S201 - John H. Bradley VA Clinic Janitorial Services

Form / Attachment / Pricing Sheet

This document is a floor plan and flooring material breakdown for the Appleton CBOC (Community Based Outpatient Clinic). It serves as a visual guide and a quantitative estimate of flooring types and areas.

• Floor Plan: Detailed layout of rooms and spaces within the facility, including room numbers and types (e.g., EXAM, OFFICE, WAITING RM, RECEPTION, LAB AREA, PHARMACY, CONFERENCE, etc.).
• Flooring Legend: Color-coded key indicating different flooring materials:
  • Ceramic Tile: 2520 sq. ft.
  • Concrete: 1363 sq. ft.
  • Carpet: 11,865 sq. ft.
  • Vinyl Tile: 20,991 sq. ft.
  • Vinyl Roll (no wax): 591 sq. ft.
• HAC Closet: Indicates 6 HAC closets.
• Note: All flooring totals are approximations for bidding purposes and not exact measurements.

This document is crucial for bidders to understand the scope of work related to flooring within the facility. It provides the necessary information to estimate material quantities, assess the complexity of the flooring installation or replacement, and prepare accurate pricing for proposals. Bidders should use this as a basis for their cost estimations, understanding that the figures are approximate.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C2522600187 for Janitorial Services at the John H. Bradley VA Clinic in Appleton, WI.

Key changes and clarifications include:

• Providing vendor questions and answers.

• Attaching a color-coded floor plan with square footage for tile and carpet flooring.

• Clarifying that work shall be conducted Monday through Friday (not Saturday).

• Specifying that floor maintenance (strip/wax) must be completed within six months of contract award.

• Confirming that the contractor is responsible for purchasing paper products (toilet paper, paper towels), while the VA supplies tissue paper and feminine hygiene products.

• Clarifying that while at least one housekeeper must be present during clinic hours, the site supervisor's hours are flexible and determined by the contractor.

• Stating that biohazard waste and needle boxes are stored in a centralized container in the warehouse refrigerator, with staff having access.

• Final disposal of biohazard waste is handled off-site under a separate contract.

• Dirty laundry is kept in a cooler by the warehouse and picked up by Milwaukee VA every three weeks.

• Annual strip/wax (estimated 25,000 sq ft) can be performed over multiple weekends with 3-day advance notice to VA police.

• Quarterly buffing is preferred after clinic hours, with the contractor determining the order of areas.

• Carpet extraction can be completed in phases.

• Cleaning of light fixtures is done as needed.

• PIV processing takes approximately 4-7 business days for adjudication.

• A "complaint" is defined as a repetitive or significant event from VA staff, Veterans, or COR.

• Formal DA 5105 inspections will be conducted weekly.

• Emergency cleaning needs outside normal hours are not expected unless caused by housekeeper actions.

• Contractor is responsible for stocking hand soap and providing all equipment.

• The incumbent contractor was not awarded Option Year 1 as the renewal was not in the Government's best interest.

• Solicitation sections related to work schedule, floor maintenance, supplies, staffing, biohazard waste, laundry, and inspections.

• Attachment of a color-coded floor plan.

• The solicitation close date remains 1/29/2026 at 2:00 PM central time.

• Offerors must acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is a Janitorial Standards Checklist used to evaluate the quality of custodial services performed. It serves as a tool for supervisors or foremen to assess work against defined standards.

The checklist categorizes janitorial tasks by area and operation, including:

• Floors: Mopping, sweeping, waxing, buffing.
• Toilets: Stools, bowls, fixtures, porcelain, soap dispensers, towel dispensers, sanitary napkin dispensers, mirrors, stall partitions, towel disposal cans, sanitary napkin disposal cans.
• Walls/Ceilings: Walls, dusting, ledges, washing, heating units, grills, pictures, switches.
• Furniture (Venetian Blinds): Dusting, accessories, washing.
• Closets (Custodial): Dusting, washing.
• Hallways/Corridors: Drinking fountains, railings, wainscoting, signs, radiators, hardware, doors, walls, sand urns, closets, ventilator grills, washing, ledges.
• Windows: Doors, scrapers, steps, rugs and carpets.
• Entrances: Radiators, pictures, signs, tablets, kick plates.
• Stairways: Hardware, steps, railings, radiators, step risers, landings.
• Miscellaneous: Smoking stands, waste paper baskets, supply storage rooms, workrooms, locker rooms.

For each item, there are columns to rate the work as 'Above Standard,' 'Average,' or 'Below Standard.' A 'Remarks' section is included for specific notes.

This checklist indicates the specific standards and expectations for janitorial services. Bidders responding to an opportunity that includes janitorial services should review this document to understand the performance metrics and quality requirements that will be used to evaluate their service delivery. It helps in tailoring proposals to meet or exceed these established standards.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage and Hour Division Wage Determination (No. 2015-4887, Revision No. 29) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in Wisconsin Counties of Calumet and Outagamie.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details requirements for vacation and paid holidays.
• Provides information on the conformance process for unlisted classifications.

This document is critical for bidders to understand the minimum labor costs associated with the opportunity. It dictates the baseline wages and benefits that must be paid to employees performing work under the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document provides a layout of the Appleton facility, detailing room numbers and general spatial organization. It serves as a visual reference for understanding the physical environment associated with the opportunity.

• Floor plan with numbered rooms (e.g., 101, 110, 150A, 205).
• Indicates various office spaces, corridors, and potentially common areas.
• Includes revision dates (Created 06/06/16, Updated 01/11/21).

This layout is crucial for bidders to visualize the scope of work if it involves physical space management, facility services, or construction/renovation within the Appleton facility. It helps in understanding the scale and complexity of the operational environment.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for janitorial services at the John H. Bradley Community Based Outpatient Clinic (CBOC) located at 10-Tri-Park Way, Appleton, WI 54914. The services are to be performed in accordance with the attached Statement of Work (SOW).

• Provide janitorial services including cleaning, dusting, trash removal, recycling, biohazard waste management, and floor maintenance.

• Services must meet the requirements of the Joint Commission and VA medical center infection control standards.

• Contractor must provide all necessary supplies, materials, machinery, and labor.

• Specific cleaning frequencies and standards are detailed in the SOW.

• Contractor personnel must have at least one year of housekeeping experience and adhere to all VA rules and regulations.

• Compliance with safety, infection control, information security, and records management policies is required.

• This acquisition uses FAR Part 13.5 Simplified Procedures for Certain Commercial Items.

• The contract will be a Firm Fixed Price (FFP) type.

• The period of performance includes a base period and four option periods.

  • Base Period: 04-01-2026 to 03-31-2027
  • Option 1: 04-01-2027 to 03-31-2028
  • Option 2: 04-01-2028 to 03-31-2029
  • Option 3: 04-01-2029 to 03-31-2030
  • Option 4: 04-01-2030 to 03-31-2031

• NAICS Code: 561720 - Janitorial Services

• Size Standard: $22 Million

• Quotes are due by 01-29-2026 at 2:00 PM CST.

• Offers must be submitted via email to Dustin.Biermann@va.gov.

• Evaluation will be based on Price, Technical Capability/Experience, and Past Performance.

• The Government reserves the right to select a quotation other than the lowest price that provides additional benefit.

• This acquisition is set aside for Small Business.

• A site visit is strongly suggested and scheduled for Monday, January 26, 2026, at 10:00 AM Local Time. Interested parties should meet at the CLINIC MAIN ENTRANCE.

• Questions must be submitted via email to DUSTIN.BIERMANN@va.gov no later than January 26, 2026, at 3:00 PM LOCAL TIME. Responses will be issued via solicitation amendment.

Solicitation / RFP / RFQ

The Department of Veterans Affairs intends to issue a solicitation for janitorial services for the John H. Bradley VA Clinic in Appleton, WI.

• Janitorial services for the John H. Bradley VA Clinic.

• The solicitation number is 36C25226Q0187.

• The anticipated issue date is on or around 01/20/2026.

• The period of performance is Base Year: 4/1/26 - 3/31/27.

• Quotes will be due no later than 01/29/2026 at 2:00 PM Central Time.

• This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• The Place of Performance is John H. Bradley VA Clinic, 10 Tri-Park Way, Appleton, WI.

• The Contracting Office ZIP Code is 53214-1476.

• The Product Service Code is S201.

• The NAICS Code is 561720.