S208--Landscaping, Ice and Snow Removal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking proposals for Landscaping, Ice, and Snow Removal Services at the Robley Rex VA Medical Center in Louisville, KY. This is a 100% Total Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. An award is anticipated as a Purchase Order. Quotes are due June 5, 2026, at 11:00 AM CT.
Scope of Work
The contractor will provide all labor, supervision, equipment, tools, materials, insurance, and transportation for comprehensive landscaping and snow/ice removal services.
- Landscaping Services: Includes fertilizing, edging, mulching plant beds, weed removal, trimming hedges/shrubs/small trees, herbicide spraying (four times per option period), planting/maintaining 50 pots/planters annually, clearing vegetation from buildings, and pruning trees to specific heights (8 ft above sidewalks, 13 ft above roads). Services must comply with American Society of Landscape Architect standards.
- Snow and Ice Removal: Requires pre-treatment, continuous clearing during snowfall (maintaining accumulation limits of 0.5-1 inch), and post-snowfall clearing within two hours of the last accumulation. Services are 24/7, including after-hours, weekends, and federal holidays, and must not interfere with hospital operations. A 24-hour contact number is required, with a one-hour response time to service calls and a two-hour on-site response.
- Areas of Service: All designated landscaping areas, driveways, parking lots, sidewalks, building perimeters, loading docks, ambulance/valet zones, supply areas, electrical switchgear, and generators.
- Materials: Non-corrosive ice melt (acetate-based, calcium-magnesium, organic) and glyphosate/phosphate-free herbicides are mandatory. Biodegradable weed guard is specified.
Contract Details
- Contract Type: Purchase Order (anticipated)
- Period of Performance: Estimated from July 1, 2026, through September 30, 2031, including options. The solicitation details three 12-month contract periods.
- Place of Performance: Robley Rex VA Medical Center, 800 Zorn Ave, Louisville, KY 40206.
- NAICS Code: 561730 - Landscaping Services
- Product/Service Code: S208 - Housekeeping- Landscaping/Groundskeeping
Submission & Evaluation
- Response Deadline: June 5, 2026, at 11:00 AM CT.
- Submission Method: Email quotes to diane.ziegler@va.gov. Submissions must be in PDF or Microsoft Word format, limited to 5 documents and 8MB total, with the subject line "RFQ 36C24926Q0196 response".
- Questions Deadline: May 28, 2026, at 11:00 AM CT. All questions must be submitted in writing via email to diane.ziegler@va.gov.
- Evaluation Criteria: Award will be based on a Lowest Price Technically Acceptable (LPTA) source selection process, considering Price, Technical Capabilities, and Past Performance.
- Technical Subfactors: Reliability of response time, aftercare maintenance, equipment reliability/efficiency, material compliance, and personnel safety procedures.
- Past Performance: Requires three recent (within 3 years) and relevant references.
- Eligibility: This is a 100% Total Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offerors must be registered in SAM.gov with the appropriate NAICS code (561730) and have current representations and certifications.
Additional Notes
The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov. Offerors must acknowledge any amendments and ensure their quotes adhere to the RFQ terms. A U.S. Department of Labor Wage Determination (No. 2015-4717, Rev. 32) applies, outlining prevailing wage rates and fringe benefits for service employees, which contractors must comply with.