S208--Grounds Maintenance Services, Columbia SC VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 7, is soliciting quotes for Grounds Maintenance Services at the William Jennings Bryan (WJB) Dorn VA Medical Center in Columbia, South Carolina. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract is for a Firm-Fixed-Price with one base year and four option years, estimated at approximately $9.5 Million. Quotes are due April 16, 2026, at 1:00 PM ET.
Scope of Work
The contractor will provide comprehensive grounds maintenance for approximately 23 acres of improved land across the 97-acre campus. Key services include:
- Routine Maintenance (February-November): Weekly grass cutting (3-4 inch height), bi-weekly edging, trimming, weed eating, and same-day blowing of clippings. Daily leaf blowing.
- Flower Beds: Soil amendment, planting preparation, mulching, and gravel spreading.
- Pruning: Twice annually (spring and fall) for trees, maintaining a 2-foot clearance from buildings.
- Off-Season Maintenance (December-January): Daily leaf raking/blowing and monthly hedge trimming.
- Equipment & Safety: Contractor must supply all equipment; no on-site storage or electrical outlets provided. Adherence to safety requirements, including PPE and securing equipment, is mandatory.
- Damage Repair: Contractor is responsible for repairing any damage to government property.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: One base year plus four 1-year option periods, effective from the date of award.
- Estimated Value: Approximately $9.5 Million (total contract value).
- Tentative Work Hours: 7:00 AM to 4:00 PM, Monday through Friday, excluding federal holidays.
Submission & Evaluation
- Site Visit: An optional but highly recommended site visit is scheduled for Wednesday, April 8, 2026, from 10:00 AM to 12:00 PM ET. Contractors must email Lasonja.harvey@va.gov by Tuesday, April 7, 2026, at 12:00 PM ET to confirm attendance. The Government will not cover related costs.
- Questions Deadline: April 9, 2026, 12:00 PM ET, via email.
- Quote Submission Deadline: April 16, 2026, 1:00 PM ET, via email to Lasonja.harvey@va.gov.
- Submission Format: Quotes require four separate attachments: Technical Capability (max 20 pages), Past Performance (max 3 pages), Price (using Schedule B.2), and VAAR 852.219-75 Certificate of Compliance.
- Evaluation Factors: Technical Capability, Past Performance, and Price. Award will be made to the responsible offeror whose quote is most advantageous to the Government. Prices must be held firm for 120 calendar days.
Eligibility & Set-Aside
This acquisition is a Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified and listed in the SBA certification database at the time of offer and award. Compliance with Limitations on Subcontracting (LOS) requirements (50% maximum paid to non-SDVOSBs) is mandatory. The NAICS code is 561730 (Grounds Maintenance Services) with a $9.5 million size standard.
Contact Information
For inquiries, contact Lasonja Harvey, Contracting Officer, at lasonja.harvey@va.gov or 478-272-1210 x3112.