirements) and Price (reasonableness).

• The acquisition is listed as "Unrestricted" with a set-aside percentage for Small Business not specified.

• NAICS Code: 562111 (Refuse and Recyclable Material Collection).

• A Pre-work Meeting is required within 15 days after award.

• The Performance Work Statement (PWS) is attached and provides further details on service requirements.

• Specific clauses regarding security, safety, insurance, and payment (e.g., IPP) are included.

Wage Determination

This document is a Wage Determination (Revision No. 29) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work in Calaveras and Tuolumne Counties, California.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act (SCA) for services performed in the specified counties.
• Occupational Listings: The document lists numerous occupations with corresponding minimum hourly wage rates and, where applicable, footnotes indicating specific conditions or requirements.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including:
  • Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
  • Health & Welfare (EO 13706): $5.09 per hour (or $203.60 per week / $882.27 per month).
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for various health-related reasons.
  • EO 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not extended after January 30, 2022). It mandates a minimum wage of $13.30 per hour for 2025 (or the applicable wage determination rate, if higher).
• Vacation and Holidays:
  • Vacation: 2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years of service.
  • Holidays: A minimum of eleven paid holidays per year.
• Hazardous Pay: Differentials of 8% or 4% may apply for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost and maintenance ($3.35 per week for cleaning, unless "wash and wear" materials are used).
• Conformance Process: Procedures are outlined for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for understanding the minimum labor costs associated with performing the contract. Bidders must incorporate these wage and fringe benefit requirements into their proposals to ensure compliance and accurate cost estimation.