S208--Landscaping, Ice and Snow Removal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically 249-NETWORK CONTRACT OFFICE 9 (36C249), is soliciting quotes for Landscaping, Ice and Snow Removal Services for the Robley Rex VA Medical Center in Louisville, KY. This opportunity is a 100% Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Quotes are due by June 5, 2026, at 11:00 AM CT.
Purpose & Scope
The contractor will provide comprehensive landscaping and snow/ice removal services. Landscaping duties include fertilizing, edging, mulching plant beds, weed removal, trimming hedges/shrubs/small trees, herbicide spraying (four times per option period), planting and maintaining 50 pots/planters annually, clearing vegetation from buildings, and tree pruning. Snow and ice removal services require pre-treatment, continuous clearing during snowfall (limiting accumulation to 0.5-1 inch), and post-snowfall clearing within two hours. Services are required 24 hours a day, 7 days a week, and must not interfere with normal hospital operations. Areas of service encompass designated landscaping areas, driveways, parking lots, sidewalks, building perimeters, loading docks, ambulance/valet zones, supply areas, electrical switchgear, and generators. Specific material requirements include non-corrosive ice melt (acetate-based, calcium-magnesium, organic), glyphosate/phosphate-free herbicides, and biodegradable weed guard.
Contract Details
This is a combined synopsis/solicitation issued as a Request for Quotation (RFQ), with an anticipated Purchase Order award. The estimated Period of Performance is from July 1, 2026, through September 30, 2031, including options. The Price/Cost Schedule details three 12-month contract periods. The Place of Performance is the Robley Rex VA Medical Center, 800 Zorn Ave, Louisville, KY 40206. The NAICS Code is 561730 (Landscaping Services) and the Product/Service Code is S208 (Housekeeping- Landscaping/Groundskeeping).
Submission & Evaluation
Quotes must be submitted via email to diane.ziegler@va.gov by June 5, 2026, at 11:00 AM CT. Submissions should be in PDF or Microsoft Word format, limited to five documents and an 8MB total file size, with the subject line "RFQ 36C24926Q0196 response". The evaluation will follow a Lowest Price Technically Acceptable (LPTA) source selection process, considering Price, Technical Capabilities, and Past Performance. Technical subfactors include reliability of response time, aftercare maintenance, equipment reliability/efficiency, material compliance, and personnel safety procedures. Offerors must provide three recent (within 3 years) and relevant past performance references. Questions are due by May 28, 2026, at 11:00 AM CT, with answers to be posted by June 1, 2026, 5:00 PM CT.
Eligibility & Compliance
This is a 100% Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be registered in SAM.gov with the appropriate NAICS code (561730) prior to award. Compliance with U.S. Department of Labor Wage Determination No. 2015-4717, Revision No. 32 (dated May 13, 2026) is required, covering prevailing wage rates and fringe benefits for service employees in the specified Kentucky counties. This includes adherence to Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).