S208--Grounds Maintenance Services, Columbia SC VAMC

Amendment / Modification

This amendment corrects and clarifies details regarding the site visit for Solicitation 36C24726Q0362.

• Site Visit Date Correction: The original solicitation referenced Thursday, April 8, 2026. This amendment changes the site visit date to Wednesday, April 8, 2026.

• Site Visit Time Extension: The original timeframe was 10:00 AM to 11:30 AM ET. This amendment extends the site visit timeframe to 10:00 AM to 12:00 PM ET.

• Confirmation Deadline Adjustment: The deadline to email the Contracting Officer for site visit confirmation has been moved from Wednesday, April 7, 2026, to Tuesday, April 7, 2026.

• Government Responsibility Clarification: The amendment explicitly states that the Government will not cover any costs or expenses related to attending the site visit.

• "Instructions to Offerors" section related to the site visit.

• The deadline for confirming attendance at the site visit has been adjusted.

• The duration of the site visit has been extended.

• The date of the site visit has been corrected.

• The response date for the solicitation remains April 16, 2026, 1:00 PM ET.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services for the William Jennings Bryan (WJB) Dorn VA Medical Center in Columbia, South Carolina. The services include maintaining approximately 23 acres of improved land and landscaping across the 97-acre campus.

• Routine Grounds Maintenance (February-November): Weekly grass cutting (3-4 inch height), bi-weekly edging, trimming/weed eating, same-day blowing of clippings, daily leaf blowing.

• Flower Beds: Soil amendment, planting preparation, mulching, and gravel spreading.

• Pruning: Twice annually for trees (spring and fall), maintaining 2-foot clearance from buildings.

• Off-Season Maintenance (December-January): Daily leaf raking/blowing, monthly hedge trimming.

• Damage Repair: Contractor is responsible for repairing any damage to government property.

• Equipment: Contractor must supply all equipment; no on-site storage or electrical outlets will be provided.

• Safety: Adherence to safety requirements, including use of PPE and securing equipment.

• Records Management: Compliance with government records management policies.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: One base year and four 1-year option periods, effective from the date of award.

• Estimated Value: Approximately $9.5 Million (This is likely an estimate for the total contract value, not a guaranteed amount).

• Tentative Work Hours: 7:00 AM to 4:00 PM, Monday through Friday, excluding federal holidays.

• Site Visit: Optional but recommended, scheduled for April 2, 2026. RSVP required by April 1, 2026.

• Questions Deadline: April 9, 2026, 12:00 PM ET, via email.

• Quote Submission Deadline: April 16, 2026, 1:00 PM ET, via email to Lasonja.harvey@va.gov.

• Submission Format: Four separate attachments: Technical Capability (20 pages max), Past Performance (3 pages max), Price (using Schedule B.2), and VAAR 852.219-75 Certificate of Compliance.

• Evaluation Factors: Technical Capability, Past Performance, and Price. The award will be made to the responsible offeror whose quote is most advantageous to the Government.

• Price Firmness: Prices must be held firm for 120 calendar days from the solicitation close date.

• Set-Aside: Total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) requirements for services (50% maximum paid to non-SDVOSBs) is mandatory.

• The solicitation incorporates FAR and VAAR clauses by reference.

• A list of Service Contract Act wage determinations for South Carolina is provided.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Grounds Maintenance Services for the WJB Dorn VA Medical Center in Columbia, South Carolina. The Department of Veterans Affairs is requesting quotes for these commercial services.

Services required include grounds maintenance for the WJB Dorn VA Medical Center. Specific details regarding the performance work statement, line-item descriptions, quantities, and period of performance are provided in the attachments.

• Contract Type: Not explicitly stated, but issued as a Request for Quote (RFQ).

• Period of Performance: One base year with four (4) 1-year option periods, effective from the date of award.

• Submission Instructions: Interested parties must review the entire solicitation, including all attachments, before responding. Quotes must be submitted via email to Lasonja Harvey at Lasonja.harvey@va.gov.

• Key Deadlines:

  • Questions Due: April 9, 2026, at 12:00 PM ET.
  • Quotes Due: April 16, 2026, at 1:00 PM ET.

• Set-Aside: This acquisition is specifically set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• NAICS Code: 561730 (Grounds Maintenance Services)

• Small Business Size Standard: $9.5 million

• Product/Service Code (PSC): S208

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov and www.acquisition.gov/vaar.

• The contracting office is the Carl Vinson VA Medical Center, Dublin, GA.

• The place of performance is the WJB Dorn VA Medical Center, Columbia, SC.